Site work for a water / sewer project in Olympia, Washington. Working plans call for site work for a water / sewer project.

As of October 28, 2025, this project is in the design phase. A schedule for bidding has not been released. Construction is scheduled to begin May 2026. *Previous solicitation listed below for reference:* The City of Olympia Public Works Department (City) is Soliciting Statements of Qualifications (Soqs) From Qualified Professional Engineering Firms to Provide Engineering Services for the 4th Avenue Sewer Project. The Successful Consultant's Team Will Provide a Full Range of Civil Engineering Services Necessary to Produce Final Design and Provides Construction Support. the Consultant May Conduct All Work With Their Own Staff, or Partner With Other Firms and Sub-consultants. The Initial Contract Will Be Limited to Project Management, Permitting and Preliminary Design Services. The City Reserves the Right to Extend the Contract With the Selected Firm for Continuation of the Scope of Work Herein. The City of Olympia is Committed to Being an Inclusive, Affirming, and Equitable Place for Our Community Members and Staff to Live, Play, and Work. We Adhere to the Non-discriminatory Treatment of All Persons in Employment and the Delivery of Services and Resources. We Strongly Encourage Submissions From Minorities, Women, and Disadvantaged Business Enterprises. Background The City Experiences Frequent Surcharges at Maintenance Holes Located in the Roadway East of the 4th Avenue Bridge in Downtown Olympia. The City's 2020 Wastewater Management Plan Identified System Deficiencies That May Require the Upsizing of Pipes, Addition of Pipes and/or Conversion of Stormwater Pipes to Combined Sewer Pipes. The City Has Conducted an Initial Assessment of Possible Solutions. That Work Has Indicated That the Sewage Overflows Can Be Prevented by Replacing Three Sections of 18-inch Diameter Concrete Pipe and Four Maintenance Holes With 30-inch Diameter Ductile Iron Pipe and New Structures. Preliminary Scope of Work The Following is a Preliminary Scope of Work. The Consultant May Propose Modifications to This Scope of Work as Deemed Advantageous, Prudent, or Necessary, Based Upon Experience and Expertise. the Final Scope of Work is Subject to Negotiation After the City Selects a Consultant. Task 1 - Project Management Project Coordination - Provide All Project Coordination, Including Developing a Preliminary Project Schedule, Managing Consultant and Sub-consultant Work, Tracking Project Status and Budget, Preparing Monthly Invoicing, Providing Monthly Project Status Updates, Etc. Quality Assurance, and Quality Control - Prepare and Submit a Quality Assurance and Quality Control Plan, Indicating How the Consultant Intends to Assure Quality and Timeliness in Performance of the Work. Meetings - Attend and Facilitate Progress Meetings. Attend Any Public Hearings and City Council Meetings, as Requested. Deliverables - All Drawings, Reports, and Other Documents Developed or Created During Performance of This Work Shall Be Provided in Hard Copy, With an Appropriate Number of Duplicate Copies and in an Electronic Format as Indicated by the City. Task 2 - Design 30% Design Documents - Develop 30% Design Package Suitable for Review and Comment by City Staff. City Comments Shall Be Incorporated Into Development of the 60% Design Package. 60% Design Documents - Develop 60% Design Package (Plans, Specifications, and Cost Estimate) Suitable for Review and Comment by City Staff. City Comments Shall Be Incorporated Into Development of the 90% Design Package. 90% Design Documents - Develop 90% Design Package (Plans, Specifications, and Cost Estimate) Suitable for Review and Comment by City Staff. City Comments Shall Be Incorporated Into Development of the Bidding Documents. Bidding Documents - Develop Bidding Package (Plans, Specifications, and Cost Estimate) Suitable for Advertising and Bidding the Construction Project. Provide Support as Needed During Bidding. Task 3 - Private Utility Coordination Coordinate With City and Private Utilities to Collect Maps and Other Information Needed to Complete Project Design. Coordinate Design Efforts Directly With Facility Owners. In Collaboration With Facility Owners Determine the Best Resolution for Any Identified Utility Conflicts. Facilitate Utility Relocations Before and During Construction as Needed. Task 4 - Permitting Conduct a Section 106 Archaeological and Historical Assessment and Obtain Dahp Concurrence. Complete a Sepa Checklist and Work With the City of Olympia's Sepa Official to Obtain All Required Approvals. Conduct an Initial Assessment to Determine if a Hydraulics Permit is Required From the Wdfw and Obtain the Necessary Approvals if Required. Conduct an Initial Assessment to Determine if a Clean Water Act Section 404 Permit is Required From the Army Corp of Engineers and Obtain Usace Permit if Required. Task 5 - Construction Support Provide Design Support Services to the City During Construction. Such Services May Include, but Are Not Limited to: Review Shop Drawings and Material Submittals Furnished by the Contractor. Review and Respond to All Requests for Material Substitutions. Respond to Requests for Information Regarding Interpretation of or Changes to the Construction Documents. Review and Assist the City to Negotiate Change Orders. Provide Reproducible Record Drawings Reflecting All Changes Made During Construction. Task 6 - Construction Management Services. At This Time, the City Intends to Provide Observation and Construction Management in-house. However, Depending Upon Resources Available to Support Construction the City May Request the Consultant to Provide Construction Management Services Including but Not Limited to the Following: Provide General Consultation and Advice During the Course of Construction. Attend Regular Construction Meetings With the Contractor. Review Shop Drawings and Material Submittals Furnished by the Contractor. Provide Inspections Services and Maintain All Construction Documentation. Provide Materials Testing, and Subsurface Foundation and Soils Investigations Including Field Tests. Review Materials Test Reports, and Field Test Reports. Provide Reproductions of Construction Drawings and Specifications as Needed. Provide Special Inspection Services for Pavement, Welding, and Structural Inspections. Task 7 - Additional Services. Provide Other Engineering Services Not Specifically Stated Herein, That May Be Necessary or Advantageous to Complete the Project. the Consultant Shall Assist the City to Identify Any Such Additional Services During Contract Negotiations and Prior to Award of This Contract. Additional Services May Require the Consultant to: Assist With Public Involvement Programs at Appropriate Times as Requested. Appear on the City's Behalf Before Any Federal, State, Public Agencies or Other Entities as Required. The Initial Contract Will Be Limited to Tasks 1,2 and 3. The City Reserves the Right to Extend the Contract With the Selected Firm for Continuation of the Scope of Work Herein. Project Schedule Project Design Expected Completion Date: 2/29/2025 Construction Expected Completion Date: 10/31/2025 Questions For Questions About This Rfq, Please Contact Jim Rioux, Project Manager, via Email at Jrioux@ci.olympia.wa.us. The Email Subject Line Should Contain the Verbiage "Questions Regarding the 4th Avenue Sewer Upgrade Services Rfq." Questions via Telephone Will Not Be Accepted. All Questions to This Proposal Must Be Sent to the Project Manager via Email by April 15, 2024, at 4:00 P.m. Questions Received After This Date May Not Be Answered.