Renovation of a municipal facility in Needham, Massachusetts. Completed plans call for the renovation of a municipal facility.

The Town of Needham is accepting sealed bids for the RTS Exhaust Fan Replacement project. The Town of Needham (hereinafter referred to as the Town), acting through its Town Manager, invites highly qualified bidders to submit sealed bids to provide all materials, labor, and warranties necessary for RTS Exhaust Fan Replacement at the Needham Recycling and Transfer Station. All bids are subject to the provisions of M.G.L. Chapter 149. The Town will award the contract to the lowest responsible and eligible bidder as set forth in Section 1.15. The Town of Needham reserves to itself the right to accept or reject any and all bids, or to allow or deny variations from these specifications. Such actions will be deemed to be in the best interest of the Town. Unless sooner rejected or accepted, all bid proposals must be firm and continue in effect for a minimum of ninety (90) calendar days from the date of bid opening. It is anticipated that work will commence upon execution. It is anticipated that all work will be substantially complete by October 15, 2024 and will be operational on or before October 31, 2024 with final equipment testing prior to acceptance, in accordance with the terms and conditions described in the Invitation for Bids. The successful Bidder must enter into a Short Form Agreement prepared by Needham Town Counsel (Sample Available Online). The Town may terminate the contract at any time upon written notice for any reason including its own convenience or for cause, including but not limited to, failure to perform the work required under the contact, failure to document satisfactorily to the Town amounts being charged, failure to have any necessary local, State or Federal licenses and/or permits, failure to pay any and all required taxes, failure to comply with any local, State or Federal regulations pertaining to services to be provided, failure to promptly correct any performance or lack of performance which conflicts with the Town's use, and failure for satisfactory behavior of all staff and management. In the case of a termination for cause, the Town shall give the Contractor a written notice as provided in the Agreement. Questions Due June 14, 2024 @ 11:00 am Deadline for Written Questions: June 14, 2024 @ 11:00 am By Mail: DPW - 500 Dedham Ave., Needham, MA 02492 By Email: dpwadmin@needhamma.gov By Fax: 781-449-9023 Questions are to be clearly labeled as: QUESTIONS - RTS Exhaust Fan Replacement, 24DPW239B Bid Deposit 5% bid deposit is required as part of bid Payment Bond 50% payment bond Performance Bond Not Required Contract Award Anticipated July 2024 .Approval of Town Manager and Town Counsel is REQUIRED Contract Length:It is anticipated that work will commence upon execution and will be complete by October 31, 2024. All bids must be accompanied by a bid deposit in an amount that is not less than five percent (5%) of the value of the bid. They shall be made payable to the Town of Needham and shall be in the form of certified check, treasurer's or cashier's check issued by a responsible bank or trust company, or a bid bond issued by a surety licensed to do business in the Commonwealth of Massachusetts; and shall be conditioned upon the faithful performance by the principal of the agreements contained in the bid. Number of Documents: The Bid Package consists of 2 PDF documents. Returning this form confirms receipt of all the documents Bidders shall promptly raise the issue of any ambiguity, inconsistency, or error, which they may discover upon examination of the bid documents, the work site or any other conditions which apply to the work. Inquiries concerning any part of this Bid shall be directed to the individual(s) listed under the Procurement in Brief. Bidders should note that oral communications are not binding on the Town and only written responses by the Town will be considered. All requests/questions must be submitted in writing. Questions may be delivered by hand, fax or email as referenced under the Procurement in Brief by the deadline. Questions that may be asked during any pre-bid conference should also be sent in writing in order to receive an official response. Requests properly presented that in the opinion of the Town require interpretation, correction, or change in the Bid Documents will result in an issuance of an Addendum to the Bid Documents. Such Addendum shall subsequently become part of the contract. The Town will forward responses to all persons who are on record as receiving the bid package. Questions received after the due date will not be responded to unless the Town determines it is necessary. Bidders, please allow enough time for hand delivery or facsimile transmissions. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.