This is a service / maintenance or supply contract in Greenville, Texas. Contact the soliciting agency for additional information.

It is estimated that 5000 tons of hot mix will be required annually in the operation of the City of Greenville Street Department, hereinafter called the City, during the period of October 1, 2024, through September 30, 2025. Return bids in sufficient time to be received in the Office of the Purchasing Agent on or before the closing date and time shown on the Invitation. Samples of items or descriptive literature, when required, must be submitted within the time specified, and unless otherwise specified, at no expense to the City. They must be identified as to supplier, manufacturer, part number, model number, type, grade, applicable specifications, etc. If not destroyed by testing, samples will be returned at bidder's request and expense. Descriptive literature will be retained by the City as part of the bid document. Bids and modifications of bids (or withdrawals thereof) received at the office designated in the Invitation after the exact hour and date specified for receipt will not be considered unless: (a) they are received before award is made: and (b) they are sent either by registered mail, or by certified mail for which an official dated post office stamp (postmark) on the original Receipt for Certified Mail has been obtained and it is determined by the City that the late receipt was due solely to delay in the mails for which the bidder was not responsible; or (c) if submitted by mail (or by telegraph if authorized) it is determined by the City that the late receipt as due solely to mishandling by the City after receipt at the City offices; provided, that timely receipt at the City offices is established upon examination of an appropriate date or time stamp (if any) of such office, or of other documentary evident of receipt of the post office serving it. However, a modification of a bid which makes the terms of an otherwise successful bid more favorable to the City will be considered at any time it is received and may thereafter be accepted. Award of Contract Award of contract, if it be awarded, will be awarded to that responsible bidder whose bid conforming to the Invitation will be most advantageous to the City of Greenville, Texas, price, and other factors considered. Other factors may include but are not limited to delivery, efficiency, quality of equipment, experience, service records, service facilities, and adaptability of equipment or service to the needs of the City. The City reserves the right to reject any or all bids and to waive informalities and minor irregularities in bids received. The City may accept any item or group of items of any bid, unless the bidder qualifies his bid by specific limitations. Unless otherwise provided in the Schedule, bids may be submitted for any quantities less than those specified, and the City reserves the right to make an award on any item for a quantity less than the quantity offered at the unit prices bid unless the bidder specifies otherwise in his bid. A written award by acceptance on bid or issuance of a purchase order, mailed or otherwise furnished to the successful bidder within the time for acceptance specified in the bid shall be deemed to result in a binding contract without further action by either party. Bids will be accepted, when they will be immediately thereafter opened and read aloud in the City of Greenville Council Chambers. Until the final award the City of Greenville reserves the right to reject any or all bids, to waive technicalities, to readvertise; to proceed otherwise in the best interest of the City. The City Council will consider award of the bid at a regular scheduled meeting at the Municipal Building or as soon thereafter as may be reasonably convenient. In accordance with Uniform Commercial Code 2-205, the bid will be irrevocable from the time and date of the bid opening until the bids are accepted or rejected by City Council.