This is a service / maintenance or supply contract in Hayward, California. Contact the soliciting agency for additional information.

The Code Enforcement Division, in collaboration with other city departments, is dedicated to managing Hayward's future development. Its primary goal is to ensure the community's economic and environmental health, and most importantly, to maintain a high quality of life for its residents. The division's work is instrumental in supporting the City Council's Priorities, particularly in the development of a safe, clean, and green community. A well-maintained community often experiences a reduction in petty crime, maintains high property values, and attracts further investment. The Code Enforcement Division ensures that all property owners adhere to local, state, and federal laws and ordinances, as well as community standards in maintaining their properties. The City of Hayward's Code Enforcement Division is looking for skilled and qualified contractor(s) with specific training and experience in performing various abatement services. These terms, conditions, and specifications align with those in this Request for Proposals (RFP). For this proposal, the objectives are to: - Perform weed abatement - Secure vacant properties - Remove and properly dispose of rubbish from properties - Perform services within timelines of city staff requests for emergency and non-emergency abatements - Maintain records of work performed and all related correspondence from City staff and provide invoices for services rendered within 48 hours of project completion Project Goals: The goal of this project is to successfully perform various abatement services within timelines of city staff requests for emergency and non-emergency abatements request. Project Deliverables: The project includes the following deliverables: Provide a detailed plan for providing the services as described in RFP The City is governed by a City Council / City Manager form of government. The City Council is made up of six members plus a mayor that serves as the head of the City Council. The City Council appoints a City Manager to oversee the City's 12 departments. Any administrative questions regarding bidding procedures should be directed to: Project Contact: Angelica Ventura Senior Secretary 777 B St Hayward, CA 94541 Email: angelica.ventura@hayward-ca.gov Phone: (510) 583-4159 Procurement Contact: Rita Perez Purchasing Manager 777 B Street Hayward, CA 94541-5114 Email: rita.perez@hayward-ca.gov Phone: (510) 583-4801 Question Response Deadline: September 16, 2024, 5:00pm Review Period of Proposals: September 23, 2024 Contractor Selection Date: September 27, 2024 Question Deadline 09/09/2024 at 12:00 PM PT All communication from prospective proposers regarding this RFP must be submitted electronically. Communication by telephone or in person will not be accepted. Attempts by or on behalf of a prospective or existing vendor to contact or to influence any member of the selection committee, any member of the City Council, or any employee of the City of Hayward with regard to the acceptance of a proposal may lead to elimination of that vendor from further consideration The City reserves the right to reject any and all proposals, to contract work with whomever and in whatever manner the City decides, to abandon the work entirely and to waive any informality or non-substantive irregularity as the interest of the City may require and to be the sole judge of selection process. The City also reserves the right to negotiate separately in any manner to serve the best interest of the City. The City retains the right at its sole discretion to select a successful vendor. City's Rights Reserved The City reserves the right to select the proposal which in its sole judgment best meets the needs of the City. The lowest proposed cost will not be the sole criterion for recommending the contract award. The recommended selection of the evaluation committee is final and subject only to review and final approval by the Steering Committee and the City Council. The City reserves the right to reject any or all proposals and to waive technicalities and informalities when such waiver is determined by the City to be in the City's best interest. The City reserves the right to retain all accepted proposals, including proprietary documentation, regardless of which proposal is selected. No proposals will be returned to vendors. The City reserves the right to request any supplementary information it deems necessary to evaluate proposer's experience or qualifications. This may include supplemental financial information, additional interview(s), and/or additional presentation by the proposer. The City reserves the right to reconsider any proposal submitted at any stage of the procurement. It also reserves the right to meet with select proposers at any time to gather additional information. Furthermore, the City reserves the right to delete or add functionality (i.e., modules and components) until the final contract signing. The City reserves the right to cancel, in part or in its entirety, this RFP, including, but not limited to: selection schedule, submittal date, and submittal requirements. If the City cancels or revises this RFP, all proposers will be notified in writing by the City. The City reserves the right to revise the RFP prior to the date that proposals are due. The City will communicate changes through addendum to this RFP. All registered proposers will be notified of revisions to the RFP. The City reserves the right to extend the date by which the proposals are due. The City reserves the right to split the award from this RFP between multiple proposals when such split award is determined to be in the best interests of the City. The City reserves the right, in its sole discretion, to reject any and all proposals and to waive informalities and minor irregularities in any proposals received. Failure to furnish all information requested or to follow the format requested herein may disqualify the proposer, in the sole discretion of the City. False, incomplete, misleading or unresponsive statements in a proposal may also be sufficient cause for a proposal's rejection. This RFP does not commit the City to award a contract. All proposals submitted in response to this RFP become the property of the City and public records, and as such, may be subject to public review. The City shall not be liable for any pre-contractual expenses incurred by prospective vendors or selected contractors, including but not limited to costs incurred in the preparation or submission of proposals. The City shall be held harmless and free from any and all liability, claims, or expenses whatsoever incurred by, or on behalf of, any person or organization responding to this RFP. If the successful proposer defaults, the City may award this RFP to the next best proposal and may recover the loss occasioned by the successful proposer against a surety bond, if any, or by suit against the successful proposer. The City reserves the right to cancel, in part or in its entirety, this RFP including, but not limited to: selection procedures, submittal date, and submittal requirements. If the City cancels or revises the RFP, all interested firms will be notified. All proposals submitted in response to this RFP become the property of the City and public records and, as such, are subject to public review.