Questions shall be submitted in writing no later than 11:00 AM local time
on May 29, 2024 to procurement@cintimha.com. Responses to
questions will be posted as an addendum to the website along with the
other solicitation documents.
NOTICE OF INTENT
TO SUBMIT
It is suggested that interest Touchstone Property Services, Inc. (TPS) hereby solicits and requests proposals from qualified
contractors to provide Preventative Maintenance Plan preparation. This request is not an offer to buy
and should not be assumed as such. The award will be made to the most responsive, responsible
contractor(s) who submits the most technically acceptable proposal and meets the overall criteria.
Touchstone Property Services, Inc. is an instrumentality of the Cincinnati Metropolitan Housing
Authority (CMHA or The Authority). CMHA is a metropolitan housing authority organized and existing
under Ohio Revised Code 3735.27, et seq., and is governed by the U.S. Housing Act of 1937, as
amended, and subject to regulations under Title 2 and Title 24 of the Code of Federal Regulations.
In keeping with its mandate to provide efficient and effective services, TPS is now soliciting proposals
from qualified, licensed and insured entities to provide the above noted services to TPS. All proposals
submitted in response to this solicitation must conform to all of the requirements and specifications
outlined within this document and any designated attachments in its entirety. Scope of Work
General Terms and Conditions including the Form HUD-5370-C1, General
Conditions for Non-Construction Contracts Section I (With or without
Maintenance Work) and Section II (With Maintenance Work) and Additional
Terms and Conditions for Legal Services ECONOMIC INCLUSION PARTICIPATION
The Authority has, within the terms of its procurement policy, established the following
goals with regards to Economic Inclusion and encourages participation by MBE/WBE
and Section 3 Business concerns.
Minority-Owned Business Enterprise:
o General Construction: 20%
o Professional Services: 12%
o Material/Supplies: 5%
Women-Owned Business Enterprise goal 5%
Section 3: meet or exceed applicable benchmarks set by HUD
In furtherance of Section 3 initiatives, any hiring or training opportunities that are
generated through this contract agreement should be provided to Section 3 Business
Concerns or Section 3 Workers to the greatest extent feasible.
Within Section 2 of the proposal, the proposer must complete and submit Section 3
forms and any applicable MBE/WBE/SBA certification. SCOPE OF WORK (SOW)/TECHNICAL SPECIFICATIONS (T/S)
Touchstone Property Services (TPS) is seeking proposals from qualified and bonded entities with
demonstrated professional competence and experience to provide all labor, equipment, goods,
and supplies necessary to provide emergency lock Out Response and locksmith services on an
as-needed basis for TPS owned properties throughout Hamilton County, Ohio. This request for
quotes is not an offer to buy and should not be assumed as such.
TPS intends to create an inventory (or "pool") of Contractors to provide Emergency Lock Out
Response and Locksmith Services. The Pool will consist of various Contractors which will be
available on an as-needed basisto provide services as requested by TPS and the actual number
of participants chosen will depend on the number of qualified proposals received. Selection as
a participant of the Pool is not a guaranty of the type or amount of assignments for which a
participant may be selected. Pool participants may choose the services they wish to
perform by only proposing fees for those services on Attachment B, Fee
Submission Form.
Proposers selected to participate in the Pool will be assigned work at the discretion of
TPS taking into consideration the quality of work, availability, manpower, timelines and
other items of importance. Contractor(s) selected will serve in the Pool for a period of one
(1) year with the option, at TPS's sole discretion, to extend the contract for a maximum of
(2) additional years. TPS reserves the right to add or delete properties at TPS's sole discretion. Pre-Proposal Conference/Walk-thru: A pre-proposal conference or walk-through may
be scheduled. Pursuant to HUD regulations, the pre-proposal conference or walk0-
through is not mandatory, but is recommended. Potential proposers planning to attend
should notify the Procurement Department at procurement@cintimha.com of their
intention to do so 24 hours in advance. The purpose of the conference is to assist
prospective proposers in having a full understanding of the RFP requirements so that
he/she feels confident in submitting an appropriate proposal; therefore, at this conference
the PO will conduct an overview of the RFP documents, including attachments. Whereas
the purpose of this conference is to review the RFP documents, attendees should bring a
copy of the RFP documents with them; however, the Authority will not distribute at this
conference any copies of the RFP documents.
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