This is a service / maintenance or supply contract in Dahlonega, Georgia. Contact the soliciting agency for additional information.

This Request for Qualifications (RFQ) seeks to identify potential providers for the Scope of Services for each project/contract listed in Exhibit A. Firms that respond to this RFQ and are determined by the City to be sufficiently qualified may be deemed eligible and invited to offer technical approach and/or possibly present and/or interview for these services. All respondents to this RFQ are subject to instructions communicated in this document and are cautioned to completely review the entire RFQ and follow instructions carefully. The City reserves the right to reject any or all Statements of Qualifications or technical approach, and to waive technicalities and informalities at the discretion of the City. Important- A Restriction Of Communication Is In Effect For This Project From the advertisement date of this solicitation until successful respondents are selected and the award is made official and announced, firms are not allowed to communicate about this solicitation or scope with any staff of the City of Dahlonega including the City Council, except for the submission of questions as instructed in the RFQ, or with the contact designated in RFQ Section VIII.C., or as provided by any existing work agreement(s). For violation of this provision, the City reserves the right to reject the submittal of the offending respondent. Scope of Services Under the terms of the resulting Agreements, the selected consultants will provide Construction Engineering and Inspection (CEI) Services SR 9/SR 60/US 19/Morrison Moore Parkway (From SR 60 Bus. to CR 189/Wimpy Mill Rd) Pedestrian Bridge & Sidewalk Improvements. The anticipated scope of work for the project/contract is included in Exhibit A. Contract Term and Type The contract between the City and the Contractor shall become effective upon signing and shall be completed no later than 90 calendar days beyond the completion of the construction project or later as approved by City staff. The City of Dahlonega reserves the right to terminate the contract at any time if the successful contractor fails to meet the requirements stated in this bid. The contract shall terminate absolutely and without further obligation at such time as appropriate and otherwise unobligated funds are no longer available to satisfy the obligations of the City under this contract. Selection Method A. Method of Communication All general communication of relevant information regarding this solicitation will be made via the Georgia Procurement Registry (GPR) under RFQ-2024-009/GDOT PI 0016629 and the City's website www.dahlonega.gov. All firms are responsible for checking the GPR and City website on a regular basis for updates, clarifications, and announcements. The City reserves the right to communicate via electronic mail with the primary contact listed in the Statements of Qualifications. Other specific communications will be made as indicated in the remainder of this RFQ. B. Phase I - Selection of Finalists Based on the Statements of Qualifications submitted in response to this RFQ, the Selection Committee will review the Experience and Qualifications and Additional Resources and Challenges listed in Section III. Selection Criteria for Phase I. The Selection Committee will discuss the top submittals, and the final rankings of the top submittals will be determined. From the final rankings of the top submittals, the Selection Committee will identify three (3) to five (5) firms which will be shortlisted. C. Finalist Notification for Phase II Firms selected and shortlisted as finalists will receive notification and final instructions from the City of Dahlonega regarding the Phase II - Technical Approach response. D. Phase II - Finalists Response on Technical Approach and Past Performance The City of Dahlonega will request a Technical Approach of the three (3) to five (5) finalist firms for the contract. The City reserves the right to request a presentation/interview on any contract as determined in its best interests; however, this additional requirement shall typically be reserved for the most complex contracts. Each finalist firm shall be notified in writing and informed of the Technical Approach due date. Any additional detailed Technical Approach instructions and requirements, beyond that provided in Section IV. Selection Criteria for Phase II, for the finalists will be provided in the Finalist Notification. All members of the Selection Committee will review the Technical Approach (and will attend the presentation/interview if so chosen). Firms shall not address any questions, prior to the award announcement, to anyone other than the designated contact. E. Final Selection Final selection will be determined by carrying the scores from Phase I forward for each Finalist and by evaluating the Technical Approach and Past Performance criteria for Phase II. The Selection Committee will discuss the Finalist's Phase II Responses and the final rankings will be determined. Negotiations will then be initiated with the top-ranked firm(s) to finalize the terms and conditions of the contract(s), including the fees to be paid. In the event a satisfactory agreement cannot be reached with the highest ranking firm(s), the City will formally terminate the negotiations and possibly enter negotiations with the second highest-ranking firm, and so on in turn until a mutual agreement is established and the City awards a contract. Deadline for submission of written questions and requests for clarification 11/22/2024 12:00 PM Buyer Contact: Brittany Lee blee@dahlonega.gov 706-482-2721