Site work for a water / sewer project in Springfield, Illinois. Completed plans call for site work for a water / sewer project.

All inquiries after this meeting should not be directed to me, but directed to the Purchasing Agent as noted in the RFP. The deadline for questions is Monday, September 16, 2024 at 12:00 PM. INSTRUCTIONS TO BIDDERS: The City of Springfield Central Purchasing Office and the Office of Budget and Management Vendor Bids Application are the only authorized sources of bidding documents/proposal forms. Bidding documents/proposal forms obtained from any other source may be an incomplete set of documents. Bidders using bidding documents/proposal forms obtained from one of these sources are advised to contact the City of Springfield Central Purchasing staff to provide a contact name, mailing address, phone number and email address to obtain a complete set of bidding documents and to enable receipt of necessary addenda. Reproduction of these documents without the express permission of the City of Springfield is prohibited. Please note that there is an RFP or IFB Booklet associated with this proposal, which is formulated in a PDF format and uploaded as a separate document in the Vendor Bids Application for ease of bidding. Please use the formatted booklet to submit your bid. 1. By downloading this document with intent to bid, Vendors MUST NOTIFY THIS OFFICE with your pertinent information. This is mandatory in case of changes/addendums to this contract and we need to notify you. 2. You must print and submit only Section III of this document (unless otherwise stated). Do not alter, modify or rearrange this booklet in any manner. 3. All bidders must be registered with the City of Springfield at website in order to submit an electronic bid. Proposals MUST be submitted electronically through the Vendor Bids portal save the document, prior to submitting electronically RFP/IFB Opening Date, Contract Number, as well as the Contract Name. For additional instructions regarding electronic bid submittal, contact the City of Springfield Central Purchasing Office at (217) 789-2191 or email: purchasing@springfield.il.us. MANDATORY PRE-BID MEETING ***This section does not apply to UW25-03-08*** A Mandatory Pre-Bid Meeting will be held on at Choose an item. in Meeting Room , located at , Springfield, Illinois. Bidders must send a representative to attend the Pre-Bid meeting in-person. This is your only opportunity to speak directly with staff from the DEPARTMENT(S) regarding the project. A site visit will immediately follow the meeting. Attendees are required to supply their own Personal Protective Gear for any walk-through. A site visit may follow the meeting. Attendees are required to supply their own Personal Protective Gear for any walkthrough. BID SECURITY Bid security in the form of a certified check or cashier's check payable to the City of Springfield, or a satisfactory bid bond, in the amount of Five Percent (5%) of the total bid must be either: 1) scanned, in order to be submitted with the uploaded E-Bid response, or 2) the Original must be submitted to the Central Purchasing Office, City of Springfield, 300 S. 7th Street, Springfield, IL 62701 by bid opening date and time. If scanned with an E-Bid response, the City has the right to request the original bid security at any time and must be produced within 14 business days. BID SECURITY (ELECTRONIC) Bid security in the form of a certified check or cashier's check payable to the City of Springfield, or a satisfactory bid bond, in the amount of Five Percent (5%) of the total bid must be scanned and submitted with the E-Bid response. During the bid review process, the City may require a bidder to submit the original bid security to confirm authenticity. BID SECURITY (NON - ELECTRONIC) Bid security in the form of a certified check or cashier's check payable to the City of Springfield, or a satisfactory bid bond, in the amount of Five Percent (5%) of the total bid must be included in the bid submittal. TERMS AND CONDITIONS The General Terms and Conditions as included in this bid/proposal specification. INSURANCE REQUIREMENT A Certificate of Insurance and policy endorsements are required before the award of the contract. The Certificate of Insurance and policy endorsement must be consistent with the requirements in Section 38 of the City's General Terms and Conditions and Instructions. OR consistent with the requirements in Section 38 of the City Code and Instructions to Bidders except as modified as follows: PERFORMANCE AND PAYMENT BONDS Prior to execution of the contract, the awarded contractor shall be required to obtain Performance and Payment Bonds as per Section 38 of the City Code. QUESTIONS DURING THE BID PROCESS All questions concerning this bid shall be submitted directly in the City of Springfield Vendor Bids Portal at website Opportunities. From the link, choose the bid you wish to submit a question for by clicking on the green button labeled, "submit question." If assistance is needed in accessing the portal, please contact the Purchasing Office at (217) 789-2191. The deadline for questions is Monday, September 16, 2024 at 12:00 p.m. Responses to questions proposed will be answered within seven days, not including weekends or holidays. If required, a written response in the form of an addendum will be issued, bidders must review, sign and acknowledge the addendum and provide it with their proposal(s). No contact with the DEPARTMENT(S) shall be made during the bid/proposal process. Questions asked after the deadline are not guaranteed a response. Mike Johnson, P.E., LEED AP General Superintendent Water Engineering & Distribution (217) 789-2323 ext. 1617 Michael.johnson@cwlp.com Notify the Pre-Bid Meeting Contact a minimum of 2 days (48 hours) in advance if you will be attending the Pre-Bid Meeting.