This is a service / maintenance or supply contract in Pittsburgh, Pennsylvania. Contact the soliciting agency for additional information.

SCOPE OF WORK: The Housing Authority of the City of Pittsburgh (hereinafter referred to as "HACP"), is a federally funded public housing agency. The Housing Authority maintains over 2500 units of rental housing. HACP is issuing this Invitation for Bids ("IFB") for qualified and interested business firms to submit sealed bids to provide Exterior Lighting Services Authority Wide and other related work requested by HACP in accordance with Attachment 1 and 2, titled "Bid Sheet and "Specifications." INQUIRIES: Any prospective bidder who has questions regarding this IFB or desires an explanation or interpretation of any part of the solicitation, statement of work, and specifications, etc., must request it in writing to HACP at the address noted in Paragraph II.2 above. Such questions and requests for interpretations must be received by HACP no later than May 7, 2024 at 9:00 a.m. Inquiries must reference the IFB number and title, and the date for receipt of bids. TIME AND ORDER OF WORK: The successful bidder and HACP shall agree upon a schedule of time and order of work to ensure prompt completion of the services to be provided. HACP shall issue a Notice to Proceed to the successful bidder before work may commence. The successful bidder must agree to complete and be capable of completing all work required by the agreed upon completion dates. Failure of the successful bidder to adhere to the agreed schedule and completion dates shall be a material breach of the contract. All bids must be accompanied by a negotiable bid guarantee which shall not be less than five (5%) of the amount of the bid. The bid guarantee may be a certified check, bank draft, U.S. Government Bonds at par value, or a bid bond secured by a surety company that meets the requirements set forth in Paragraph II.16 below and licensed to do business in the State of Pennsylvania. Certified checks must be made payable to HACP. Failure to submit a guarantee with the bid shall result in rejection of the bid. Bid guarantees submitted by unsuccessful bidders shall be returned to such bidders as soon as practicable after bid opening. CONTRACT AWARD: The Housing Authority expressly reserves the right to award a bid in part or in total to the contractor or contractors who submit(s)the lowest responsible bid(s)which is(are) most advantageous to this Authority. Bids will be awarded on the basis of the contractor who submits the lowest responsible bid that is most advantageous to this Authority. By reserving this right, Contractors expressly understand that the Authority may award multiple contractors in broken increments. In addition, HACP reserves the right to take any of the following actions without liability to any bidder: (1) HACP may: (a) reject any and all bids received; (b) waive any minor irregularities or technicalities in bids received; (c) make a single award or multiple awards to more than one (1) bidder for performance of all or any combination of the items delineated in Attachment 1; (d) accept any item or combination of items bid unless precluded elsewhere in the solicitation; (e) amend this solicitation as permitted by applicable law at any time during the solicitation process; or (f) cancel this solicitation in its entirety or any portion thereof at any time during the solicitation process including after award. HACP's reservation of rights shall in no way affect the formation of a contract upon written notice of award by HACP to the successful bidder(s). If multiple awards are made, the intent shall be to make awards, which at the sole determination of HACP, are in its best interest, based on HACP's needs and requirements. HACP makes no guarantees as to amount of award, if any. (2) HACP may reject any bid as unacceptable if it is materially unbalanced as to the prices for the various items of work to be performed. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices, which are significantly overstated for other work.CONTRACT AWARD: The Housing Authority expressly reserves the right to award a bid in part or in total to the contractor or contractors who submit(s)the lowest responsible bid(s)which is(are) most advantageous to this Authority. Bids will be awarded on the basis of the contractor who submits the lowest responsible bid that is most advantageous to this Authority. By reserving this right, Contractors expressly understand that the Authority may award multiple contractors in broken increments. In addition, HACP reserves the right to take any of the following actions without liability to any bidder: (1) HACP may: (a) reject any and all bids received; (b) waive any minor irregularities or technicalities in bids received; (c) make a single award or multiple awards to more than one (1) bidder for performance of