Site work for a water / sewer project in Spring Hill, Tennessee. Conceptual plans call for site work for a water / sewer project.

Purpose of RFQ The City of Spring Hill proposes to obtain a highly qualified, capable firm(s) to act as the Engineer and construction manager/administrator during the planning, design, and construction, and operation of the Water Supply Reservoir, to be located at the Wastewater Treatment Plant (WWTP). The final cost of the project will be determined following the selection of the firm based upon a detailed scope of work and the final cost should not be exceeded. The selected firm's services for the Water Supply Reservoir will include, but are not limited to, assisting with project management, design, civil engineering, development of bid documents (plans and specifications), construction inspection, and programming of the facility/structure which will include items such as estimating and compiling budgets, developing a conceptual design, coordinating additional RFP's and RFQ's for the project, and assisting with various Treasury ARP grant reporting requirements such as quarterly progress reports. The City of Spring Hill will give prime consideration to the firm with significant current experience in the development, design, renovation, and construction, of similar buildings and projects. The City of Spring Hill reserves the right to negotiate with one or more parties. The City of Spring Hill is not obligated to enter into any contract(s) with firm(s) based on terms or conditions. Location The City of Spring Hill is planning to construct a Water Supply Reservoir on city owned property located at the end of Derry berry Lane and adjacent to I-65. The parcel number is 060 044 02704, and the site is shown in attached exhibits to this RFQ. The City of Spring Hill intends to competitively bid the construction of the project and award it to qualified general contractors who will perform the work according to final plans and specifications proposed by the qualified firm chosen pursuant to this RFQ. Refer to Exhibit B for the projected site plan. Scope of Work The City of Spring Hill is interested in obtaining the services of an engineering firm to assist in the design and programming of the facility/structure including such items as: Estimating and compiling budgets Conceptual design/layout for approval prior to final design Full civil design Design development documents as described in Exhibit A Assisting with various Treasury ARP grant reporting requirements Project management (to include construction management and inspection) Additional scope of work items for this specialized project include: Geotechnical study and design Hydraulic Modeling Boundary and Topographic Survey Archeological Study - Phase 1 Threatened and Endangered Species Assessment Wetland/stream delineation and reports Phase 1 ESA Safe Dam/Breach Analysis Liner System Analysis and Alternatives Report Preparation of Easement and Access documents Emergency Action Plan Wetland/Stream Impact Permitting General Permitting Grant Administration per ARP guidelines Contracting The selected Engineering firm will be required to perform the engineering services to be specified more fully in a contractual agreement. The contractual agreement will provide for payment for phases of work completed with options to proceed through all phases or to discontinue work as circumstances may dictate and/or as directed by the City. The City of Spring Hill anticipates a contract which will include items noted above; however, the City of Spring Hill reserves the right to include additional project elements in the initial or subsequent professional services agreements as the City of Spring Hill may (in its sole discretion) deem appropriate to develop a comprehensive services contract for the referenced project. The City of Spring Hill will not use the standard AIA contract documents to secure the professional services herein described. The Engineering firm will be required to retain and be responsible for all engineering disciplines including but not limited to field surveying, civil, mechanical, electrical, plumbing, fire protection, geotechnical, architectural, and structural engineering as appropriate for the complete and comprehensive scope of work negotiated. Project management, civil engineering, construction management/inspection, furniture, fixtures and equipment, and landscape architecture included are included services in this RFQ if applicable. The Engineering firm is also required to identify and select the appropriate sub-consultants; however, the City of Spring Hill reserves the right to approve proposed sub-consultants that will be associated with the Project. Only submittals received by the correct time and date will be recorded. Submittals must be submitted in a sealed envelope with the Request for Qualifications - Water Supply Reservoir and the firm's name and address clearly indicated on the envelope. All submittals must be completed in ink or typewritten and submitted by the time and date above. Proposals shall be limited to a maximum of forty (40) printed pages. Pages shall be no larger than letter size (8 1/2 " by 11") or, if folded to that dimension, twice letter size (11" by 17") each section (defined below) shall be separated by a tabbed divider. Elaborate covers and permanent binders are not required. Question Deadline 11/21/2024 Any question, request for clarification, or request for additional information regarding this RFQ should be submitted via e-mail to dan.allen@springhilltn.org. No oral response by any employee or agent of the City of Spring Hill shall be binding on the City of Spring Hill or shall in any way be considered a commitment by the City of Spring Hill. If a Contractor finds any inconsistency or ambiguity in the RFQ, the Contractor is requested to contact the City of Spring Hill point of contact as previously identified in this document. Access to a digital copy of this RFQ, as well as any additional Addenda issued, may be found electronically. The City of Spring Hill may, at its sole discretion, issue Addenda to this Request for Qualifications containing responses to questions and requests for information, clarifications or revisions of the RFQ, or any other matters that the City of Spring Hill deems appropriate. Addenda will be issued to those to whom the City of Spring Hill sent the original RFQ. Addenda or clarifications will be posted online. City of Spring Hill's Reservation of Rights - The City of Spring Hill may evaluate the Proposals based on the anticipated completion of all or any portions of the Project. The City of Spring Hill reserves the right to reject any and all proposals and re-solicit for new proposals, or to reject any and all proposals and temporarily or permanently abandon the Project. The City of Spring Hill makes no representations, written or oral, that it will enter into any form of agreement with any Respondent to this RFQ for any project and no such representation is intended or should be construed by the issuance of this RFQ City of Spring Hill responses to questions and/or addenda issuance November 26th, 2024 Proposed Shortlist Selection Date December 9th, 2024 Proposed Interviews and Contract Discussions December 12th, 2024 The City of Spring Hill encourages minority and female owned businesses to submit proposals on all Spring Hill projects/proposals. The method of Contractor Selection has not been Determined at this time.