The Planning Division seeks to pre-qualify Planning Consultants ("Consultant") to support staff in the review and hearing process to include services such as but not limited to preparation of initial study checklists, negative declarations (ND), and mitigated negative declarations (MND) expanded initial studies, and environment impact reports (EIR) as well as their required noticing documents. The scope would also include the technical expertise and reporting necessary to analyze any potential impacts including but not limited to: visual, noise, traffic, air quality, greenhouse gas, hydrology, geotechnical, biological, cultural and historic resources. The project scope will be developed on a project-by-project basis and will be defined in each task order issued under a master agreement. Consultant shall provide services on a task order basis for the specific development applications. Development applications may be assigned in a rotational manner, according to specific expertise or by other means. An application may be given to one or more firms. The Consultant(s) would respond with an estimate of time allocation for the tasks and costs for the specific project, based on the staff and their hourly rates previously submitted with the responses to this RFQ. The City would then review the scope and the project specific proposal with the Consultant and negotiate a schedule and a not to exceed cost. A Task Order could then be issued with the full scope of work and cost identified. The selected consultants will work under a master agreement for work over the next five years. The terms and conditions of the master agreement will be on an agreed time and material basis with a not to exceed fee. The maximum cumulative value of all task orders under each master agreement shall not exceed $5,000,000. The selected consultant will be responsible for sub-consulting as required. The respondents' attention is directed to the template Master Services Agreement (MSA) and Task Order attached and incorporated herein. Please pay close attention to the insurance and indemnification requirements. All selected Consultants must be prepared to enter into the Master Services Agreement/Task Order, to comply and perform its terms, and to provide required insurance. None of the language in the MSA or task order is negotiable The City reserves the right, at its sole discretion, to alter, amend, modify or cancel this solicitation at any time, including the modification of the deadlines and schedule and/or the scope of work, or to withdraw this solicitation, in whole or in part, at any time prior to the award of a contract pursuant hereto. The City reserves the right to: accept or reject any or all SOQs, in whole or in part, or to alter the selection process in any way; to issue addenda to clarify or modify the contents of this RFQ; to extend, shorten or postpone the selection process for its own convenience at any time; to waive any minor defects, irregularities, informalities, or irregularities in this RFQ or in SOQs received; to accept or reject any individual subconsultant that an respondent proposes to use; to request additional information and/or clarifications from any or all responders to this RFQ at any time; and to negotiate with any qualified respondents or to cancel the RFQ in part or whole at any time. The City reserves the right to reject any SOQ based upon the respondent's prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures. This RFQ and the interview process shall in no way be deemed to create a binding contract or agreement of any kind between the City and any respondent. The City is not obligated to select an respondent with no or unsatisfactory related experience The selected Consultant is required to provide a valid City business license number prior to contract approval. Please note that changes to the selected Consultant's project personnel shall not be allowed without prior written approval by the City. Business license. Consultant shall obtain a City business license before beginning work under this Agreement. September 1, 2024 Estimated Contract Start Date After the RFQ has published, all questions are to be submitted to kwon@walnut-creek.org by June 25, 2024 at 3:00 pm ,June 27, 2024 Question Response Deadline Bid RFQ notes:Submittals not actually received by the City prior to the deadline identified above will not be considered, regardless of when they were sent. An respondent may withdraw and resubmit a proposal prior to the SOQ submission deadline. No re-submissions will be allowed after the submission deadline. The method of Contractor Selection has not been Determined at this time
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