Description:
The Village of Northbrook Public Works Department is accepting proposals for the treatment of parkway American elm trees for prevention of Dutch Elm Disease. Preparation of Proposals All proposals for the Work shall be made only on the blank Contract/Proposal form attached to this Request for Proposals and shall be complete with a price for each and every item named in the Schedule of Prices section of the Contract/Proposal form. All proposals must be signed by an authorized official. Proposals that contain omissions, erasures, alterations, or additions not called for, conditional or alternate bids unless called for, or that contain irregularities of any kind may be rejected. Proposals must include the attached reference form with their submittal. Contractors with extensive experience in municipal tree maintenance will be preferred. Clarifications Owner reserve the right to make clarifications, corrections, or changes in this Request for Proposals at any time prior to the time proposals are opened. All bidders or prospective bidders will be informed of said clarifications, corrections, or changes. Delivery of Proposals
Each proposal shall be submitted in a sealed envelope plainly marked with the title of the contract and bidder's full legal name and shall be addressed and delivered to the place and before the time set forth above. Proposals may be delivered by mail or in person. Proposals received after the time specified above will be returned unopened. Proposals must include 3 references from current clients whom you have served by providing this service for the past 3 years. Withdrawal of Proposals
No proposal shall be withdrawn for a period of 45 days after the opening of any proposal. Rejection of Proposals
Proposals that are not submitted on the Contract/Proposal form or that are not prepared in accordance with these Instructions to Bidders may be rejected. If not rejected, Owners may demand correction of any deficiency and accept the deficiently prepared proposal upon compliance with these Instructions to Bidders. Acceptance of Proposals
Proposals submitted are offers only and the decision to accept or reject is a function of quality, reliability, capability, reputation, and expertise of the bidders. Owner reserve the right to accept the proposal that is, in its judgment, the best and most favorable to the interests of Owner and to the public; to reject the low price proposal; to accept any item of any proposal; to reject any and all proposals; and to waive irregularities and informalities in any proposal submitted or in the request for proposal process; provided, however, the waiver of any prior defect or informality shall not be considered a waiver of any future or similar defect or informality. Bidders should not rely upon, or anticipate, such waivers in submitting their proposal. The primary objective of these specifications is to define the conditions under which elm trees in public parkways are to be treated for prevention of Dutch elm disease using the Rainbow Eco science High Volume Pump Kit. In total, the base bid for the 2024 Dutch Elm Disease treatment program shall include the treatment of 43 parkway elm trees with trunk diameters ranging in size from 17 inches to 42 inches and totaling 1503 inches diameter at breast height. While the term of the contract is from May 1, 2024 to April 30, 2025, all work must begin after May 1, 2024 and be completed by August 31, 2024.
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