This is a service / maintenance or supply contract in Gainesville, Florida. Contact the soliciting agency for additional information.

UF is seeking proposals for A/V equipment, general A/V installation and related services, to be performed on an as-needed basis both independently and alongside UF staff. Summary The University of Florida ("UF") is seeking proposals for A/V equipment purchase, general A/V installation and related services, to be performed on an as-needed basis both independently and alongside UF staff. The majority of services will be performed on UF's main campus in Gainesville, Florida, but some may also be required at various satellite locations and extension offices throughout the State of Florida. Scope of Work The intent of this ITB is to establish a pool of vendors authorized to provide A/V equipment, installation and related services to UF's campus and other UF facilities throughout the state. The type of work, location, and number of technicians required may vary, and will be specified by UF each time services are ordered. Potential required tasks may include (but are not limited to): Pulling and terminating wires and cables per code. Hanging displays, including TVs, projectors, video walls, and monitors. Installing speakers, including recessed ceiling mounted, pendant, and surfaced mounted. Installing A/V equipment in racks, behind displays, in walls, or in ceilings as required. Reading and adhering to A/V schematics for equipment connectivity. Technicians will be expected to maintain a clear line of communication with UF A/V staff and must be able to lift a minimum of 50lbs independently. Vendors must provide all required PPE for technicians under applicable OSHA standards, including proper protective footwear, reflective vests, and hard hats. Vendors must also provide all basic hand tools and ladders required to perform work. Shipping and delivery information will be provided when quote is requested. This bid consists of two lots and submissions under each lot will be considered independently to arrive at award decision. Award determination for Lot 1 & Lot 2 will be made to one or more suppliers who have lowest responsive quoted prices for future purchases. Lot 1 Discount percentage offered on AV equipment's (Equipment Bid Sheet in Buyer Attachments) with standard manufacturer warranty period and extended warranty (if applicable). Suppliers can bid on one or all manufacturer lines in the Equipment Bid list. Each manufacturer line will be evaluated independently. Shipping instructions for equipment delivery will be provided when requesting for the quote. Lot 2 All-inclusive hourly labor rate for Installation and related services for normal hours and evening and weekend rates should be submitted on the Labor Bid Sheet in the Buyer Attachments. Suppliers for Lot 2 will also have to provide a list of three references (Name, address, phone number and email) for similar work done in the last three years. If only responding to Lot 2 of this solicitation, UF will provide the AV equipment and hardware to be installed as well as any specialized tools that may be required on a job-by-job basis. Term of Agreement The term of this Agreement will be for an initial period of three (3) years, with an option to renew based on satisfactory performance and the written approval of both parties for up to two (2) additional one (1) year periods. Contacts Rejoy Varghese rejoy.varghes@ufl.edu Phone +1 352-294-1165 All Quotes and Invoices should display both the list price and the discount the University of Florida is receiving on all goods and services. The contract number should be noted on all Quotations and Invoices. Suppliers should also indicate on the quote if shipping is included. Price changes will normally only be considered at the end of one Agreement period and the beginning of another. Price increases will be capped at 3% per year. Price change requests shall be in writing, submitted to UF Procurement at least sixty (60) days prior to the end of the current Agreement period, and shall be supported by written evidence of increased costs. The University will not approve unsupported price increases that will merely increase the gross profitability of the Vendor at the expense of the University. Price change requests shall be a factor in the Agreement renewal process. The University shall, in its sole opinion, determine whether the requested price increase or an alternate option is in the best interest of the University. Questions Due: 09/20/2024 11:59 PM ET