Renovation of a detention facility in Caldwell, Ohio. Conceptual plans call for the renovation of a detention facility.

Administration of Project: Ohio Facilities Construction Commission Project Name NCI - General Renovations Response Deadline 10/11/2024 noon local time Project Location Noble Correction Institution - 15708 McConnelsville Rd. 43724 Project Number DRC-23F074 City / County Caldwell / Noble Project Manager Matt Van Buren Owner Ohio Department of Rehabilitation and Correction Contracting Authority OFCC Delivery Method CM at Risk Prevailing Wages State No. of paper copies requested (stapled, not bound) NA No. of electronic copies requested (PDF) 1 Submit all questions regarding this RFQ in writing to Procurement at procurement@ofcc.ohio.gov with the project number included in the subject line (no phone calls please). Questions will be answered and posted to Opportunities page on the OFCC website on a regular basis until one week before the response deadline. The name of the party submitting a question will not be included on the Q&A document. Project Overview A. Project Description Noble Correctional Institution has been operated since 1996. The facility has total about 500,000 square feet consisting of buildings such as Administration, Inmate Services, Medical, Gym, Multipurpose, and Dormitory. The maintenance crew has been experienced multiple issues related to water at the entrances to the buildings and downspouts backing up and freezing as well as concerns about meeting ADAAG requirements. There is also a need for additional razor wire around the Administration building. A single wall partition with power for the SRT room. NCI will also be adding a number of rooms to an existing chiller (approx. 4,000 sq ft). HVAC to be added to multiple dormitories as the budget allows (each of the 5 dormitories is a two story building with approx. 250 incarcerated persons on each floor. There is currently no A/C or duct chases in the building). Will work with the architect and facilities to determine which dormitories will be priority. The Program of Requirements ("POR") will be shared with the shortlist of CMR's as part of the RFP process. All aspects of the project and related issues will be implemented and operated consistent with the Contracting Authority and/or Owner's policies and procedures. This project will likely require multiple GMP's to complete. B. Scope of Services The selected Construction Manager at Risk ("CM"), as a portion of its required Scope of Services and prior to submitting its proposal, will discuss and clarify with the Contracting Authority and/or Owner, the breakdown of the Agreement detailed cost components, to address the Owner's project requirements and refine the project schedule. Participate in the Encouraging Diversity, Growth & Equity (EDGE) Program as required by statute and the Agreement. As required by the Agreement, and as properly authorized, provide the following categories of services: provide constructability review comments on documents produced by the A/E during the Schematic Design, Design Development, and Construction Document stages; develop and maintain estimates of probable construction cost, value engineering, project schedules, and construction schedules; lead and manage the Subcontractor Prequalification and Bidding process, Construction and Closeout Stage. Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website. The preconstruction and construction services are generally described below. Subcontracts including but not limited to Plumbing, Fire Protection, HVAC, Electrical and AV/Technology will be awarded by the CM to prequalified vendors using a competitive process. The parties will engage in an "open book" pricing method in which all subcontracted work shall be based upon competitive pricing that will be reviewed by the Contracting Authority and/or Owner, the A/E and the CM. The Contracting Authority and/or Owner shall have access to all books, records, documents and other data in the CM's possession related to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the Agreement. Preconstruction Services: The CM will work cooperatively with the Contracting Authority and/or Owner, A/E, and Project Team, and will provide, among other services, schedule development, estimate development, Guaranteed Maximum Price ("GMP") proposal, subcontractor prequalification and bidding, constructability review, permits, budgeting, value engineering, and preconstruction planning throughout the preconstruction stages. When the drawings and specifications are at the stage of completion specified in the Agreement, such partially completed documents (the "Basis Documents") shall be provided to the CM, together with the A/E's detailed listing of any incomplete design elements and the A/E's statement of intended scope with respect to such incomplete elements (the "Design Intent Statement"). Contingent upon the Contracting Authority's approval of the GMP, the parties will enter into an amendment to the Agreement establishing the Contract Sum ("GMP Amendment"). If the proposed Contract