This is a service / maintenance or supply contract in Napa, California. Contact the soliciting agency for additional information.

The Napa County Department of Public Works is issuing this Request for Proposal (RFP) seeking a licensed and certified portable fire extinguisher services contractor to provide contract pricing for inspection, maintenance, and replacement services for approximately 900 portable fire extinguishers throughout County facilities. Contractor must be appropriately licensed and certified by the Office of the California State Fire Marshal to sell and service portable fire extinguishers. The selected contractor will provide routine and non-routine portable fire extinguisher services at various County locations. Provided services shall conform to the standards established by the National Fire Protection Agency's Standard for Portable Fire Extinguishers (NFPA 10) and as referenced, incorporated, and required by the California Office of the State Fire Marshal in the California Code of Regulations and other applicable codes, laws, and regulations. See Attachment A for full scope of work. Term of contract is anticipated to be five (5) years, comprised of an initial three (3) year term with the provision of two (2) additional one (1) year terms. The contract start date is anticipated to be July 1, 2024. Proposals may be delivered in person, U.S. Mail, or Common Currier. No electronic or facsimile copies will be accepted. It is the responsibility of the submitting party to insure timely delivery. It is recommended that Proposals be submitted on paper that contains at least 30% recycled content and printed on both sides (duplex). All Proposals become the property of the County. The County reserves the right to reject any and all submittals; to request clarification of information submitted; to request additional information from competitors; and to waive any irregularity in the submission and review process. None of the materials submitted will be returned to the Respondent unless they are not submitted in a timely manner. Proposals will become a public record and available for release to the public upon selection of a successful Respondent and an Intent to Award Notification is distributed. Respondents shall specify in their cover letter if they desire that any portion of their Proposal be treated as proprietary and not releasable as public information. If Respondent chooses to claim any information as proprietary, it must specify those sections in the cover letter and provide any legal justification for treatment as such. However, respondents should be aware that all such requests may be subject to legal review and challenge. In such event, each Respondent shall be responsible for the legal defense against the release of their Proposal as public information. The County reserves the right to award an agreement without further competition based on the responses received to this RFP. The County reserves the right to request additional information not included in this RFP from any or all Respondents after proposal due date. The County reserves the right to contact references not provided in the submittals. The County reserves the right to incorporate its standard language into any contract resulting from this solicitation. The County's contract template is attached for reference. Templates are attached for reference only and do not need to be signed or returned with proposal. The County reserves the right to reject any and all Proposals or any part of a Proposal if it is determined it is not in the best interest of the County. The County reserves the right to reject the proposal of any submitter who previously failed to perform properly, or complete on time, contracts of a similar nature, or to reject the Proposal of a respondent who is not in a position to perform such a contract satisfactorily. The County may reject the Proposal of any respondent who is in default of the payment of taxes, or other monies due to Napa County. An individual who is authorized to bind the proposing agency contractually shall sign the Proposal. The signature must indicate the title or position that the individual holds in the firm. An unsigned Proposal shall be rejected. Contractor must be appropriately licensed and certified by the Office of the California State Fire Marshal to sell and service portable fire extinguishers. e.g., concern licenses and certificates of registration. Licensing and certifications must be maintained throughout the entirety of the contract. Email inquiries must clearly indicate that the inquiry is regarding this Portable Fire Extinguisher Services RFP Number PM022402. Questions will not be answered that would tend to constitute an evaluation of a response being prepared or that might give an unfair advantage to a potential respondent. Except for the above named, potential respondents should not contact Napa County officials or staff regarding any aspect of this RFP. If such contact is made, the County reserves the right to reject the Proposal. No prior, current, or post award verbal conversations or agreements with any officer, agent, or employee of the County or any other person or entity shall affect or modify any terms or obligations of this RFP or any agreement resulting from this process.