all or any combination of the items delineated in Attachment 1; (d) accept any item or combination of items bid unless precluded elsewhere in the solicitation; (e) amend this solicitation as permitted by applicable law at any time during the solicitation process; or (f) cancel this solicitation in its entirety or any portion thereof at any time during the solicitation process including after award. HACP's reservation of rights shall in no way affect the formation of a contract upon written notice of award by HACP to the successful bidder(s). If multiple awards are made, the intent shall be to make awards, which at the sole determination of HACP, are in its best interest, based on HACP's needs and requirements. HACP makes no guarantees as to amount of award, if any. (2) HACP may reject any bid as unacceptable if it is materially unbalanced as to the prices for the various items of work to be performed. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices, which are significantly overstated for other work. TERM OF CONTRACT: The contract(s) resulting from this IFB shall provide for an initial term of one (1) year with two (1) one year extension options, for a total of three (3) years. The contract term shall commence on the date specified in the Agreement issued by the HACP. With respect to work performed in connection with Section 3 covered Indian housing assistance, Section 7(b) of the Indian Self-Determination, and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of Section 3 and Section 7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with Section 7(b). If you have any questions regarding the Section 3 Requirements or would like to discuss goals and planning for Section 3 Requirements please contract Lloyd Wilson Jr., Resident Employment Program Manager/Section 3 Coordinator, by email at lloyd.wilson@hacp.org or by contacting him at Housing Authority of the City of Pittsburgh, Bedford Hope Center 2305 Bedford Avenue, Pittsburgh, PA 15219, telephone (412) 643-2761. Please complete Attachment 16 and include it in your bid. Minority and Women Business Participation Plan HACP MBE and WBE Goals. It is the policy of HACP to ensure that Minority Business Enterprises (MBEs) and Women-owned Businesses (WBEs) are provided maximum opportunity to participate in contracts let by HACP. In accordance with Executive Order 11625, HACP has established a minimum threshold of eighteen percent (18%) of the total dollar amount for MBE utilization in this contract. HACP has established a seven percent (7%) minimum threshold for participation of WBEs, and HACP strongly encourages and affirmatively promotes the use of MBEs and WBEs in all HACP contracts. For these purposes, an MBE is defined as "any legal entity other than a joint venture, organized to engage in commercial transactions, that is at least fifty-one percent (51%) owned and controlled by one or more minority persons." Also, a minority person is defined as a member of a socially or economically disadvantaged minority group, which includes African-Americans, Hispanic-Americans, Native-Americans, and Asian-Americans. A WBE/MBE is defined as "any legal entity other than a joint venture, organized to engage in commercial transactions, that is at least fifty-one percent (51%) owned and controlled by a female." Proposals submitted in response to this solicitation MUST include an MBE/WBE Participation Plan which, at a minimum demonstrates "Best Efforts" have been taken to achieve compliance with MBE/WBE goals. HACP's Procurement Policy defines "Best Efforts" in compliance with MBE/WBE goals to mean that the contractor must certify and document with its bid or proposal that it has contacted in writing at least ten (10) certified MBE/WBE subcontractors to participate in the proposed contract with or lesser number if the contractor provides documentation that ten (10) certified MBE/WBE contractors could not be identified. Each contractor shall certify as to same under penalty of perjury and shall submit the back-up documentation with its bid or proposal. Any bid or proposal received from a contractor that does not contain a MBE/WBE Participation Plan or such certification and back-up documentation acceptable to HACP may be deemed non-responsive by HACP. If you have any questions regarding the HACP MBE/WBE goals please contact Renelda Colvin, by email at renelda.colvin@hacp.org or by contacting her at the Procurement Department, Housing Authority of the City of Pittsburgh, 412 Boulevard of the Allies, 6 th Floor, Pittsburgh, PA 15219, or by telephone (412) 643-2768. Proposals must demonstrate how the Offeror intends to meet or exceed these goals. Also, complete the table provided in Attachment 17 and include with your bid. Bids must also include copies of MBE and/or WBE certification AND signed commitment letters (sample included as Attachment 12) for each MBE/WBE firm identified.