The Navajo Nation Facilities Maintenance Department (here after referred to as FMD) invites interested companies to submit proposals for the HVAC Service Agreement on a multi-year contract. This service shall entail complete quarterly -IVAC service and repairs on a call-out basis at Navajo Nation building locations as identified on Appendix "A". The services will entail diagnostic, filling fluids and replacing parts to keep the units operational and limited to HVAC systems. This contract shall begin October 01, 2024, through September 30, 2026, for a period of three (3) calendar years. Scope of Services:
a. Scope Inclusions:
Services will on time and material basis.
Labor costs and timeframes, including overhead costs covering all applicable licensures and tax requirements. b. HVAC Work:
On call-out basis. Work order will be issued and addressed within 24 hours time period.
Diagnosis problem and repairs.
Replacement of damaged parts, filter, fluid levels, thermostats, electrical lines.
If unit is not repairable, provide a cost estimate of HVAC unit replacement.
Removal of parts, checking/filling fluid levels and PM services.
Inspection of ducting systems, electrical components, thermostats, and filters.
Replacement of new parts after inspection.
Proper disposal pf all debris resulting from service and repairs to an appropriate landfill. This scope outlines the 'comprehensive requirements and consultant shall perform a thorough inspection of the HVAC system during every callout and repair service. All debris shall be the responsibility of the individual contractor to dispose of and all cost shall be incurred by the contractor that are not directly specified or outlined in the scope of work. Each scope of work shall include all applicable Navajo Nation taxes. Complaints and service requirements, including recall work required between scheduled services visits, must be handled within 24 hours after notification and will be at no additional cost to the Navajo Nation. The intent of this request for proposal is to respond and address HVAC system outages and repairs to prevent heating and cooling issues to ensure a safe working environment for all facilities listed under Appendix "A". The FMD is accepting proposals from qualified roofing companies to provide the installation of Metal Pro Panel Roof Replacement in the Navajo Nation. The award of the contract shall be determined by the FMD. Responses to this RFP shall be submitted to the Navajo Nation Facilities Maintenance Department, 3 copies each, at the date and time noted above. All proposals must be clearly marked RFP#24-08-3433SB-- FMD HVAC SERVICE AGREEMENT 2024. No oral, telephonic, emailed, or faxed responses shall be considered. No oral, telephonic, emailed, or faxed corrections, deletions, or additions to any response shall be accepted. The FMD reserves the right to reject any or all responses, and to waive any or all formalities in connection with this request. Any responses received after the above scheduled due date and time shall not be accepted or considered. Questions relating to this request for proposals must be submitted in writing to the following (faxed or emailed questions are acceptable): Navajo Nation Facilities Maintenance Department Post Office Box 528 Fort Defiance, Arizona 86504 Attn.: Marcus C. Tulley Fax: 928-729-4258 Email: marcustulley@navajo-nsn.gov To ensure consistent interpretation of certain items, answers to questions the FMD deems to be in the interest of all will be made available to all other respondents.
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