Sum exceeds the Project Budget established for construction, then the Contracting Authority may terminate the agreement with the CM and seek proposals from other firms for completion of the Project. Construction Services: The CM shall construct the Project pursuant to the construction documents and in accordance with the schedule requirements. The CM shall hold all subcontracts and shall be fully responsible for the means and methods of construction, project safety, project completion within the schedule agreed upon in the preconstruction phase, compliance with all applicable laws and regulations including monitoring compliance with all EDGE, equal employment, and prevailing wage requirements, and submitting monthly reports of these activities to the Contracting Authority. All subcontracts shall be on the subcontract form prescribed by OAC Section 153:1-03-02. The Contracting Authority reserves the right to approve the CM's selection of subcontractors and any supplemental terms to the form subcontract. For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ: 1. Experience working with Department of Rehabilitation and Correction and/or a controlled perimeter/environment. 2. Experience with phased site work renovations and storm water management/repair. 3. Experience with HVAC system replacement/installation in an occupied building. 4. Experience with adaptation of existing electrical systems and plumbing systems for new service upgrades/additions. 5. Recent cost estimation experience on a similar scope within a secure perimeter. 6. Experience with OAKS CI v2 7. Experience with CM at Risk delivery method with the state of Ohio. C. Funding / Estimated Budget Total Project Cost $8,000,000.00 State Funding $8,000,000.00 Construction Cost $6,300,000.00 D. Anticipated Schedule CM Preconstruction Services Start 02 / 25 Construction Stage Notice to Proceed 07 / 25 Substantial Completion of all Work 05 / 26 CM Services Completed 07 / 26 E. EDGE Participation Goal Percent of the CM's total compensation excluding CM's Contingency* 5.0% *Preconstruction Stage Compensation plus Contract Sum minus CM's Contingency F. Evaluation Criteria for Selection Selection Criteria: The CM will be selected using (i) qualifications-based process during the Request for Qualifications ("RFQ") stage to develop a short list and (ii) best value process during the Request for Proposal stage. The qualificationsbased criteria for the RFQ is included in this announcement. The best value criteria used in evaluating proposals from short listed firms will include such factors that are determined to derive or offer the greatest value to the State and Owner, combining both qualifications and fee. Short List: Each firm responding to this RFQ will be evaluated and selected based on its qualifications and the qualifications and experience of the particular individuals identified as the candidate's proposed team for the Project. After evaluating the responses to this RFQ, the Contracting Authority will select a short list of no fewer than three candidates that it considers to be the most qualified, except if the Contracting Authority determines that fewer than three firms are qualified, it will only select the qualified firms. Request for Proposal: The short-listed firms shall be sent a Request for Proposal ("RFP") that will invite the firms to submit pricing proposals containing their proposed preconstruction stage compensation, construction stage personnel costs, itemized construction stage general conditions costs, construction stage contingency percentage, and construction stage fee percentage. The short-listed candidates will also receive (i) form of Agreement with the Contracting Authority containing the contract terms and conditions, (ii) set of the most recent design documents and (iii) proposed Project schedule. Pre-Proposal Meeting: Prior to submitting a response to the RFP, the short-listed firms will be invited to meet individually with the Contracting Authority and/or Owner. The purpose of the pre-proposal meeting is to permit the short-listed firms an opportunity to ask the Contracting Authority and/or Owner questions in an individual setting to help the firms prepare their responses to the RFP. The Contracting Authority will notify each short-listed firm to schedule individual times for the preproposal meetings. Interview: After submitting responses to the RFP, the short-listed firms will be interviewed by the Contracting Authority and Owner. The purpose of the interview will be to meet the proposed Project team, become familiar with key personnel, and understand the project approach and ability to meet the stated objectives for the Project. Please be prepared to discuss with specificity the firm's capacity to conduct this work in compliance with the timetable, budget and EDGE expectations. The Contracting Authority will notify each short-listed firm to schedule individual times for the interviews. Selection Schedule: Tentative schedule is subject to change. RFP issued to the Short-Listed Firms 10/18/24 Interviews 11/20/24 Selection of CM 12/2/24