The City of Lake Worth Beach is accepting bids from qualified and responsible firms for Laboratory Sampling and Analysis Services. Laboratory sampling, testing and analysis are to be performed under the exact parameters as specified in the more detailed scope of work attached and incorporated into this solicitation as Exhibit "A". Question Deadline: Tue Aug 13, 2024 4:00 PM (EDT). Bidders shall notify the Procurement Division promptly of any error, omission, or inconsistency that may be discovered during examination of the Bid Documents and the proposed work site if applicable. Requests from Bidders for interpretation or clarification of the Bid Documents shall be submitted at lakeworthbeachfl.bidsandtenders.net or emailed to the Procurement Division of Financial Services at purchasing1@lakeworthbeachfl.gov and shall arrive. Language for Bid Submissions: English unless specified in the bid document Time is of the essence and any bid received, whether by mail or otherwise shall be rejected by the City. The time of receipt shall be determined by the time clock located in the Financial Services Office. Bids shall be placed in a sealed envelope, marked with the bid number, title, date, and hour bids are scheduled to be received. The City offices have limited access to the public at this time. Courier deliveries SHALL NOT require signature for the receipt. Bidders may deliver bids directly to City Hall during regular business hours 8:00 a.m. to 5:00 p.m. Monday through Friday. If bids are delivered in person, visitors shall ring the bell at the City Hall front entrance and wait for assistance or by contacting Procurement Division at (561) 586 - 1770 in advance. Bidders are responsible for ensuring that their bid is stamped by office personnel by the deadline indicated. All persons or entities responding to the IFB (hereafter "Bidders") are responsible for ensuring that their bid is received by the City at its' designated office address by the deadline indicated in the IFB. The City will in no way be responsible for delays caused by any occurrence. Bids shall not be submitted and will not be accepted in by e-mail, telephone, telegram, facsimile or any other City's address except as notified below. The time of receipt shall be determined by the time clock in Financial Services Department. All bids must be mailed or delivered to: City of Lake Worth Beach, City Hall Financial Services Office - Procurement 7 North Dixie Hwy. 2nd floor Lake Worth Beach, FL 33460 Envelopes Containing Bids Must Be Identified as IFB #24-117 Laboratory Sampling & Analysis Services There will be no pre-bid conference for this project. ACCEPTANCE; REJECTION; CANCELLATION. In accordance with the City's procurement code, this IFB may be cancelled and may or may not be re-bid when determined to be in the best interests of the City. Any or all bids may be accepted or rejected in whole or in part, when determined to be in the best interests of the City. The City also reserves the right to reject the bid of any Bidder who has previously failed in the performance of an award or to deliver contracts of a similar nature on time or who is not in a position to perform properly under this award. The City reserves the right to investigate all bids, references and inspect all facilities of bidders. Any bid received without an authorized signature or after the submittal deadline may be rejected. Any withdrawal or cancellation of this IFB, either before or after selection of a bidder, shall be without liability or obligation on the part of the City or its employees. Any action, selection or failure to select a successful bidder to this Invitation for Bid shall be without any liability or obligation of the part of the City or its employees. The City reserves the right to waive any non-material irregularities and technicalities, except timeliness and signature requirements. If a bid is late or unsigned, the City reserves the right to investigate the matter further and make a determination as to the materiality of the matter. Additionally, bids may be considered irregular and may be rejected if the bid: 1) does not strictly conform to the requirements of this IFB; 2) is incomplete; 3) any Bid Form is altered; 4) contains additions not called for; 5) is conditional; 6) contains prices that are, in the opinion of the City, unbalanced either in excess or below the reasonable cost analysis values; and/or, 7) bids are in excess of the approved budget for the project. The City and successful bidder will be contractually bound only if and when a written contract between the parties is executed by the City. In the event a contract is not executed with the selected bidder, the City reserves the right to select the next lowest, responsive and responsible bidder based on the bid tabulation and to contract with said bidder. The City reserves the right to award multiple contracts if considered to be in the best interest of the City. The successful bidder shall be awarded a contract for an initial period of three (3) years with the possibility of two (2) one (1) year renewals; dependent on annual appropriation of the funds by the City Commission and mutual agreement by the both parties. Unit prices shall remain the same for the initial term.
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