Site work and paving for a mixed-use development in Roxboro, North Carolina. Completed plans call for site work for a road / highway; for paving for a road / highway; sidewalk / parking lot; and sidewalk / parking lot.

1.1. Background and Intent The purpose of this document is to provide general and specific information for use by Contractor in submitting a proposal for construction work in accordance with N.C.G.S. 143-131. We will select a qualified Contractor with whom we will develop a mutually beneficial contractual relationship. The Person County Board of Commissioners shall award the contract based on the County's determination as to which Contractor is the lowest responsible bidder, taking into consideration quality, performance and the time specified in the proposals for the performance of the contract. We reserve the right to reject any or all proposals. You are being asked to submit a proposal in a sealed envelope in accordance with the attached specifications and within the terms and conditions herein set forth. 1.2. Accuracy of RFP and Related Documents The County assumes no responsibility for conclusions or interpretations derived from technical and background information presented in the RFP, or otherwise distributed or made available during the procurement process. In addition, the County will not be bound by or be responsible for any explanation, interpretation or conclusions of this RFP or any documents provided by the County other than those given in writing by the County through the issuance of addenda. In no event may a Contractor rely on any oral statement by the County or its agents, advisors or consultants. 1.3. County Rights and Options The County, at its sole discretion, reserves the following rights: o To supplement, amend, substitute or otherwise modify the RFP at any time; o To cancel this RFP with or without the substitution of another RFP; o To reject any or all proposals produced in response to this RFP; o To take any action affecting this RFP, this RFP process, or the Services or facilities subject to the RFP that would be in the best interests of the county; o To issue additional requests for information, and/or; o To require one or more Contractors to supplement, clarify or provide additional information in order for the County to evaluate the responses submitted. 1.4. Expense of Submittal Preparation The County accepts no liability for the cost and expenses incurred by Contractors in response to this RFP, including preparing requests for clarification. Each Contractor that prepares a Response shall do so at its own expense and with the express understanding that they cannot make any claims whatsoever for reimbursement from the County for the costs and expenses associated with the Response. 1.5. Equal Opportunity The County has an equal opportunity purchasing policy. The County seeks to ensure that all segments of the business community have access to supplying the goods and services needed by County programs. The County affirmatively works to encourage utilization of small and minority business enterprises in our procurement activities. The County provides opportunities for all businesses and does not discriminate against any Contractor regardless of race, color, religion, age, sex, national origin or disability. 1.6. Clarification of Ambiguities Any Contractor believing that there is any ambiguity, inconsistency or error in this RFP shall promptly notify the County as outlined in Section 2.2, in writing of such apparent discrepancy. Failure to notify will constitute a waiver of claim of ambiguity, inconsistency or error 2. DESCRIPTION OF RFP PROCESS This section contains information, which shall govern the procurement process for this project. 2.1 Schedule and Process The following chart shows the schedule of events to prepare your organization's response. The key events and deadlines for this process are as follows, some of which are set forth in more detail in the sections that follow: Construction Schedule to be Determined during contract signing. November 25, 2024 Cut-off for Submitted Questions. Service Providers/Contractor are permitted to submit written questions to the County, but only for purpose of clarifying this RFP. All submissions shall be submitted as outlined in Section 2.2. December 2, 2024 Bid Opening Meeting for Contractors 12noon. (attendance not required) If a Contractor needs to submit changes or addenda, such shall be submitted in writing, signed in original ink by an official representative of the responder, cross-referenced clearly to the relevant bid section, in a sealed envelope, prior to the bid opening. Such changes or addenda shall meet all requirements for the RFP. If the responder chooses to withdraw his RFP response; the withdrawal notice shall be in writing and received prior to the bid opening. No significant interpretation or clarification of the meaning of any part of this RFP will be made orally to any Contractor. A Contractor must request such interpretations or clarification in writing to the County. Requests for information or clarification of this RFP must be made in writing and addressed to (insert contact) at the e-mail address or fax number listed below, with e-mail being the preferred method of communication. Questions should reference the RFP page and topic number. Email : Johnhill@personcountync.gov Please submit your questions by (insert date). Any written responses issued by the County to questions and requests for information will be provided to all Contractor that have requested an RFP. Any and all such interpretations and supplemental instructions will be made in the form of written addenda and shall become a part of this RFP. 2.3. Acceptance and Rejection of Proposals The County reserves the right to: o Reject any or all proposals, for any reason determined by the Person County Board of Commissioners to be in the best interest of the County; o Waive any informality in the proposals; o In the event the lowest responsible bids are in excess of the funds available for the project, the Person County Board of Commissioners may enter into negotiations with the lowest responsible bidder, making reasonable changes in the plans and specifications as may be necessary to bring the contract price within the funds available; o In the event the lowest responsible bid is in excess of the funds available for the project, the County may readvertise the Project, after having made such changes in the plans and specifications as may be necessary to bring the cost of the project within the funds available therefor. The contract for this entire project will be awarded to the Contractor deemed the best overall proposal as determined by the evaluation criteria and process outlined in section 2.5 of this RFP as a lump-sum award. The County reserves the following rights (in addition to those accorded to Person County by policy and statutory laws): The decision of the County shall be final. The waiver of an immaterial defect shall in no way modify the RFP documents or excuse vendors from full compliance with its specifications if the vendor is awarded the contract. 