This is a service / maintenance or supply contract in Germantown, Tennessee. Contact the soliciting agency for additional information.

Questions Deadline: 10/14/2024, 4pm CST Any matter of this bid package that requires explanation or interpretation must be submitted in writing by the Bidder at least three days (excluding weekends and holidays) prior to the time set for the Bid Opening. Email all questions to the Procurement Department at procurement@germantown-tn.gov . BMA Approval Date: November 11, 2024 All purchases are F.O.B. Germantown, Tennessee per attached specifications. The City reserves the right to accept bids in part or whole, reject any Bid, or to accept a Bid containing variations from these specifications if the Bid so merits. The Board of Mayor and Aldermen is the final authority and shall have the right to reject any single Bid or all Bids submitted and to make awards, as deemed, to be in its best interest. Bids must be submitted on the Bid schedule document that the City issues and it must be signed. The Successful Bidder shall be prohibited from discriminating against any individual due to his race, creed, color, national origin, age or sex. See attached Specifications, Bid Form, Drug and Alcohol Testing Acknowledgment Statement and Affidavit along with Company's Testing Policy, Vendor's Qualifications and Reference Form that must be returned as part of the Bid. Returning the form for disclosure of the Title VI and Title IX information is voluntary. The Standard Germantown Services and/or Products Contract and Required Insurance Certifications are included and will be required from the selected Bidder. During the competitive bid process, Bidders are instructed not to contact the employees of the using departments concerning this Bid Request. The City is interested in contracting with a Contractor for three (3) years with three (3) possible twelve (12) month extensions upon agreement of both parties. The City reserves the rights: to award to the lowest responsive, responsible bidder; to award Multiple contracts and to award the bid/contract that is deemed, to be in the best value (most advantageous to the City) as determined by some or all of the following: o Prices offered o Quality of product/service offered o General reputation and performance capabilities of the bidder o Conformity with specifications herein o Delivery and/or installation schedule o Location and availability of service and/or repair facilities, personnel and parts o Suitability for intended use o Responses to provided references o Payment terms/discounts offered o Demonstrations provided, if required o Ability to meet contract requirements such as warranty provisions, insurance requirements, bonding requirements, etc. The City reserves the right to purchase any and/or all items in this bid off of the current State of Tennessee Statewide or Cooperative Contract, if it is considered by the Procurement Director to be in the best interest of the City. (if required) vendor shall provide a 5% Bid Bond or Cashier's check with submitted bid document. The selected Contractor will provide the Payment and Performance Bonds on the form included with these Specifications. The amount of the Bonds will be the Total Bid Price for a one year term of the Contract. The awarded Contractor will be required to submit a renewed bond at the beginning of each year of the contract.