This is a service / maintenance or supply contract in Sugar Land, Texas. Contact the soliciting agency for additional information.

The City of Sugar Land will receive sealed bids for: Parks Landscape Maintenance The enclosed INVITATION TO BID (ITB) and accompanying SPECIFICATIONS and BID SHEET(S) are for your convenience in bidding the enclosed referenced Parks Landscape Maintenance for City of Sugar Land. Summary Description: The City of Sugar Land Parks and Recreation Department manages approximately 1,028 acres of maintained parkland and approximately 1,195 acres of other undeveloped public lands. There are currently 28 developed park sites as well as other park areas still under development. Most of these sites are maintained at a high level of detail while others are simply mowed by tractor. The City's park system is growing and new park land/public acreage may be added in the near future. Parks Division Objective: To cost effectively maintain and operate the parks and open space network in a manner which provides a safe, clean, attractive, and orderly atmosphere and promotes optimum utilization of the park system by the citizens of Sugar Land. Specifications may reference any catalog, brand name or manufacturers' model numbers. It is the intent of the City of Sugar Land to be DESCRIPTIVE - NOT RESTRICTIVE and to establish a desired quality level of merchandise or to meet a pre-established standard of quality. Bidders may offer items of equal quality and the burden of proof of such quality rests with them. IT IS UNDERSTOOD that the City Council of the City of Sugar Land reserves the right to reject any or all bids for any or all products and/or services covered in this invitation to bid and to waive informalities of defects in such bids. Bids shall be signed by a person having the authority to bind the firm in a contract. All bids shall be signed and dated. Bids that are not signed and dated will be rejected. Please note that all the bids must be received at the designated location by the deadline shown. Bids received after the deadline will not be considered for the award of the contract, and shall be considered void and unacceptable. Question Deadline 12/03/2024 at 5:00 PM CT Questions regarding this bid must be received by the City of Sugar Land's Purchasing Office. Questions will not be accepted after this time. Please direct all questions regarding this bid to: City of Sugar Land Purchasing Jason Poscovsky, CPPO, CPPB E-mail: jposcovsky@sugarlandtx.gov. The City of Sugar Land shall provide a Q&A addendum addressing all questions that are received in writing on or before the written question submittal deadline. Questions received from all respondents shall be answered and placed electronically. All changes to the Invitation to Bid will also be posted electronically. Check online daily for updates. Questions Answered and Addendum posted: December 5, 2024, 5:00pm Contact with any personnel of the City other than Jason Poscovsky, regarding this invitation to bid may be ground for elimination from the selection process. The City does not assume responsibility for not receiving questions from the Bidder or the Bidders' receipt of any answers, addenda, or amendments placed online. The Selected Respondent Will Be Required to Enter Into the City of Sugar Land Standard Contract and Provide and Maintain the Minimum Insurance Coverages Required Under the Contract the Contract is Available as an Attachment to This ITB or by Contacting the Individual Listed Above. Bidders should carefully examine all terms, conditions, specifications and related documents. Should a bidder find discrepancies in or omissions from the specifications or related documents, or should there be doubt as to their meaning, the City of Sugar Land Purchasing Office should be notified immediately for clarification prior to submitting the bid. In the event of any conflict between the terms and conditions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, the City of Sugar Land's interpretation shall govern. TO PROVIDE FOR: the annual contract commencing on the latest date executed by both parties and continuing for one year. The term of this Contract shall automatically renew without further documentation or agreement annually for four additional one-year terms under the terms and conditions provided herein, unless written notice of a party's intent not to renew is received by the other party on or before thirty (30) days before the expiration of the then current term. Bids received in the City after the submission deadline will be considered void and unacceptable. City of Sugar Land is not responsible for lateness or non-delivery of mail, carrier, etc. The date/time stamp in the City Secretary's office shall be the official time of receipt. The City Council may choose to reject all bids and not award any contract. BID AWARD The City shall award "all or part" of a contract to the lowest responsive and responsible bidder (s) providing the best value to the City meeting or exceeding the terms, conditions and specifications of the bid. The City has the right to award a contract upon the conditions, terms and specifications contained in a bid submitted to the City for a period of up to ninety (90) days following the date specified for the opening of bids. In determining the lowest responsive and responsible bidder, the City may consider: Whether the bidder has adequate financial resources to comply with the contract awarded; Whether the bidder has a satisfactory record of performance with the City or other entities; Any other factors that could be material to the bidders ability to comply with the contract. Bid Bond The Bidders must submit a Bid Bond with their Bids in the amount of 5% of the total amount of the Bid, inclusive of any Bid alternates, as a guarantee that the Bidder will enter into the Contract and execute the Performance and Payment Bonds as required after the Contract is approved by the City's City Council. Bidders must use the Bid Bond form provided by the City in the Request for Bids. The Surety must be authorized to write surety bonds in the State of Texas. The City will return the Bid Bonds within 15 days after opening the Bids except those of the three lowest responsible Bidders, the Bids of which will be held until the successful Bidder has executed the Contract and provided an executed Performance Bond and Payment Bond. Performance Bond A performance bond in the amount of one hundred (100) percent of the largest total for the bid submitted is required. Payment Bond A payment bond in the amount of one hundred (100) percent of the largest total for the bid submitted is required.