This is a service / maintenance or supply contract in Hayward, California. Contact the soliciting agency for additional information.

City of Hayward invites proposals for On-Call Plan Check, Inspection, and Permit Technician services for the Building Division. The City of Hayward, California (the City) is located in Alameda County and is known as the "Heart of the Bay" because of its central and convenient location to San Francisco, Oakland, and San Jose. It is served by an extensive network of freeways and bus lines and has two BART stations and an Amtrak station. Currently, it is estimated that there are 148,000 residents of the City of Hayward with the City growing by approximately three percent since 2000. Scope of Work Project Overview: The City of Hayward Building Division will accept proposals for services related to Plan Check and Inspection Services in accordance with the general provisions for purchase of work and services. Project Description: The Building Division of the City of Hayward is requesting proposals (RFP) to provide plan check and inspection services upon request, including, but not limited to, review of commercial and residential plans and documents for compliance with the 2022 California Codes as adopted and amended by the City of Hayward, and subsequent code cycle adoptions, such as, the 2025 California Codes to go into effect January 1, 2025. The contract will be for three years subject to annual renewal and encumbering of funds. Project Goals: On-Call Plan Check and Inspection Services Project Deliverables: The project includes the following deliverables: Performance of plan checking and inspection services in a diligent and professional manner in accordance with standard practice for such services. Performance of plan checking and inspection services at the Plan Checker's own office, at project sites, and in the City of Hayward Permit Center as needed. Performing an independent evaluation of the applicant's estimate of the value of the construction project and immediately informing the Building Official if there is a discrepancy between the applicant's estimate and the City's or industry standards and practices. Providing to the City of Hayward a punch list including all plan check comments for each submittal and re-submittal of plans. Interfacing with permits applicants or their representatives to clarify plan check comments as required. Signing all approved plans as the "plans examiner of record" in accordance with standard Building Department practice. Performing services in a prompt and expeditious manner within time frames as follows: a. Large Projects - 20 working days from date of receiving the drawings. b. All Other Projects - 10 working days from date of receiving the drawings. c. Re-checks - 5 working days from date of receiving the drawings. d. Ability to perform expedited plan checks for an additional fee in 1/2 of the standard review timelines noted above. Meeting with City representatives and /or permit applicants or their representatives to review requirements of governing codes for projects in preliminary design or working drawing stages. Performing qualified building, combination and other trade inspections on an as needed, assigned or regular basis on residential, commercial and industrial projects, and perform Permit Center counter work as needed. Entering plan check comments and inspection results into the City's permitting software system The City is governed by a City Council / City Manager form of government. The City Council is made up of six members plus a mayor that serves as the head of the City Council. The City Council appoints a City Manager to oversee the City's 12 departments. Contact Information Any administrative questions regarding bidding procedures should be directed to: Project Contact: Tera Maroney Management Analyst 777 B Street Hayward, CA 94541 Email: tera.maroney@hayward-ca.gov Phone: (510) 583-8520 Procurement Contact: Rita Perez Purchasing Manager 777 B Street Hayward, CA 94541-5114 Email: rita.perez@hayward-ca.gov Phone: (510) 583-4801 Each proposal shall be in accordance with the general provisions for purchase of work and services on file in the office of the DSD, 777 B Street, Hayward, CA 94541-5114. Question Submission Deadline: August 9, 2024, 12:00pm. All communication from prospective proposers regarding this RFP must be submitted electronically. Communication by telephone or in person will not be accepted. This will allow sufficient time for any addenda to be issued by the City to all bidders. Question Response Deadline: August 16, 2024, 5:00pm Review Period of Proposals: August 22, 2024 Recommendation to Council : August 27, 2024 Work Commence: September 3, 2024 The City reserves the right to reject any and all proposals, to contract work with whomever and in whatever manner the City decides, to abandon the work entirely and to waive any informality or non-substantive irregularity as the interest of the City may require and to be the sole judge of selection process. The City also reserves the right to negotiate separately in any manner to serve the best interest of the City. The City retains the right at its sole discretion to select a successful vendor. City's Rights Reserved The City reserves the right to select the proposal which in its sole judgment best meets the needs of the City. The lowest proposed cost will not be the sole criterion for recommending the contract award. The recommended selection of the evaluation committee is final and subject only to review and final approval by the Steering Committee and the City Council. The City reserves the right to reject any or all proposals and to waive technicalities and informalities when such waiver is determined by the City to be in the City's best interest. The City reserves the right to retain all accepted proposals, including proprietary documentation, regardless of which proposal is selected. No proposals will be returned to vendors. The City reserves the right to request any supplementary information it deems necessary to evaluate proposer's experience or qualifications. This may include supplemental financial information, additional interview(s), and/or additional presentation by the proposer. The City reserves the right to reconsider any proposal submitted at any stage of the procurement. It also reserves the right to meet with select proposers at any time to gather additional information. Furthermore, the City reserves the right to delete or add functionality (i.e., modules and components) until the final contract signing. The City reserves the right to cancel, in part or in its entirety, this RFP, including, but not limited to: selection schedule, submittal date, and submittal requirements. If the City cancels or revises this RFP, all proposers will be notified in writing by the City. The City reserves the right to revise the RFP prior to the date that proposals are due. The City will communicate changes through addendum to this RFP. All registered proposers will be notified of revisions to the RFP. The City reserves the right to extend the date by which the proposals are due. The City reserves the right to split the award from this RFP between multiple proposals when such split award is determined to be in the best interests of the City. The City reserves the right, in its sole discretion, to reject any and all proposals and to waive informalities and minor irregularities in any proposals received. Failure to furnish all information requested or to follow the format requested herein may disqualify the proposer, in the sole discretion of the City. False, incomplete, misleading or unresponsive statements in a proposal may also be sufficient cause for a proposal's rejection. This RFP does not commit the City to award a contract. All proposals submitted in response to this RFP become the property of the City and public records, and as such, may be subject to public review. The City shall not be liable for any pre-contractual expenses incurred by prospective vendors or selected contractors, including but not limited to costs incurred in the preparation or submission of proposals. The City shall be held harmless and free from any and all liability, claims, or expenses whatsoever incurred by, or on behalf of, any person or organization responding to this RFP. If the successful proposer defaults, the City may award this RFP to the next best proposal and may recover the loss occasioned by the successful proposer against a surety bond, if any, or by suit against the successful proposer. The City reserves the right to cancel, in part or in its entirety, this RFP including, but not limited to: selection procedures, submittal date, and submittal requirements. If the City cancels or revises the RFP, all interested firms will be notified. All proposals submitted in response to this RFP become the property of the City and public records and, as such, are subject to public review.