This is a service / maintenance or supply contract in Kennewick, Washington. Contact the soliciting agency for additional information.

The City of Kennewick is requesting quotations listing estimated usage quantities and types of chemicals for our Water Filtration Plant in 2024. These estimates are not a guarantee of maximum or minimum usage levels or of order quantities. Prices should reflect above conditions and be in effect for a minimum of 60 days. All Chemicals bid must be food grade, meet AWWA Standards as noted below, or as per most recent revision, and ANSI/NSF Standard 60 or 61. All deliveries of product require certificates of analysis and MSDS sheets for each order. Where noted, "no substitution", no substitutions will be allowed. This is a request for quotation for the below goods/services. Quotations should be submitted with the most favorable pricing, best delivery and terms which can be offered due to the possibility that award will be made without further discussion of the quotation received. In response to this request, a quotation with all information requested shall be provided. They shall include the unit and total prices for meeting the stated required delivery date. If you are not able to meet the stated required delivery date, offer a best delivery date. Polyaluminum Chloride - AWWA B408-18 Sodium Hypochlorite - AWWA B300-18 Sodium Permanganate - AWWA B603-23 Phosphoric Acid - AWWA B507-23 Sodium Hydroxide - AWWA B501-19 Purchasing Contact: Name: Jon Correio Telephone Number: 509-585-4308 E-mail: jon.correio@ci.kennewick.wa.us Should you have any questions, please contact Jon Correio, Buyer II in the Purchasing Department at 509-585-4308 or via email at jon.correio@ci.kennewick.wa.us Submission of Quotes Quotes should be prepared simply and economically, and provide a straightforward, concise breakdown of the information required to be furnished. Emphasis should be on completeness, technical specifications and clarity. Elaborate brochures or other presentations are neither required nor desired. Each quote submitted should include: If this quote is for goods, submit on the bid form provided in a manner consistent with the requirements of this request and the attached Technical Specifications. The quotes shall definitively indicate compliance with the requirements outlined in this request and shall be supported by cross-referenced documentation as necessary. Bidders shall quote as requested on the quote form, but may submit alternates with longer terms for consideration at the sole discretion of the City. It is the intent of this request to obtain firm pricing for 2024, starting 5/1/2024. The City may, at its option, extend on a year to year basis for up to four additional years provided, however, that either party may at any time during the life of this contract, or any extension thereof, terminate this contract by giving thirty (30) days' notice in writing to the other party of its intention to cancel. If an exception is stated in the quote and prices are not firm for the first twelve-month period of the contract and any renewals thereof, any price increase requests must be in writing and approved by the City Purchasing Manager. Vendors shall be allowed to adjust prices, provided sufficient justification and proof of manufacturer's price increase can be furnished to the City. If approved, the price increase shall take effect thirty (30) days after notification is approved by the City. During the contract period and any renewals thereof, any price declines at manufacturer's level shall be reflected in a reduction of the contract price to the City, retroactive to the date they were effective to the vendor. Quotes shall be delivered to the City of Kennewick on or before the due date specified and shall be valid for a minimum of 60 days. Purchase Order Award The City of Kennewick (COK) may evaluate quotes received in response to this solicitation without discussion (initial quotes should contain the offeror's best price and technical terms). Award, if any, will be made to the responsive, responsible offeror(s) whose evaluated quotes provides the lowest price after satisfying all the technical specifications as outlined in this RFQ. We anticipate completing review and have contract(s) effective no later than May 1, 2024. The City may: Reject any or all quotes; Request clarification of minor irregularities, informalities or apparent clerical mistakes; Waive minor irregularities, informalities or apparent clerical mistakes in offers received; Accept any item or combination of items, unless doing so is precluded by a restrictive limitation in the RFQ or quotes; Award multiple contracts as a result of this RFQ; Reject a quote as non-responsive if the prices proposed are materially unbalanced between line items or sub-line items. A quote is materially unbalanced when it is based on prices significantly less than prices for some items and prices which are significantly overstated in relation to prices for other items, and if there is a reasonable doubt that the quote will result in the lowest overall price to the City even though it may be the lowest evaluated quotes, or if it is so unbalanced as to be tantamount to allowing an advance payment; Determine a competitive range, including all quotes that are judged to have a reasonable chance of being selected for award, and negotiate with all offerors within it. (In the event a competitive range is determined, it will be based solely on the City's judgment, and Best and Final Offers will be requested at the conclusion of negotiations);or Negotiate only with a single offeror to further reduce the price paid if, in the judgment of the City after a review of the technical and price offers, only one offeror has a reasonable chance of being selected for award.