Renovation of a municipal facility in Salisbury, North Carolina. Completed plans call for the renovation of a municipal facility.

EXECUTION In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein. By executing this bid, I certify that this bid is submitted competitively and without collusion (G.S. 143-54). Failure to execute/sign bid prior to submittal shall render bid invalid. Late bids are not acceptable. MAILING INSTRUCTIONS: Mail two copies of bid per envelope. Address envelope and insert bid number as shown below: It is the responsibility of the bidder to have the bid in this office by the specified time and date of opening. DELIVERED BY US POSTAL SERVICE City of Salisbury Public Works Department Attn: Jacob Horne,044-2024 303 W. Franklin St. Salisbury, NC 28144 DELIVERED BY ANY OTHER MEANS City of Salisbury In-Person: M - F 9:00am - 4:00pm Public Works Department 303 W. Franklin St. Salisbury, NC 28144 TABULATIONS: Verbal tabulations of open market bids and award information can be obtained by contacting the Purchasing Department. TRANSPORTATION CHARGES: FOB SALISBURY, NORTH CAROLINA WITH ALL TRANSPORTATION CHARGES PREPAID AND INCLUDED IN BID PRICE UNLESS STATED OTHERWISE IN BID. AWARD CRITERIA: As provided by Statute, award will be based on the lowest responsive, responsible bidder(s), considering quality, performance, and the time specified for performance. AWARD OF CONTRACT: It is the general intent to award this contract to a single overall bidder on all items. The right is reserved; however, to make awards on the basis of individual items or groups of items, if such shall be considered by the City to be most advantageous or to constitute its best interest. The City reserves the right to reject any and/or all proposals as deemed to be in the best interest of the City. SCOPE: The proposed project is located at City Hall 217 S Main St. Salisbury, NC 28144 and 132 N Main St. Salisbury NC 28144. The project includes the repointing of the City Hall building and the City Office Building. Refer to Section III for specifications. DEVIATIONS: Any deviations from specifications and requirements herein must be clearly pointed out by bidder. Otherwise it will be considered that equipment or goods offered are in strict compliance with these specifications and requirements; a successful bidder will be held responsible therefore. Deviations must be explained in detail. However, the City makes no implication that deviations will be acceptable. Bidder is advised that the response (or lack thereof) on this question does not take precedence over specific responses or non-responses provided elsewhere in this bid. SALES TAX: DO include sales tax in the bid amount. PROPOSAL SUBMISSION: Proposals shall be submitted on the forms of proposal attached hereto. All requested information shall be provided. SECTION I: GENERAL INSTRUCTIONS TO BIDDERS GENERAL: All bids are subject to the provisions of the attached General Contract Terms and Conditions. All bid responses will be controlled by the Terms and Conditions included by the City of Salisbury. Bidder terms and conditions included as a part of published price lists, catalogs, and/or other documents submitted as a part of the bid response are waived and will have no effect either on the bid, or any contract which may be awarded as a result of this bid. The attachment of any other terms and conditions may be grounds for rejection. Bidder specifically agrees to the conditions set forth in this paragraph by signature of the "BID" contained herein. Pursuant to G.S. 143-48 and Executive Order No. 77, the City invites and encourages participation in this procurement by a business owned by minorities, women, and the handicapped. BID EVALUATION: The City of Salisbury reserves the right to reject any and all bids on the basis of the function, compatibility with user requirements, as well as cost. The City of Salisbury reserves the right to award this contract to a single overall bidder on all items, or to make award on the basis of individual items or groups of items, whichever shall be considered by the City of Salisbury to be most advantageous or to constitute its best interest. Bidders should show unit prices, but are requested to offer a lump sum price. The City of Salisbury will not be bound by oral discussions during evaluation process. Responsible purchasing agent should approve all contact regarding this award. CANCELLATION: The City of Salisbury may terminate/cancel this contract at any time by providing written notice to the bidder at least thirty (30) days before the effective date of termination/cancellation. SAFETY: See attached General Terms & Conditions #10. BID RESULTS: For bid results call (704) 638-5358 **THE CITY OF SALISBURY WILL NOT BE BOUND BY ORAL DISCUSSION REGARDING THIS REQUEST FOR PROPOSAL.** QUESTIONS: Questions regarding the specifications on this bid should be referred to Jacob Horne at jacob.horne@salisburync.gov by Wednesday 6/26/2024 at 2:00 PM. SPECIAL INTEREST GROUP DEFINITIONS: Women Owned (51% and controlled by Women) Handicapped Owned (51% owned & controlled by a Physically Handicapped Person) Minority Owned (At least 51% of which is owned and controlled by minority group member. (Black, Asian, Hispanic, American Indian) 1. Project Overview: 1.2. The purpose is to restore and preserve the structural integrity and aesthetics of the building. 2. Pre-Work Assessment: 2.1. Conduct a thorough inspection of the building's exterior to assess the condition of the mortar joints and masonry. 2.2. Identify areas with deteriorated mortar, cracks, or damage to the masonry. 2.3. Document findings and develop a detailed plan for repointing. 3. Materials and Tools: 3.1. Source high-quality, historically appropriate mortar matching the original composition in color, texture, and strength. 3.2. Set up scaffold, or operate lift, safely and within manufactures specifications. 4. Preparation: 4.1. Make sure streets and sidewalks are protected and closed as needed according to ordinance set by the city. 4.2. Clean the exterior surface of the limestone using only water and soft brush to avoid damage. 4.3. Rake out existing mortar from joints indicated to be repointed. 4.4. Do not rake out and repoint joints where not required 5. Repointing Process: 5.1. Mix mortar according to historical specifications, considering weather conditions and building requirements. Color must match historic mortar when clean (do not match dirt) 5.2. Apply mortar to the joints using traditional pointing techniques to match the original style. 5.3. Ensure proper compaction and finishing of mortar to achieve a uniform appearance. 5.4. Monitor weather conditions during the repointing process to prevent premature drying or washout. 6. Quality Control: 6.1. Inspect each repointed joint for consistency, proper depth, and adherence to historic standards. 6.2. Address any irregularities or defects immediately to maintain quality and authenticity. 6.3. Keep detailed records of the repointing process, including materials used and techniques applied. 7. Cleanup and Restoration: 7.1. Remove excess mortar and debris from the building's surface and surrounding area. 7.2. Clean the masonry carefully to remove any residue or stains from the repointing process. 7.3. Restore landscaping and site features disturbed during construction to their original condition. 8. Final Inspection and Documentation: 8.1. Conduct a final inspection to ensure all repointing work meets project specifications and standards. 8.2. Document the completed work with photographs and written records for archival purposes. 8.3. Provide the City of Salisbury with a comprehensive report detailing the repointing process and any recommendations for ongoing maintenance. 9. Project Completion: 9.1. Remove scaffolding/lift and equipment from the site safely. 9.2. Provide guidance on maintenance practices to preserve the integrity of the repointed limestone. BUYER: Jacob Horne jacob.horne@salisburync.gov TELEPHONE: (704) 638-5358 Bid price shall be FOB Destination and include delivery to: City of Salisbury Public Works Department 303 W. Franklin St. Salisbury, NC 28144 City Of Salisbury Public Works Department 303 W. Franklin St. Salisbury, NC 28144 Phone: 704-638-5264 Jacob Horne, Facilities Project Manager jacob.horne@salisburync.gov The proposed project is located at City Hall 217 S Main St. Salisbury, NC 28144 and 132 N Main St. Salisbury NC 28144. The project includes the repointing of the City Hall building and the City Office Building. Refer to Section III for specifications