Upper Macungie Township is soliciting proposals from qualified consultants to provide professional services to develop a Comprehensive Parks, Recreation, and Open Space Plan. The Upper Macungie Township Board of Supervisors reserves the right to choose the proposal which, in its judgment, is best suited for the intended purposes and reserves the right to reject any and all proposals, with or without cause, and waive any irregularities or informalities in the proposals. The Township reserves the right to re-solicit proposals. All inquiries concerning this RFP must be submitted in writing to Meredith Keller, Township Planner, at mkeller@uppermac.org no later than Monday, April 1, 2024 at 3:00 p.m. No verbal responses by any Township personnel will have any bearing on the responses nor be incorporated into any subsequent award. No verbal instructions or verbal information to interested parties will be binding on the Township. The written specifications will be considered clear and complete unless written attention is called to any apparent discrepancies or incompleteness before the opening of the proposals. Should any alterations to the specifications be made, written addenda will be mailed and/or emailed to all interested parties. These addenda shall be considered part of these specifications. With assistance from Township Staff, the Parks and Recreation Board, Township Solicitor, Township Engineer, and Township Supervisors, the selected consultant will conduct a public process to develop an updated Comprehensive Parks, Recreation, and Open Space Plan for Upper Macungie Township. While all sections listed below shall be included in the final document, the Township seeks a visionary plan resulting from a robust public participation process, with the most substantive sections focusing on implementable change in response to the community's needs. Upper Macungie Township anticipates entering into a contract with the Proposer who submits the proposal judged by Township staff to be most advantageous in terms of planning approach, qualification of the proposed project team, experience of the project team, and project cost. Upper Macungie Township anticipates awarding one contract but reserves the right to award more than one if in the Township's best interest. The Proposer understands that this RFP does not constitute an offer or a contract with the Proposer. An official contract or agreement is not binding until proposals are reviewed by the appointed staff, approved by staff, and executed by all parties. Upper Macungie Township reserves the right to reject all proposals, to abandon the project, or to re-advertise for and solicit other proposals. Upper Macungie Township may, in its discretion, waive any informalities or irregularities contained in a proposal or in the manner of its submittal and award a contract thereafter. The minimum scope of services desired is defined in this Request for Proposal (RFP). The Township shall have the right to modify this scope, as it deems necessary. The responding consultant may also change/modify/add to the scope of work albeit an explanation for the change is provided and viewed to be advantageous by the Township. The terms of the Agreement between the Township and Consultant shall be subject to review and modification by the Township's Solicitor. Upper Macungie Township shall not be responsible for any costs or expenses incurred by consultants responding to this RFP, nor for any costs or expenses incurred by any consultant selected by the Township, prior to entering into a written contract with the Township and receiving authorization to commence work. The method of Contractor Selection has not been Determined at this time.
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