This is a service / maintenance or supply contract in Suffolk, Virginia. Contact the soliciting agency for additional information.

The intent of this Invitation for Bid (IFB) is to hire one contractor to furnish all labor, materials, tools, transportation, supplies, equipment, and appurtenances necessary for the complete and satisfactory installation of the storm drains, manholes, and inlets as shown on plans, or as directed by City representatives completed and ready for service in accordance with all specifications, terms and conditions herein. In compliance with this Invitation for Bid (IFB), and subject to all the conditions thereof, the signatory offers, if this bid is accepted within ninety (90) calendar days from the date of the opening, to furnish any or all of the items and/or services upon which prices are quoted, at the price set opposite each item, to be delivered at the time and place specified herein. The above signature certifies the bidder has read, understands, and agrees to all terms, conditions, and requirements of this bid, and is authorized to contract on behalf of firm named above. The contract shall cover the period from July 1, 2024 through June 30, 2025. The City reserves the option to renew this agreement for four (4) additional one-year periods ending June 30, 2029. Unless notified in writing thirty (30) days prior to the expiration date, the contract will automatically renew during these periods. Initial rates and subsequent renewal rates must be guaranteed for a minimum of twelve (12) months. Any increase in rates shall be limited to the lesser of the Consumer Price Index for all Urban Consumers (CPI-U) - Other Goods and Services (unadjusted for the current 12 month period) or 3%. The City does not guarantee approval of any rate increase. The City must be notified of any rate increases during the contract period. The Contractor shall secure all necessary permits for the proper execution and completion of work. The Contractor shall ensure that its employees will observe and exercise all necessary caution and discretion to avoid injury to persons or damage to property of any and all kinds. The City reserves the right to inspect work in progress as well as make final inspection to approve complete work. All bids shall be accompanied by a bid bond, certified check, or other acceptable security executed by a surety company licensed to do business in the Commonwealth of Virginia, as a guarantee that the bid will not be withdrawn for a period of sixty (60) days after the bid opening, and that the bidder will enter into the contract for the work mentioned in the bid. The amount of the bid security shall be equal to five percent (5%) of the total bid amount and shall be payable to the Treasurer, City of Suffolk, Virginia. If the Bid Bond is not submitted with the Bid Package, the Bid shall be considered non-responsive. If selected for award, failure to enter into a contract agreement with the City will result in the forfeiture of the bid bond. PERFORMANCE BOND AND LABOR AND MATERIALS PAYMENT BOND The successful bidder will be required to provide a Performance Bond and Labor and Materials Bond payable to the Treasurer of the City of Suffolk, each in the amount of two hundred and fifty thousand dollars ($250,000.00) as a guarantee for the faithful performance of work associated with this contract. Such bonds must be furnished to the City within fifteen (15) days after requested. The successful bidder, upon failure or refusal to furnish the required bonds or deposit with the time specified, shall pay to the City of Suffolk as liquidated damages for such failure or refusal an amount equal to the bid security deposited with the bid. Additional performance bond may be needed for individual work assignments which exceed ($250,000.00). All bonds must be furnished by such Surety Company or companies as are authorized and licensed to transact business in the Commonwealth of Virginia or, in the event that Federal courts may have jurisdiction, the United States District Court for the Eastern District of Virginia, Norfolk Division. For this contract, pipe installation shall not exceed a depth of ten (10) feet. Anything that exceeds the ten (10) feet depth will be reviewed on a case by case basis by City, at which point, the Contractor would have the opportunity to negotiate the pricing. If the City and Contractor cannot come to terms, the City reserves the right to competitively solicit the work. There are no set plans for this Invitation for Bid. There are no proposed locations where the pipe would be installed. It will vary throughout the City. Mobilization costs should be factored in with the unit cost of the items on the bid form. Traffic control is broken out separately on bid form.