This is a service / maintenance or supply contract in Anchorage, Alaska. Contact the soliciting agency for additional information.

Questions regarding this RFQ will be submitted in writing via email to wwpur@muni.org. Written questions will be received no later than 12:00 P.M. Alaska Time, March 25, 2024. Questions will include the Buyer's name, the RFQ number and RFQ Title, on the subject line. This is a Request for Quotations to provide utility locates as needed year-round for the Port of Alaska (POA) utilities. All contract work will be coordinated through the POA. POA will provide the utility locate requests and all available as-built record drawings that are applicable to area of request. All work shall be in accordance with the Municipality of Anchorage Standard Specifications (MASS) 2015 and the Special Provisions. All work under this contract shall comply with the latest edition of all applicable codes, ordinances, standards, and all associated addenda. SCOPE OF WORK The Contractor will provide utility locating services within POA property when requested to ensure identification of utility systems owned and maintained by POA. The utilities shall include, but are not limited to; water, sewer and storm drain systems, electrical and communication lines, heat trace, cathodic protection, petroleum, oil and lubricant lines, and gas lines. It may be necessary for the Contractor to coordinate locating services with utility companies to ensure complete and accurate location of utilities. The Contractor will possess a valid Alaska Business License and must be a current certified utility locator. Proof of these requirements will be provided at time of bid opening. The Contractor will have one (1) to three (3) business days to complete the requested utility locate. Once the Contractor receives the locate ticket via email from POA, the work shall be completed and closed out in the 811 system by 5pm of the fourth business day from the day of request. If a locate cannot be completed for any reason, the Contractor shall report the situation to the POA immediately. Login information for the 811 system will be provided by the POA. The American Public Works Association's ("APWA") color codes shall be used to mark underground utility lines conducted by the contractor. Should the Contractor fail to commence services within forty-eight (48) hours after issuance of a utility locate, fail to perform, refuse to perform services, fail to complete work orders within the time specified (without prior approval from POA) or otherwise not perform the services required under this contract cumulatively three (3) times during the course of the contract period, this contract may be terminated immediately for cause. Equipment and tools used to perform utility locates must be furnished by the Contractor, shall be operated by the Contractor's forces, and must be in good operating conditions at all times. POA will not be billed for manpower or equipment for the period that equipment is broken down, under repair, or for time lost due to the Contractor's inability to provide fully operational equipment, tools, and whatever else is required to perform utility locate tasks. The rates established in the Bid Proposal shall be based on the Contractor supplying all equipment, tools, materials, supplies, office supplies, and any other items needed to perform utility locate activities whether the Contractor owns all of it or must purchase, lease, rent, borrow, or otherwise obtain the necessary equipment and tools. Furthermore, the rates established in the Bid Proposal shall include ALL costs associated with use of such equipment, including, but not limited to, fuel, maintenance repairs, batteries, chargers, insurance, spray paint, overhead, etc. POA will not be held responsible for any loss of property or damage incurred to equipment and tools during or outside of performing utility locate tasks. Invoices submitted for payment will show location of utility locate, utility located, and associated hours with work descriptions. Overtime will be considered as time over 40 hours per week and other than emergency response, must be authorized by POA; either by telephone, email, or verbal authorization prior to scheduling by Contractor. Any property (private, business, POA, State, U.S. Government) which is damaged by the Contractor while performing utility locate tasks must be reported to POA within one hour of occurrence. Failure to report such damage within the timeframe specified will be rendered admittance of fault and Contractor will be liable for the restoration of damaged property. The Contractor shall provide a written detailed report within 24 hours of the incident to POA, fully describing the details of the incident. Failure to provide either the initial notification or the follow-up report within the times herein shall constitute admittance of fault and the Contractor shall be solely responsible for any and all damages. The Contractor will be responsible for immediate repair of the damaged property and shall hold the POA and the Municipality of Anchorage (MOA) harmless and defend any lawsuit brought as a result of such damage. POA reserves the right to approve any and all individuals to perform work under this contract. Should POA not approve an individual, the Contractor shall provide additional personnel as may be necessary to meet the requirements of this contract at no additional cost to POA. All personnel are required to be certified in work zone safety training.