This is a service / maintenance or supply contract in Waynesboro, Georgia. Contact the soliciting agency for additional information.

The Burke County Board of Commissioners is currently soliciting proposals from qualified Vendors who specialize in Commercial HVAC Duct Cleaning Services, for the Burke County Detention Center. The facility is located at 225 GA HWY 24 S. Waynesboro, GA 30830. All proposals should be based on but not limited to the following specifications for the Burke County Detention Center concerning Commercial HVAC Duct Cleaning Services. HVAC System Cleaning Specification and Requirements The Vendor shall be responsible for the removal of visible surface contaminants and deposits from within the HVAC system in strict accordance with these specifications. The vendor shall exercise special care to prevent any damage to the equipment, electrical motors of systems, ceiling tiles, and the building from water and/or chemicals resulting from the cleaning process. HVAC System Inspections and Site Preparations Before the commencement of any cleaning work, the HVAC system cleaning Vendor shall perform a visual inspection of the HVAC system to determine appropriate methods, tools, and equipment required to satisfactorily complete this project. Damaged system components found during the inspection shall be documented and brought to the attention of BCSO. The vendor shall ensure that all dampers are marked to identify the original position before commencing work. All components will be returned to their original setting upon completion of the cleaning process. Damper repair or replacement is not a part of this contract. Site Evaluation and Preparations The vendor shall conduct a site evaluation and establish a specific, coordinated plan that details how each area of the building will be protected during the various phases of the project. Duct System Cleaning 1. Vendors shall clean all components of the air conveyance system including all interior surfaces of the facility's air distribution system that service conditioned spaces and/or occupied zones. This includes the entire heating, air-conditioning, and ventilation system from the points where air enters the system, to the final point of discharge before entering the conditioned environment. The return air grilles, return air ducts to the AHU, the interior surfaces of the AHU, mixing boxes, coil compartments, condensate drain pans, supply air ducts, fans, fan housings, fan blades, turning vanes, filters, filter housings, reheat coils, cooling coils, flexible ductwork, and supply diffusers are all considered part of the HVAC system. To properly remove lint, hair, fungi, dirt, and other foreign materials and residues from the HVAC system. 2. The cleaning procedures shall be accompanied using specialized equipment, (i.e., high efficiency vacuum system utilizing HEPA filters, high-pressure washers, duct brushes, etc.), as required. Special attention shall be taken while cleaning to prevent high levels of microbial contaminants from becoming airborne and disseminated into occupied areas. All effluent shall be removed and disposed of by the Vendor. HEPA filtration with 99.97% collection efficiency for 0.3-micron size (or greater) particles shall be used. When the collection equipment is exhausted outside the building, mechanical cleaning operations shall be undertaken only with particulate collection equipment in place, including adequate filtration to contain debris removed from the HVAC system. When the particulate collection equipment is exhausted outside the building, precautions shall be taken to locate the equipment downwind and away from all air intakes and other points of entry into the building. All interior equipment, furniture, files, and material shall be adequately covered and protected as necessary to prevent damage. Any damaged fixtures, equipment, or systems shall be repaired, if possible, or replaced with equal equipment at no cost to BCSO. 3. The vendor shall use materials, chemicals, and equipment that are in their original containers. No open or used containers will be allowed. 4. Vendor shall during decontamination, maintain certified respirators, safety glasses, and clothing according to the OSHA respiratory protection standards. 5. Vendor shall be responsible for unclogging and thoroughly cleaning the HVAC duct system components including reheat coils, supply registers, dampers, VAV boxes, turning vanes, etc., fouled by dust and other contaminants. 6. The vendor shall ensure that all damper and splitter-dampers are marked to identify the original position before commencing work. All components shall be returned to their original setting upon completion of the cleaning process. 7. Manually operated dampers shall be firmly reset in their original position after cleaning. 8. Dampers requiring repair or replacement shall be brought to the attention of BCSO. Damper repair or replacement is not a part of this contract. 9. Return air ducts are to be cleaned and decontaminated if ducted returns are used in the HVAC systems. Open plenums with ceiling vents and utility chases used for return air purposes shall also be cleaned and decontaminated. 10. The vendor will treat the exterior surfaces of grills and diffusers with a non-toxic, disinfecting solution. The vendor must have applicable MSDS readily available for all chemicals that will be used during the project. 11. Grilles and diffusers shall be treated with an antimicrobial sanitizer. 12. Vendor will ensure that the supply and return fans/blowers relating to air handler zones of influence are thoroughly cleaned. Areas to be cleaned shall include blowers, fan housing, blades, vanes, shafts, baffles, and drive assemblies. All mechanical or machined components shall be maintained for corrosion by removing looser rust and scale. Protection of all HVAC parts and materials shall be considered before applying any antimicrobial treatment. 13. All visual surface contamination deposits shall be removed according to NADCA standards. 14. The vendor shall, during cleaning, maintain certified respirators, safety glasses, and clothing according to the OSHA respiratory protection standards. 15. Debris removed during cleaning shall be collected and precautions must be taken to ensure that debris is not otherwise dispersed outside the HVAC system during the cleaning process. 16. All reasonable measures shall be taken to control offensive odors and/or mist vapors during the cleaning operations. Any questions should be directed to Austin Miettunen at (706) 554-2133. Burke County reserves the right to reject any and all bids at its discretion. All interested bidders are expected to comply with the outlined specifications and provide detailed information in their proposals.