The Bay County Board of County Commissioners (County) seeks bids from qualified vendors to supply Hydrated Lime to the Bay County Water Treatment Plant located at 3400 Transmitter Road, Panama City, FL 32404. Hydrated Lime shall be delivered in accordance with the specifications. This Contract shall commence upon execution by the County and continue in effect through June 30, 2025. Upon mutual agreement between the County and Vendor, the Contract may be renewed for three (3) additional one-year periods under the same terms and conditions. Budget estimate for this project is $195,144.00 Question Deadline 04/15/2024 at 5:00 PM CT. Bidders shall submit all questions, in writing, to the Purchasing Department via email Purchasing@baycountyfl.gov, the Bonfire portal, or FAX to (850) 248-8276. If any addenda are issued after the initial specifications are released, the County will post the addenda electronically. Bids for this solicitation may be submitted either electronically or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401. Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time. Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity. Special Accommodation: Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Pre-Bid Conference or Bid opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice). BASIS OF AWARD The contract will be awarded to the lowest, responsive, responsible bidder who has proposed the lowest qualified price per ton of Hydrated Lime, with a minimum of 68% available calcium oxide, delivered and is deemed qualified by Bay County, subject to the County's right to reject any or all bids and to waive informality and irregularity in the proposals and proposing. RIGHT TO REJECT In accordance with section 2-113 of the Bay County Code, the County reserves the right to:
a. reject any or all submittals received;
b. select and award any portion of any or all submittal items;
c. waive minor informalities and irregularities in the bidder's submittal. A bid may be rejected if it is non-responsive or does not conform to the requirements and instructions in this ITB. A bid may be non-responsive by reasons, including, but not limited to, failure to utilize or complete prescribed forms, conditional bids, incomplete bids, indefinite or ambiguous bids, failure to meet deadlines and improper and/or undated signatures. Other conditions which may cause rejection of bids include evidence of collusion, obvious lack of experience or expertise to perform the required work, submission of more than one bid for the same work from an individual, bidder or corporation under the same or a different name, and/or failure to perform or meet financial obligations on previous contracts. Bids may be rejected if not delivered on or before the date and time specified as the due date for submission of the bid.
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