Site work for a mixed-use development in Alhambra, California. Conceptual plans call for site work for a road / highway; and sidewalk / parking lot.

All inquiries and responses to this RFP must be submitted via e-mail no later than 12:30 PM, July 15, 2024 to: Tadeh Asiun; tasiun@cityofalhambra.org Total number of pages of the proposal shall not exceed 25. Submit your proposal in the format specified below: Cover Letter: Emphasize strong points of the project team and the firm's experience. The cover letter shall state that the submittal is valid for 120 days and shall contain an acknowledgment of receipt of all amendments and/or addenda to the RFP. The selected firm (Consultant) shall be responsible for developing engineering design and preparation of plans, specifications, and estimates (PS&E) for the ADA ramps of various local streets within the City of Alhambra shown in Table 1. The plans and specifications shall be completed by a registered engineer. The scope of work generally includes project management/meetings, utility company notification and confirmation, records research, field review, topographic survey, cost estimates, preparation of construction plans and specifications, striping plans, bidding and construction support, and mylars as described below. Project Management/Meetings Consultant shall prepare plans in conformance with City Standards, policies, and procedures. Consultant shall be responsible for maintaining continuous communication with the City Project Manager and ensure project delivery on schedule and within budget. Consultant shall be required to attend a kick-off meeting with City staff to review project in detail, and determine requirements and procedures for design, ongoing review, and coordination. In consultation with City staff, the Consultant will determine relevant issues specific to the project, design standards, and funding limits. Deliverables: o Project schedule Utility Notifications The Consultant shall contact all utility companies within the project limits and request current utility atlas maps and as-built information. Consultant is required to send current preliminary notices to utility companies in accordance with the City's procedures. Documentation of contacts and responses will be copied to the City. Consultant will prepare utility notices and deliver them to the City for mailing under City letterhead. Deliverables: o Spreadsheet log of notices sent to utility companies and responses received. Records Research & Field Review The Consultant will obtain available as-built drawings, survey data, and utility contact information from the City. The research may include traffic signal plans, signing, striping, municipal improvements such as water and sewer as-built plans and/or atlases. The Consultant shall verify known underground utilities to avoid conflicts with proposed improvements. Deliverables: o Report potential conflicts between as-builds and existing conditions. Topographic Survey Where full depth reconstruction of pavement is recommended, consultant will perform a design/topographic survey necessary to complete construction plans with cross-sections and profiles of the proposed street improvements. Consultant will take cross sections at 50-foot intervals, or closer if necessary, where survey is performed; elevations must include flow line, top of curb, and back of walk in addition to pavement elevations. Topographic survey may also be necessary where portions of curb & gutter and cross gutter are proposed to be reconstructed or installed for proper surface drainage. Deliverables: o Electronic copy of all field surveys in AutoCAD Coring Sample and Soil Reporting Consultant will collect section core samples on each street segment to provide information on the street's pavement structure, including but not limited to the thickness and material 3 RFP FOR 2024 CDBG ADA RAMP PS&E type of each layer encountered in the pavement structural section, the presence of any pavement reinforcing fabric, and moisture content of existing subgrade. Information found shall be used for pavement analysis and design services to develop pavement rehabilitation recommendations for each street section, determining potential new pavement structural designs that might be required, evaluation of alternative treatments, and construction support. Cost Estimates Consultant shall prepare quantity calculations and a detailed engineer's estimate in Microsoft Excel spreadsheet format. Consultant shall utilize current City of Alhambra and other agency cost data to develop construction cost estimates. Cost estimates must also include the tie out and reset of survey monuments, and the record and filing of corner records for the monuments. Deliverables: o Cost estimates at 60%, 90%, and 100% completion milestones o Electronic files at every milestone in Excel spreadsheet Construction Plans & Specifications The Consultant will submit plans, specifications, and quantity takeoff estimates at levels of completion of approximately 60%, 90%, and 100%. City will provide review comments at all design stages. It is expected that 100% plans will be complete and include comments and input from all stakeholders. One set of record drawing mylars shall be produced after redline drawings are available upon construction completion. Plans shall conform to City standard plans and be prepared utilizing AutoCAD software. All plans will be signed by a registered civil or traffic engineer, as appropriate. The product plan set is expected to include, but not limited to, the following: o Title Sheet/Typical Sections/General Notes o Signing and Striping Plans The City will provide Consultant with its boilerplate specifications and general technical provisions in the current version of Microsoft Word. Consultant will be responsible for compiling the project specifications, signed by a Civil Engineer registered in the State of California, which are complete and ready for bidding purposes. Consultant shall use the latest edition of the Greenbook (Standard Specifications for Public Works Construction and subsequent amendments) and the City of Alhambra Standards for this project. Deliverables: o Two (2) full size copies of plan submittals at 60%, 90%, and 100% completion milestones o One full-size set of record drawing mylars upon construction completion o Electronic files at every milestone o One thumb drive containing final signed plans (PDF and AutoCAD format), specifications and estimate o Project specifications at 90% and 100% completion milestones o Electronic files at every milestone