Renovation of a conference / convention center in Honolulu, Hawaii. Completed plans call for the renovation of a conference / convention center.

The HCC is seeking bids/quotes for procurement and delivery of a Retractable Seating System. The equipment specifications are provided as below: Design: - - - - - The overall system shall have a seating capacity of 1,000 seats with a maximum of ten (10) tier levels. The system design shall accommodate various configurations to suit multiple event types, such as sports, concerts, and graduation ceremonies. The dimensions of each seating bank shall not exceed 18 feet in width and 13 feet in height, ensuring they can pass through tunnels, docks, and doorways. The closed dimensions of each seating bank, for storage purposes, shall not exceed 4 feet 6 inches in depth. The contractor is responsible for verifying all dimensions during the preliminary phases of the bidding process and before the fabrication and manufacturing phases. The system shall include removable or self-storing guardrails and handrails at the rear, ends, and down aisles. These guardrails and handrails must meet industry standards for concentrated loads and outward force as outlined in ICC-300. Appropriate safety lights for stairways and down-aisles must be included, in compliance with ICC-300. 3 - Power distribution for the motor control and safety lights must adhere to electrical codes. The contractor shall provide a written description of power requirements for both operation and safety lights. - - - - - - - - - The system's live load and sway limits shall comply with ICC-300 standards. The system's live load shall not exceed 350 pounds per square foot. ADA regulations must be considered and applied, where applicable. Row rise, seat spacing, and row spacing shall be determined by the contractor and must be approved by the purchaser prior to manufacturing. These details should align with the purchaser's criteria regarding capacity and configuration. The contractor must provide and install clearly visible seat numbers and row numbers as part of the seating system. These should be durable, easy to read, and resistant to wear. Numbering must be approved by HCC prior to manufacturing. Each seating bank must be capable of being transported using a 5,000-pound capacity forklift, compatible with HCC's current forklift inventory. The materials used for decking, understructure support, and all other components of the system shall be of appropriate strength and durability for the scope of this project and must comply with industry standards ICC-300. The system must include end closure curtains to mask the sides and backs of the system, with sufficient material to cover all configurations. The Contractor agrees to set forth a deadline for HCC regarding design changes or material modifications. Until such time, any redesign or modification shall not impact the cost of the project. After which time, any redesign or modification shall bear a cost at the sole expense of HCC. Quality Assurance: - - - - - The contractor must have a minimum of twenty (20) years of experience in the manufacturing of retractable bleacher seating systems. The retractable seating system shall comply with the ICC-300 and the NFPA 102 Standard for Assembly Seating, Tents and Membrane Structures, and specifically with Chapter 5 Folding and Retractable Seating, except where additional requirements are indicated or imposed by relevant authorities (e.g. AHJ, State of Hawaii, etc.). All welding for the retractable seating system must be performed in a CWS/AWS certified shop and comply with AWS D1.1 structural welding code - steel and AWS D1.3 structural welding code - sheet steel. The manufacturer of the retractable seating system must employ a registered Professional Engineer (PE) with specialization in structural or mechanical engineering. The engineer will certify that the equipment supplied meets or exceeds the design criteria of these specifications. A signed and stamped certification must be provided prior to installation, confirming the system's compliance with all relevant safety, performance, and regulatory standards The contractor is responsible for providing an evaluation report by the ICC Evaluation Service on the manufacturer's proposed system, with the bid. 4 - The contractor is responsible for furnishing a list that clarifies any deviations from these specifications, whether written or implied, with the bid. - Installers must be recognized, trained, and certified by the manufacturer of the retractable bleacher seating system. Delivery, Storage, and Handling: - - - - - - - All deliveries must be coordinated and approved with the HCC in advance, in collaboration with the contractor. The contractor may be required to store products offsite, at their sole expense, in the manufacturer's unopened packaging until the HCC is ready for delivery and installation. All delivery and installation scheduling must accommodate the HCC's events schedule. Any unannounced deliveries of product may be refused, with the contractor bearing the sole cost. The contractor is responsible for any late or damaged products, as specified in the warranty section of this scope of service. Upon delivery of all product items, the contractor, along with a representative of the purchaser, shall verify and confirm that all parts, pieces, and equipment have been received and are in good condition for installation. All packaging and materials utilized in the shipping and handling process that are not required to remain with the system shall be removed from property at the sole responsibility and cost of the contractor. Installation: - - - - - - - - Contractor shall install/construct retractable seating in accordance with the manufacturer's instructions and approved submittal drawings. The installation of the retractable seating shall be subject to the HCC's event schedule. All installation date(s) must be coordinated and approved by the HCC, in collaboration with the contractor. The contractor understands that the retractable seating system must be modular in design, allowing for flexibility in setup and reconfiguration as needed. The system should not require permanent installation or structural modifications to the location, ensuring it can be easily adapted or relocated as necessary. The contractor shall not make any modifications to the building's walls or floors for anchoring, fastening, or securing purposes without explicit consent from the HCC. o If such a need is required for safe operation of the system, the contractor/manufacturer shall make the purchaser aware as part of the contractor's bid. After installation is complete, the contractor is to lubricate, test, and adjust each retracting seating assembly to ensure it operates in compliance with the manufacturer's operation manual. The contractor is to touch up finishes to restore any damaged or soiled surfaces. All bleachers shall be compliant with all current U.S. Federal and State Building, Fire, Safety, and Assembly Seating Codes. 5 - The contractor is responsible for training HCC staff on proper installation and maintenance techniques in accordance with the manufacturer's instructions and warranties. - - The contractor is responsible for removing all waste, packaging materials, and debris generated during the delivery and installation of the seating system. The contractor shall bear all costs associated with site clean-up and ensure the site is left clean and free of any installation-related trash or hazards upon project completion. The contractor is responsible to provide the HCC with (2) hard copies and (1) soft copy of the installation instructions. Warranty: - - - - - - - The warranty period shall begin on the date the initial-installation is completed and approved by HCC and continue for the applicable time period listed below. If there is a defect in the material, the installation of the material by the manufacturer, and/or the workmanship of the product (or component part thereof) that causes product failure within the applicable time period, and this defect is reported to the manufacturer before the warranty expires: o The contractor, at the HCC's discretion, will either repair or replace the defective product (or component part thereof) with a comparable product (or component part thereof), the the satisfaction of the HCC, or provide a refund of the purchase price of the defective product (or component part thereof) prorated over the warranty period. In the event of repair or replacement, the warranty includes labor, materials, and freight for the first (5) five years of the warranty and materials and freight only thereafter. The contractor shall guarantee all work performed under these specifications to be free from defects for a period of five (5) full years. Contractor must include a (5) five-year warranty on the following parts: o Decking Systems, including aisle steps and rails o Electrical: Aisle Lights and Power Systems o Portable and Integral Dolly Systems o End Closure Curtains o Surface Material Finishes: Polymer and Powder Coat o Seating Components Contractor must include a (10) ten-year warranty on the following parts: o Structural Component parts of Understructure o Nuts o Bolts o Axles o Wheels This warranty excludes any parts determined to have been subject to accident, abuse, misuse, or neglect. 6 - The guarantee shall be limited to the fair use of the Retractable Seating System and shall not include acts of vandalism, fire, flood, or other situations that do not fall under the general use requirements of the bleachers. - A yearly inspection service shall be included in the contractor's proposal during the warranty period listed above. The inspection shall align with safety standards required by ICC-300 and NFPA 101 (Life Safety Code). Questions regarding bid proposal November 4, 2024