Renovation of a mixed-use development in Erie, Michigan. Completed plans call for the renovation of a educational facility.

Inquiries may be made to Kelli Tuller at the address above, via telephone at (734) 848-9304, or via email at ktuller@eriemason.k12.mi.us. Information about the District is available during business hours (8:00 a.m. - 4:00 p.m.). Scope of Services It is assumed that any proposal submitted will include, but shall not necessarily be limited to, the performance of all of the activities and services identified in this section and as set forth in the form of Agreement attached as Attachment "A." The District will consider alternate proposals; however, the proposals must clearly indicate any activities that have been deleted and/or added from the requested scope of services. 1. Pre-Design Phase Services a. Conducting a full facilities review with the District and the Architect. b. Work with Architect to develop cost estimates. c. Assist District in planning, developing concepts, and facilities assessment. d. Provide comprehensive information campaign materials and support to educate voters about the bond proposal. 2. Design Phase Services a. Consult with District and its Architect to provide value engineering and construction advice regarding materials, methods, systems, and other conditions as they affect the project(s). b. Review design drawings and documents, prepare a budget of estimated construction costs and continuously update the budget. c. Conduct and/or coordinate all testing and/or surveys required for the project(s). d. Prepare a construction schedule including recommendations for appropriate bidding categories and phases, as well as contract coordination and sequencing. e. Prepare an occupancy schedule to be implemented upon completion of construction. f. Prepare a projected cash flow schedule for all aspects of the project. g. Assist with public meetings. h. Develop suggested adjustments of materials, systems and other factors, which affect costs and schedule. i. Provide cost review and constructability analysis of design detailing, recommending alternative solutions whenever details affect construction feasibility, cost or schedules. 3. Bidding Phase Services a. Locate, screen, and recommend bidders for District approval. b. Develop proposal forms and write work scope descriptions for each separate bidding category. c. Distribute construction documents to bidders. d. Conduct pre-bid conferences with all contractors for each division of work. e. Assist in evaluating proposals. f. Conduct post-bid interviews with apparent low bidders. g. Make award recommendations to District. h. Prepare all trade subcontracts and associated documents, taking into account project specific issues including but not limited to dispute resolution and insurance matters. i. Provide a copy of insurance certificates for the coverage required by the project. j. Receive and review construction bonds: performance and payment, where applicable. k. Secure building permits and other governmental agency approvals and advise the District of the same. l. Coordinate bid process and provide responses to bidder RFI's or distribute to A/E or Owner for response as appropriate. m. Conduct bidding operation to meet all state, federal, and local legal requirements and in compliance with Board policies. n. Develop summary of bids and bid recommendations to the Owner for approval. o. Confirm compliance of all materials and identify proposed deviations. 4. Construction Phase Services a. Continually update detailed construction and occupancy schedules. b. Act as the prime contractor responsible to the District for the full performance and construction of the Project in accordance with the drawings and specifications. c. Provide performance and payment bonds covering the entire Project's cost of the work. d. Provide full-time, on-site staff to plan, manage, and coordinate subcontractors' activities, including work quality and safety programs. e. Coordinate and monitor safety programs implemented by contractors. f. Monitor the schedule on a daily basis and ensure timely adherence to the schedule. While the Construction Manager will be responsible to the Owner to maintain the schedule, the Construction Manager is expected to take appropriate action with subcontractors necessary to maintain scheduled performance. g. Conduct progress meetings and provide progress reports, including periodic updates, as reasonably directed by the District of any activities which may affect operations. h. Conduct project meetings for planning, coordination, and payments. i. Periodic meetings with trade contractors' foremen as necessary for the project and/or as reasonably directed by the District. ii. Monthly meetings with District administrators and representatives of the Architect which will include status reports on the project, budget, change orders, and allowances for reimbursable expenses. iii. Provide copies of meeting minutes for distribution to appropriate staff and Board members. g. Monitor trade contractor performance and contract compliance. h. Coordinate construction interfaces, methods, techniques and sequences. i. Evaluate change order requests, receive District and Architect approvals, and coordinate and monitor implementation of change orders. j. Review shop drawings for compliance with contract documents. k. Expedite the shop drawing review process with the Architect. l. Collect, assemble and provide to the District as-built drawings and records, operating the maintenance manuals, warranties, guarantees, and project directories. m. Prepare and administer payment and cost control procedures, including the following: i. Trade contractors' Schedule of Values. ii. Trade contractors' Payment Application and Certification' iii. Trade contractors' Sworn Statements and Waivers of Lien, if applicable. iv. Purchase Order and Disbursement Summaries. v. Change Order Listings. vi. Budget Cost Summary Reports. n. Expedite District-ordered materials and loose equipment delivery. o. Administer all general condition and construction support activities on behalf of the District. p. Coordinate completion of punch lists, final inspections, District acceptance and occupancy. q. Develop and secure all trade contracts. r. Process all subcontract submittals and monitor approvals for timely delivery of specified materials s. Process all subcontractor RFI's t. Provide administration of all subcontracts for construction, furnishing and equipment with Architect's assistance. 5. Post-Construction Phase Services a. Assist in facilitating/requiring training sessions for appropriate employees regarding the operation and maintenance of technical equipment. b. Provide follow-up and call-back services for the duration of the longest warranty period covered by a contractor on the Project. c. Conduct a post-occupancy walk-through appropriately timed to address Project issues prior to expiration of applicable warranties. d. When requested, advise and assist the District with special and/or additional services beyond the scope of basic services. e. Assist the Architect with establishing the dates of Substantial Completion. Issue and collect final closeout paperwork. April 1-2, 2024 Optional Bidder interviews with Selection Committee April 3, 2024 Board of Education selects a Construction Manager and authorizes the Superintendent to finalize Agreement April 22, 2024 Construction Manager begins work