Questions concerning the Request for Proposal should be directed in writing to: City of Port Arthur, TX Clifton Williams, Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.williams@portarthurtx.gov. It is the sole responsibility of the firm to ensure that the sealed RFP submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted RFP submittals will not be accepted. The City of Port Arthur is requesting proposals from qualified firms (Consultant) to complete the City of Port Arthur's first Solid Waste Master Plan (Master Plan). The Master Plan will provide analysis of existing conditions, goals, and objectives with strategies, expenditure estimates, and revenue recommendations. The purpose of the Master Plan will be to evaluate and analyze the Solid Waste Division's operations and financial health, address and/or identify critical short-term and long-term needs, provide key information for stakeholders and City policy makers to provide direction on critical program decisions, and develop a plan that provides the City guidance for successful, long-term solid waste operations. The Master Plan will guide operating and capital investments, operations, practices, fees, and policies in a way that improves collections while promoting efficiency, effectiveness, and sustainability. Elements from the Master Plan will be broken down into annual work plans by informing and affecting transformational investments and projects in Solid Waste operations. This proposed scope of work is intended to be a general outline of the work anticipated and not an all-inclusive description of the elements to be included in the Master Plan. Consultants are highly encouraged to add to the scope based on their experience or expertise with similar projects. Development of the Master Plan shall involve dynamic engagement of the Project Team, which may be composed of City staff, City leadership, and other stakeholders. The City of Port Arthur reserves the right to accept or reject any or all proposals or portions thereof without stated cause. Upon selections of a finalist, the City by its proper officials shall attempt to negotiate and reach a final agreement with the finalist. If the City, for any reason, is unable to reach a final agreement with this finalist, the City then reserves the right to reject such finalist and negotiate a final agreement with another finalist who has the next most viable proposal. The City may also elect to reject all proposals and reissue a new RFP. The City reserves the right to obtain clarification of any point in a consultant's proposal or obtain additional information. Any request for clarification or other correspondence related to the RFP shall be in writing or email, and a response shall be provided within three (3) business days. The City is not bound to accept the proposal with the lowest cost, but may accept the proposal that demonstrates the best ability and qualifications to meet the needs of the City. The City reserves the right to waive any formalities, defects, or irregularities, in any proposal, response, and/or submittal where the acceptance, rejection, or waiving of such is in the best interest of the City. The City reserves the right to disqualify any proposal, before or after opening, upon evidence of collusion, intent to defraud, or any other illegal practice on the part of the Consultant. The method of Contractor Selection has not been Determined at this time.
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