This is a service / maintenance or supply contract in Hope Mills, North Carolina. Contact the soliciting agency for additional information.

This contract shall be partially reimbursed with Federal-aid funding through the North Carolina Department of Transportation (hereinafter referred to as the Department). The solicitation, selection, and negotiation of a contract shall be conducted in accordance with all Department requirements and guidelines. The primary and/or subconsultant firm(s) shall be pre-qualified by the Department to perform ALL of the Discipline Codes listed below for the Town of Hope Mills. Discipline Codes required are: 195 - Roadway Construction Engineering and Inspection WORK CODES for each primary and/or subconsultant firm(s) SHALL be listed on the respective RS-2 FORMS (see section 'SUBMISSION ORGANIZATION AND INFORMATION REQUIREMENTS'). This RFLOI is to solicit responses (LETTERS of INTEREST, or LOIs) from qualified firms to provide professional consulting services to: The Town of Hope Mills (Town) for Construction Engineering and Inspection (CEI) services for TIP Project No. HL-0036, WBS 49660.3.1 Construction. The selected firm will report directly to the Town. The selected firm will provide contract administration and to ensure that all work is performed in accordance with the contract requirements. The Town of Hope Mills is soliciting proposals for the services of a firm/team for the following contract scope of work: Construction Engineering and Inspection Services for the construction of approximately 785.7 feet of 10' wide concrete multi-use path, asphalt driveway connections, curb ramps and approximately 8.2 feet of 5' wide concrete sidewalk along the east side on NC 59/SR 1596 (N Main Street) from Boatmans Drive to Lakeview Road. The desired services include Construction Engineering and Inspection (CEI) and construction contract administration for HL-0036 Lake Park Multi-Use Path. Tasks to be performed include, but are not necessarily limited to: o Producing an Inspector's Daily Report giving a detailed account of all activities during the life of the project. Maintaining a Project Diary with Inspector's Daily Reports and other required information. Maintaining Pay Records. Attend preconstruction conference and assist LGA staff in ensuring proper execution of all contract documents. Reviewing and verifying contractor pay applications. Maintaining written correspondence with the Contractor. Completing and maintaining minutes of all project meetings. Ensuring Contractor compliance with Buy America provisions in 23 U.S.C. Sec. 313 and 23 C.F.R. Sec. 635.410. Ensuring timely Contractor/Subcontractor submission of Certified Payrolls, ensuring Certified Payrolls include all required information, and maintaining Certified Payrolls in the project file. Verifying certified payrolls to assist LGA in making payments to the Contractor. Performing calendar year quarterly Wage Rate Interviews and other employee interviews as necessary to ensure proper Contractor and-or Subcontractor employee classification and compensation and proper inclusion of employees on Contractor and-or Subcontractor Certified Payrolls; notifying the LGA of any and all complaints by Contractor/Subcontractor employees related to payment or employment classification; and coordinating with the LGA as needed to investigate and-or report complaints to NCDOT or other applicable agencies. Ensuring that appropriate federal posters are displayed on the jobsite and accessible to all employees on the jobsite. Processing all Change Orders and Supplemental Agreements for project construction. Processing all Requests for Extensions in Contract Time and Additional Compensation claims. Ensuring prompt payment by the Contractor to any Subcontractors. Ensuring Contractor submittal, with each pay request, of accounting of payments made to DBE firms, including material suppliers and contractors at all levels (prime, subcontractor or second tier subcontractor); comparing final payments to DBE firms with project commitments (see below); and, as needed, obtaining explanations of DBE payment shortfalls. o o o o o o o o o o o o o o o 3 Version: 2023.10.26 MTM o Performing final inspection and when work is to contract standards recommending acceptance of the project to the LGA. Working with the NCDOT Materials and Tests Unit in ensuring that all project materials and products meet the required criteria; and providing and/or maintaining required materials and testing documentation. Completing and/or reviewing of Materials Received Reports (MRRs) for any non-exempt materials to be temporarily or permanently incorporated in the construction; and, as needed, assisting the LGA in investigation and follow-up action in the event one or more materials fail tests. Communicating with NCDOT and-or FHWA regarding Independent Assurance testing of materials. Ensuring Contractor/Subcontractor compliance with the conditions in the Permit to Construct issued by [ANY AGENCY], covering construction activities in the [AGENCY'S EASEMENT], and [OTHER AGENCY'S] standards, specifications, and procedures, to the extent not already conducted by [OTHER AGENCY'S] designated construction inspector; and coordinating as appropriate with [OTHER AGENCY'S] designated construction inspector. As needed, working with the LGA to keep in communication with appropriate staff from [OTHER STAKEHOLDERS] and NCDOT regarding project progress. Submitting original project materials records to the NCDOT Materials and Tests Unit. Inspecting erosion control devices to ensure they are properly installed and maintained. Maintain erosion control Records. Inspecting Traffic Control for compliance with MUTCD/Traffic Control Plan and maintain documentation. Coordinating with the LGA in arranging reimbursement requests from NCDOT and ensuring that the Contractor and-or Subcontractors do not engage in any activity in violation of a provision in the Municipal Agreement or Supplemental Agreements. These documents will be provided to the selected firm. In general, ensuring Contractor/Subcontractor compliance with approved plans and specifications. Miscellaneous communication with the LGA and NCDOT relating to the tasks listed above or other matters pertinent to the CEI services. All LOIs are limited to Fifteen (15) pages (RS-2 forms are not included in the page count) inclusive of the cover sheet and shall be typed on 8-1/2" x 11" sheets, single-spaced, one-sided. Fold out pages are not allowed. In order to reduce costs and to facilitate recycling; binders, dividers, tabs, etc. are prohibited. One staple in the upper left-hand corner is preferred. LOIs containing more than Fifteen (15) pages will not be considered. Four (4) total copies of the LOI should be submitted Firms submitting LOIs are encouraged to carefully check them for conformance to the requirements stated above. If LOIs do not meet ALL of these requirements they will be disqualified. No exception will be granted