Renovation of an educational facility in Waterloo, New York. Completed plans call for the renovation of a educational facility.

All entries must be TYPED OR WRITTEN IN BLACK INK. For any questions, please contact Shaun Merrill at (315) 539-1510 x 5107. The Waterloo Central School District reserves the right to reject any or all bids. Shaun Merrill Business Administrator Waterloo Central School District 109 Washington Street Waterloo, NY 13165 Statement of Purpose: The Waterloo Central School District (hereinafter referred to as "the District") is soliciting bids for the purpose of replacement of Food Service equipment. Bids must follow the outline set forth in this document. Please submit (2) original copies of the completed qualifications and other requirements of the RFP, by hand delivery, regular mail, or courier to the address listed on the cover page. The District must receive the bid by the date indicated in the timeline below. SCOPE OF SERVICES The firm selected will provide equipment and services as specified in the following document: Section 114000 - Food Service Equipment Specifications, replacement of the roll-thru refrigerators in the High School and Middle School kitchens. *The District may also award additional work beyond this scope and project based upon responses to this Request for Bids. GENERAL REQUIREMENTS Instructions to Bidders: The District prohibits employees (or entities in which the employee has a financial interest, or from which the employee receives compensation) from contracting with the District to provide goods or services as an independent contractor. The submission of a bid will indicate that the responder (1) has read the instructions, (2) will abide by the terms and conditions governing this Request for Bid, and (3) understands the requirements for delivery of the services specified. General Instructions: 1. Specifications contained in the Request for Bid are for Food Service Equipment Replacement at the High School. 2. Minimum requirements are specified. The bidder may choose to exceed those minimums. 3. Failure to provide sufficient and required information may result in the bid being rejected by the District as non-responsive and not being considered. Any received after that time will not be opened, and will be returned only upon request by, and at the expense of, the bidder(s). The bidder(s) will assume total responsibility for delivery of their bid on time at the place specified, whether sent by mail or delivered in person. 6. Telephone, facsimile, or telegraphic bids are not acceptable. Unless otherwise specified, submission by email is not permitted. 7. To assist all vendors in obtaining a clear understanding of the requirements of this bid, vendors may present clarifying questions. Questions regarding this bid must be submitted in writing via email to Jon Woods by 3 pm on September 30, 2024. Bidders must also provide in writing one working email address of where the District should direct its response to any questions. Responses to questions will be answered via email to jon@teamfsds.com by October 3, 2024. The District is not responsible for non-working email addresses. District responses will also be shared with other potential proposers if they are known to the District. 8. The Food Service Equipment Contractor is responsible for conducting a full inspection of the new refrigerators prior to the removal of the existing units. This contractor is responsible for resolving any damage caused by shipping or installation. RFP TERMS AND CONDITIONS 1. The issuance of this RFP request constitutes only an invitation to submit a response to the District. If the school District chooses to award the RFP to a selected vendor, the vendor must complete a contract with the District. The form and content of the contract will be determined by the District. 2. This Bid request does not commit the District either to award a contract or to pay any costs incurred in the preparation of a submission. Bidders shall bear all costs associated with submission preparation, submission and attendance at presentation interviews, or any other activity associated with this Bid request or otherwise. 3. All bids and accompanying documentation become the property of the District. The District shall not divulge any information presented to anyone outside the District, unless required by law, without the written approval of the individual or firm. The District reserves the right to use the information and any ideas presented in any submission in response to this RFP request, whether the submission is accepted. Submitted bids may be reviewed and evaluated by any person or outside consultant retained by the District, other than one associated with a competing applicant, as designated by the District. If a vendor 3 believes that any information in its bid constitutes a trade secret and wishes such information not be disclosed if requested by a member of the public pursuant to the State Freedom of Information Law, Article 6 of the Public Officers Law, the vendor shall submit with its bid a letter specifically identifying the page number, line or other appropriate designation, that information which it deems to constitute a trade secret and explain in detail why such information is a trade secret. Failure by a vendor to submit such a letter with its bid identifying trade secrets shall constitute a waiver by the applicant of any rights it may have under Section 89 (Subdivision 5) of the Public Officers Law relating to the protection of trade secrets. 4. The District neither makes nor assumes any contractual obligation by issuing this RFP request, receiving, and evaluating responses, or making preliminary responder selections. Providing a response as provided herein shall neither obligate nor entitle a bidder to enter into a contract with the District. 5. The District reserves the right to determine in its sole and absolute discretion whether any aspect of the vendor's submission satisfactorily meets the criteria established in this RFP request, the right to seek clarification from any Bidder(s), and the right to cancel and or amend, in part or entirely, the RFP request, at any time prior to a written contract. 6. It is understood that any submission received and evaluated by the District will be used as the basis for the cost and terms of a contract between the District and the bidder. In submitting a response, it is understood by the responder that the District reserves the right to accept any submission, to reject any or all submissions and to waive any irregularities or informalities that the District deems is in its best interest. 7. The District is not obligated to respond to any submission nor is it legally bound in any manner whatsoever by the submission of a response. 8. Each response shall be reviewed for completeness and for the technical and administrative requirements of the RFP request. This includes completion of Appendix items A-E. The District has the option of requesting the bidder to submit missing information or provide clarification of those issues deemed incomplete or disqualifying the bid. A bid may be disqualified for lack of response to such a request. 9. RFPs submitted to the District must be valid for a period of at least 90 days from the deadline for receipt of bid responses as defined in the time frame section of this document. 10. The selected vendor's bid will become part of any resulting legal contract, should contracts be awarded. The term of the resultant contract shall commence upon award and shall remain in effect until completion, inspection, and final acceptance of specified project(s) unless terminated, cancelled, or extended as otherwise provided herein. 11. Each bid must include the appropriate corporate officer's approval signature. 12. It is a requirement that bidders indicate specifically in the response any subcontract, alliance, partner, franchise, or other "non-employee" relationship with any resource(s) they will utilize if they are chosen as the selected bid. Note: The District reserves the right to 4 approve or reject any potential sub-contractors to be used in any of the services being proposed. 13. The District reserves the right to introduce additional factors not contained in this RFP request to obtain the most suitable solution. After submitting a bid, each respondent must be prepared to have the operational aspects of their bid reviewed in detail by District representatives. 14. Bids shall be opened publicly at the District's Central Office location, or other duly designated location, on the "received by" date and time indicated on the cover page. The name of each bidder shall be read publicly and recorded. Unless disclosure of final bid pricing constitutes an impairment of negotiations, the proposed bid, cost, or sum of each proposer will be read publicly as well. The content of bids shall not be subject to public inspection until after contract award. After contract award, bids may be reviewed unless they, in total or in part, contain information which is exempt from disclosure pursuant to the Freedom of Information Law (e.g., a trade secret). 15. At any time prior to the specified bid due time and date, a bidder (or designated representative) may withdraw their bid. 16. The District reserves the right to award contracts for individual projects or for any combination of projects deemed to be most advantageous to the District. Notwithstanding any other provision of the RFP, the District expressly reserves the right to: o Waive any immaterial defect or informality; or o Reject any or all bids, or portions thereof; or o Reissue an invitation for bid. 17. The District Board of Education reserves the right to award a contract in the best interest of the District. The Board of Education's decision will be final. Bidders Default - Failure of the Bidder to comply with any of these provisions may be considered reason for rejection of the Bid.