This bid will be conducted as a Multistep Competitive Sealed Bid consisting of the following two phases. PHASE 1: BIDDERS SHALL SUBMIT UNPRICED TECHNICAL OFFERS PER INSTRUCTION THROUGHOUT THIS DOCUMENT. BIDDERS WHOSE UNPRICED TECHNICAL OFFER IS FOUND ACCEPTABLE DURING PHASE 1 WILL BE INVITED TO PARTICIPATE IN PHASE 2. PHASE 2: PRICES WILL ONLY BE ACCEPTED IN THE SECOND PHASE DURING THE ONLINE REVERSE AUCTION BIDDING EVENT. PWC has partnered with eBridge to host this bidding event on its Web-Based Bidding Platform. Questions regarding this bid must be submitted in writing to the attention of JoAnn Bowman, at procurement@faypwc.com no later than 5:00 p.m., ET Wednesday, April 3, 2024, in order to be considered for a response. The awarded supplier is obligated to pay a transaction fee to eBridge per the Supplier Terms and Conditions as outlined in the attached eBridge Bid Instructions. Enclosed please find the Instructions to Bidders, Detailed Specifications, and Bid Form. Information shall be submitted on the forms provided herein, or exact copies thereof, and the bidder shall return one copy of the entire bid packet along with the completed Bid Form and any other information specified in the bid documents Written questions shall be e-mailed to procurement@faypwc.com by the date and time specified in the IFB schedule. Bidders will enter IFB PWC2324068 - Questions as the subject of the email. Questions received prior to the submission deadline date, the Procurement Advisors response, and any additional information deemed necessary by PWC will be posted in the form of an addendum to the PWC website and shall become an Addendum to this IFB. No information, instruction, or advice provided orally or informally by any PWC personnel, whether made in response to a question or otherwise concerning this IFB, shall be considered authoritative or binding. Firms shall rely only on written material contained in an Addendum to this IFB. Inquiries should be submitted no later than the date and time noted in the IFB schedule. Questions answered verbally will be followed up by written addenda as deemed necessary; oral interpretations shall have no effect. Submit Written Questions Bidders Wednesday, April 3, 2024, 5:00 p.m. Provide Response to Questions PWC Friday, April 5, 2024, 5:00 p.m. Evaluations/eBridge Qualification PWC Thursday, April 18, 2024, 5:00 p.m. eBridge Reverse Auction Invites PWC Friday, April 19, 2024, 5:00 p.m. eBridge Process Training eBridge /Supplier Monday, April 22, 2024 Tuesday, April 23, 2024 Submit Initial Bid Price via eBridge Bid System Invited Supplier Wednesday, April 24, 2024, 11:00 a.m. Online Reverse Auction Invited Supplier Thursday, April 25, 2024, 2:00 p.m. Target Commission Date PWC Wednesday, May 8, 2024 Target Council Date PWC Tuesday, May 28, 2024 Award /Sale of Goods Agreement PWC Tuesday, June 4, 2024 Contract Start Date PWC & Supplier July 1, 2024 The Sale of Goods Agreement will be awarded for a period of one (1) year to begin on or about July 1, 2024. It is the intent of PWC that all pricing remains firm for the initial one (1) year contract period and bidders shall take this into account when submitting their bids online. Direct all inquiries concerning this IFB to: JoAnn Bowman Procurement Advisor procurement@faypwc.com Deliveries shall be made between the hours of 7:00 a.m. and 3:30 p.m., Monday through Friday, within the time frame specified on the Bid Form. Fayetteville Public Works Commission reserves the right to reject any or all bids for any reason determined by PWC to be in its best interest, or to award the bid to the lowest responsible bidder or bidders, taking into consideration quality, performance, and the time specified in the bids for the performance of the contract. Payment for equipment, material, supplies, etc. purchased pursuant to this bid shall be made by Public Works Commission approximately thirty days after the same has been delivered, inspected, approved and the invoice received in the PWC Accounts Payable Office, P.O. Box 1089, Fayetteville, North Carolina 28302.
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