This is a service / maintenance or supply contract in Western Springs, Illinois. Contact the soliciting agency for additional information.

The President and Board of Trustees of the Village of Western Springs ("Village" or "Western Springs" or "Village Board") have issued this Request for Proposals (RFP) to qualified applicants to provide proposals for the sale of goods and delivery of professional services in regard to the installation and ongoing maintenance and support of a door access control system (the "System") for Village-owned buildings (the "Project"). This RFP seeks to hire an experienced, qualified consultant to complete the Project. This RFP shall be processed in accordance with the competitive bidding selection process for professional services as set forth in Section 1-13-6 (Purchases and Purchasing Agent) of the Village Code. This RFP contains the criteria that will be used to select the successful consultant who will implement and maintain the System. The words "proposal" and "response" as used below reference the same document to be submitted by interested consultants who respond to this RFP. The Village intends to approve and enter into a professional services agreement (a/k/a vendor contract for goods, supplies and services) ("PSA") with the successful consultant pursuant 65 ILCS 5/8-1-7. The PSA will be prepared by the Village Attorney. Responses to any emailed questions will be shared with all parties who request an RFP and who provide the Village with their email contact information. In addition, all emailed questions and answers shall be posted on the Village website Village Staff Evaluation, Scoring and Ranking of Qualified, Responsive Consultants: July 22, 2024 o Notice of Scoring and Ranking to Qualified, Responsive Consultants: July 26, 2024 o Interviews with Qualified, Responsive Consultants: July-August 2024 o General Government Committee Meeting to Review Staff Recommendation: August 2024 o Village Board Selection of Qualified, Responsive Consultant: August 2024 o Negotiation and Village Board Approval of a Professional Services Contract: August 2024 o Project Commencement: September 2024 Question Deadline 07/08/2024 at 10:00 AM CT Deadline for receipt of questions: 10:00 AM on July 12, 2024 During the selection process, any communication regarding this RFP must be by email and directed to: Charlie Graff cgraff@wsprings.com Systems Administrator Village of Western Springs 740 Hillgrove Avenue, Western Springs, Illinois 60558 There are seven (7) buildings owned or operated by the Village that contain doors that would be included in the scope of work for this Project: (1) Village Hall; (2) Fire Station 1; (3) Fire Station 2; (4) the Public Works Garage; (5) the Recreation Center; (6) the Grand Avenue Community Center; and (7) the Western Springs Metra Train Station. Village Hall houses the Police Department and administrative offices for several other departments. All buildings are located within Western Springs. All buildings have access to electrical power, wired and wireless ethernet networking, and internet connectivity. All buildings are connected via fiber ethernet. There are currently sixty (60) interior and exterior doors in the various Village buildings that are included within the scope of work for this Project. The doors are a mix of wooden, glass, and metal construction. There is not currently an installed access system on any of the doors that are in scope of work for the Project. The locks on the existing doors are a variety of Medeco key locks. It is preferable to keep the existing physical door locks and have them be a functional alternative to opening using the System Contact Person: Charlie Graff cgraff@wsprings.com Systems Administrator Village of Western Springs 740 Hillgrove Avenue, Western Springs, Illinois 60558 The Village of Western Springs reserves the right to seek clarification of information submitted by any consultant(s) in response to this RFP and/or to request additional information from the consultants during the evaluation process. The Village of Western Springs reserves the right, at any time and for any reason, to cancel this consultant procurement process, to reject any or all responses, to accept an alternative proposal or to waive any technical compliance issues with the responses