This is a service / maintenance or supply contract in Wilmington, North Carolina. Contact the soliciting agency for additional information.

Contact Person Chauntrell Burns Telephone: 910-341-7700 ext. 247, Email: cburns@wha.net Tyrone Garrett - Chief Executive Officer BACKGROUND The WHA is a body corporate and politic, and is governed by the U. S. Housing Act of 1937, as amended, and subject to regulations under Title 24 of the Code of Federal Regulations. Chartered in 1938, WHA was the first housing authority in North Carolina. The WHA is an equal opportunity housing organization dedicated to enhancing the quality of life for public housing residents and Housing Choice Voucher clients by providing and/or subsidizing attractive, secure, affordable housing units. In addition, WHA works to ensure its homeownership; economic development and community supportive service programs are designed and administered in a manner which enables clients to achieve a higher level of economic and social self-sufficiency. A seven-member Board of Commissioners appointed by the Mayor of the City of Wilmington, N. C. sets policy for the Authority. HUD's Lead Safe Housing Rule, and its guidelines for the Evaluation and Control of Lead Based Paint Hazards in Housing. Units will either be vacant or occupied. The RFP will be available on the WHA website www.wha.net or can be picked up at our main office located at 1524 S. 16th Street, Wilmington, N.C. 28401 Scope of Services 1. To conduct lead-based paint testing of the public housing units in accordance with 24 CFR 35, HUD's Lead Safe Housing Rule, and its Guidelines for the Evaluation and Control of Lead Based Paint Hazards in Housing. 2. Should lead based paint be detected, conduct a lead-based paint risk assessment. 3. Provide the PHA with a complete inspection and assessment report. 4. Final report may be provided in the form of a PDF. Regulatory standards to be met in providing services 1. HUD Guidelines for the Evaluation and Control of Lead Hazards in Housing 2. Tennessee Health and Safety Code and State Housing law 3. Environmental Protection Agency (EPA) regulations 4. HUD regulations 5. Occupational Safety and Health Administration (OSHA) Regulations 6. Nuclear Regulatory Commission (XRF radiation sources) Proposal Content 2. Submittal must include a proposed contract specifying: a. How the testing will be completed and how many units will be tested b. Availability and proposed turn-around time (timeliness is important; recommended: two weeks from award of contract) c. Base bid for Lead Based Paint testing (Price per bldg./unit) d. Alternative bid for Risk Assessment if unabated/non-encapsulated lead paint is found 2. Submittal must include the following: a. Sample inspection and risk assessment reports. b. Certification and licensing verification documentation. c. Proposed staffing. d. List of similar experiences with comparable housing. e. Proof of Insurance (Errors and Omissions, Liability, Workman's Compensation, Auto). f. Non-Collusive Bidding Certification. This document is attached to the RFP and must be read and signed, acknowledging that the responder has read and understands the document and certifying its content. g. HUD 5369B "Instructions of Offerors Non-Construction" - This document is attached to the RFP and must be read and signed, acknowledging that the responder has read and understands the document. Conditions All proposers must adhere to the following conditions: o All proposals in response to this RFP are to be the sole property of the PHA. Proposers are encouraged not to include in their proposals any information that is proprietary. All materials associated with this procurement process are subject to the terms of state laws defining freedom of information and privacy, and all rules, regulations and interpretations resulting from those laws. The PHA may amend the terms or cancel this RFP any time prior to the execution of a contract for these services if the PHA deems it to be necessary, appropriate or otherwise in the best interests of the PHA. o The Proposer represents and warrants that the proposal is not made in connection with any other Consultant and is in all respects fair and without collusion or fraud. o All responses to the RFP must conform to instructions. Failure to comply with any requirement of this RFP may be considered an appropriate cause for rejection of the response. o The contract document will represent the entire agreement between the Consultant and PHA and will supersede all prior negotiations, representations, or agreements, alleged or made, between the parties. The PHA shall assume no liability for payment of services under the terms of the contract until the successful Consultant is notified that the contract has been accepted and approved. The contract may be amended only by means of a written instrument signed by the PHA and the Consultant. Authority's Reservation of Rights o The WHA reserves the right to reject any or all bids/proposals to waive informalities in the bidding/proposal process, and to terminate the bidding process at any time, if deemed to be in the best interest of the WHA. o The WHA reserves the right to terminate any contract awarded pursuant to this bid/RFP process, at any time for the convenience of the WHA upon five (5) days written notice to the successful bidder/responder. o The WHA reserves the right to determine the days, hours and locations that the successful bidder/responder shall provide the services detailed by this bid/RFP process. o The WHA reserves the right to hold all bids/proposals without award and not permit withdrawal of said bids/proposals for a period of sixty (60) days from the bid opening date. o The WHA reserves the right to negotiate the proposed bid/proposal prices with the three (3) lowest, most responsible bidders/responders. o The WHA reserves the right to issue multiple contracts as a result of this offering. o The WHA reserves the right to reject any bid or proposal that it deems to be non-responsive or the bid/proposal from any bidder/responder deemed to be non-responsible. o The WHA shall have no obligation to compensate any bidder/responder for any cost incurred in responding to this bid/RFP document. All responses should directly address each specific selection criteria under specific headings. Responders must provide one In submitting this proposal, the undersigned agrees: a) That the Owner reserves the right to waive irregularities, to reject proposals and to award the Contract to the most qualified contractor, should it be in the best interest of the Owner to do so; b) That in the event the contractor does not perform the services as stipulated in the contract to the satisfaction of WHA, WHA may cancel the contract at any time by giving at least fifteen (15) days written notice of the intent to cancel the contract; and c) The contractor shall be responsible for the employment, control and conduct of his employees during the course of the contract. All employees/contractors must present themselves in a professional manner and wear a uniform /shirt with the company logo.