2.4. Preliminary Review of Proposals Proposals which fail to meet the following standards of completeness will be considered "NON-QUALIFIED" and will NOT be reviewed: o Timely submission of the proposal (on or before deadline for submission); o Required number of copies (one (1) original and two (2) copies); o Signed Cover Sheet and Execution of Proposal Documentation; o All designated attachments; o Other requirements provided herein. 1. All work is subject to inspection by the County. Inspections will be held to insure compliance with the contract and applicable local, state and federal laws. The Contractor will, at all reasonable times, provide the County access to all work sites and disposal areas, if applicable. The Contractor will assist the County in preparation of any required documents needed for Planning and Zoning and Inspections Departments as needed, if applicable. 2. Contractor must secure a contract with Person County Government for the project, and Contractor's shall comply all rules, regulations, requirements and safety policies of Person County Government, North Carolina State Law, and Federal Law. 2.5. Evaluation of Proposals All qualified proposals will be reviewed and evaluated. At any time during the review, the County may request additional information from the Contractor. Such information request and Contractor's response must be in writing. Information may be requested from sources other than the submitted proposal to evaluate the Vendor. Evaluation will include, but will not be limited to: o Strength and stability of the Contractor to provide the requested services; o Ability to meet the project timeline; o Overall responsiveness, viability and completeness, as well as the likelihood that, in the County's opinion and at the County's discretion, the bid best meets or exceeds the County's specifications; o Scope of services being proposed; o Information in the executive summary; o Personnel qualifications; o Distinguishing characteristics; o Cost of services; o Any other facts considered relevant by the County; o Experience with similar projects of comparable size and scope. 3. SCOPE OF WORK Construction of the Following Park Amenities: Scope of work for Proposals (the RFP): Installation of Asphalt Pavement to the Main Park Access Road and Two (2) Parking Areas per engineered construction drawings (Attached). Construction Drawings: Thomas and Hutton Construction Documents per Job: J-92283.0000 (attached) 4. RESPONSES 4.1 Response Format The County desires all responses to be identical in format in order to facilitate comparison. While the County's format may represent a departure from the Contractor's preference, the County requests adherence to the format. All Responses are to be in the format described below: A. Cover Letter B. Proposal Summary C. Company Profile D. References E. Budget F. Execution of Proposal G. Other information the Service Provider wishes to communicate to the County All responses shall be on 8 1/2 " 11" format with all standard text no smaller than 11 points. Please provide one (1) original signed response and two (2) hard copies of the response. Proposals must be submitted in a sealed opaque envelope. 4.2 Miscellaneous Items: 4.2.1 Insurance: The selected Contractor shall secure and maintain throughout the duration of the contract the required amounts and specified types of insurance required by Person County. Person County shall be named as additional insured on the Contractor's insurance policy. Insurance policies must be filed with Person County prior to starting any contract work. Required Insurance Elements: 1. Workers Compensation as required by State Law; 2. General Liability - $1,000,000.00 per occurrence; 3. Automobile Liability - $1,000,000.00 per occurrence; and 4. Umbrella - $2,000,000.00 per occurrence. 4.2.2 E-Verify The successful contractor must comply with the requirements of N.C.G.S. Chapter 64, Article 2, which pertains to E-Verify requirements. 4.2.3 BABAA- Build America, Buy America Act This agreement is subject to the BABAA requirements under Title IX of the infrastructure Investment and Jobs Act Pub.L. 177-58. Absent of approved waiver, all iron, steel and manufactured products, and construction materials used in this project must be produced in the United States, as further outlined by the office of Management and Budget's Memorandum M-22-11, Initial Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for infrastructure, April 18, 2022. 5. AWARD OF PROPOSAL Contracts shall be awarded to the Contractor(s) that submits the best overall proposal as determined by the County. Person County Government staff will ultimately forward a formal recommendation of award to the Person County Board of Commissioners who have the final award approval. Any contract resulting from this Request for Proposals shall be awarded to the Contractor(s) that submits the best overall proposal as determined by Person County Government in accordance with N.C.G.S. 143-131. The County may negotiate with any Contractor(s) in order to obtain a final contract that best meets the needs of Person County Government. All proposal information from all bidders set forth in this RFP, become public record upon contract award pursuant to N.C.G.S. 143-131, N.C.G.S. Chapter 132, and other applicable North Carolina laws. It is Person County's policy to advise all bidders as to whom the award was given and at what amount once the contract has been awarded.