This is a service / maintenance or supply contract in Park Ridge, New Jersey. Contact the soliciting agency for additional information.

SCOPE OF WORK The following is a list of the facilities including the required frequency for the routine custodial maintenance to be performed: 1 1. Borough Hall 2. Library 3. Fire Department 4. Train Station 5. Police Department 3 days per week - Tuesday, Thursday and Saturday between 6 AM and 8:30 AM- all areas, offices, hallways and rooms upper and lower level except Lower Level Police Reserve area 1 day per week 3 days per week- Tuesday, Thursday and Saturday between 6 AM and 8:30 AM 1 day per week (First Floor Entranceway, Mezzanine, Stairwells and Second Floor) 1 day per week 3 days per week - Monday, Wednesday and Friday between 8:30 AM and 4:30 PM The contractor shall not be responsible for supplying cleaning supplies and consumable materials (paper towels, toilet paper, etc) but shall provide written requests to the assigned Borough representative to restock the supplies when needed. The Contractor will be responsible for the routine garbage and recycling waste disposal into the designated containers located at the facilities. The contractor shall not be responsible for window cleaning. The following details the required maintenance to be performed in the Borough facilities included in this bid specification. Unless otherwise noted, the work shall be completed in the facilities at the frequency listed above and on the dates required unless requested to be changed by the Borough of Park Ridge. i) Restrooms (1) Toilets, sinks, urinals - clean, sanitize and polish. (2) Dispensers of soap, towels, tissues, napkins - fill, clean, and sanitize. (3) Glass, mirrors, chrome hardware - clean and polish. (4) Floors - Sweep, damp mop, and sanitize. ( 5) Refill all toilet tissue, towel, and soap dispensers as required. (6) Partitions and doors- dust, damp mop, and sanitize. (once per week) (7) Walls by sinks/urinals - damp wipe (once per week) ii) Interior floors other than restrooms (1) Floors (resilient)- sweep and/or vacuum (a) Damp mop once per week (2) Floors (cement, terrazzo, and tile)- sweep (a) Damp mop once per week (3) Rugs and carpets - vacuum. (a) Monthly spot cleaning of carpeted areas I. First Saturday of the month 2. Borough to supply machine and cleaning solution ( 4) Clean and mop stairwells- sweep or vacuum (a) Damp mop once per week iii) Doors, walls, and partitions - once per week (1) Clean entrance glass doors. (2) Clean interior glass. (3) Dust ledges and window sills. iv) Miscellaneous (I) Drinking Fountains - clean, polish and sanitize. (2) Mats - vacuum, pick up, and tum. (3) Desks, tables, and telephones - dust, damp wipe, sanitize. (4) Dust under and around all computers and tenninals. (once per week) (5) Janitor's storage area - clean, organize, restock ( once per week) (6) Clean sinks and counter surrounding sinks in Borough Hall and Library (once per week) (7) Chairs, clocks, and pictures - dust and damp wipe (twice a month) (8) Dust tops of all shelving units (once per month) (9) Light switches, handles, and push plates - clean and polish (twice a month) (1 O)Vents, louvers, fans and blinds - clean and vacuum. ( once a month) Spot (I l)Clean doors, frames and walls (once per month) (12)Dust baseboards (once per month) (13) Clean out refrigerators Borough Hall (community kitchen area and employee kitchen area) monthly (a) Last Friday of the Month v) Jail cells in the Police Station (twice a month, or sooner if directed by the Police Chief or his designee): (1) Toilets, sinks, urinals - clean, sanitize and polish. (2) Dispensers of soap, towels, tissues, napkins - fill, clean, and sanitize. (3) Glass, mirrors, chrome hardware - clean and polish. (4) Floors - Sweep, damp mop, and sanitize. v) Library: (1) The tables & ehairs in the childrens' area are to be cleaned & sanitized once a week. Insnrance: The contractor shall maintain during the life of the contract, insurance policies of the type and with the minimum limits indicated below and in a form satisfactory to the Borough of Park Ridge. The contractor shall provide a certified copy of the policies and/or certificates of insurance satisfactory to the Borough of Park Ridge prior to commencement of work. Workers' Compensation insurance in accordance with laws of the State ofNew Jersey. The contractor shall also have employers liability with limits not less than $500,000/ $500,000/$500,000. Commercial General Liability insurance coverage written on an occurrence basis, and most not be altered by any endorsement limiting coverages. Limits of Liability shall not be less than the following; $2,000,000 General Aggregate $2,000,000 Products/Completed Operations $1,000,000 Personal Injury and Advertising Injury Limit $1,000,000 Each Occurrence Combined Single Limit for Bodily Injury and Property Damage The coverage shall include: Premises/Operations, Independent Contractors, Contractual Liability covering liability assumed under the indemnification provision contained in the Agreement and deleting any third party benefieiary exclusion, Broad Form property damage liability including completed operations, Personal Injury coverage including coverage for liability arising from false arrest, malicious prosecution, willful detention, libel, slander, defamation of character, invasion of privacy and wrongful egress or entry, Products and completed operations. The Borough, their officials, officers, agents and employees shall be named as an additional insured. Comprehensive Automobile Liability insurance covering the use of all owned, non-owned, hired or leased automobiles with limit~ of liability not less than $1,000,000 combined single limit for bodily injury and property damage. Coverage should include uninsured and underinsured motorist at limits no less than minimum statutory limits. The Borough, their officials, officers, agents and employees shall be named as an additional insured. Umbrella Liability insurance policy written on an occurrence basis with a minimum combined single limit of $2,000,000 as "follow form" excess of the Contractor's Employers Liability, Commercial General Liability and Comprehensive Automobile Liability insurance policies required herein. The Borough, their officials, officers, agents and employees shall be named as an additional insured. Additional Requirements as follows: Certified copies of all insurance policies provided above or certificates thereof satisfactory to the Borough of Park Ridge shall be furnished forthwith. These must be received 30 days prior to commencement of work. The Contractor agrees that it will defend, indemnify and save harmless the Borough of Park Ridge, its officers, agents and employees from and all liability, suites, actions, and demands and all damages, costs or fees on account of injuries to persons or prope11y, including accidental death, arising out of or in connections with the work, or by reason of the operations under this agreement. Except as modified by the Borough of Park Ridge in writing, the insurance requirements herein shall also apply to Subcontractors and to the Sub-Subcontractors and the Contractor will be responsible for supervision of the filing of certified copies of the insurance policies and/or insurance certificates prior to any Subcontractor c01mnencing work. All insurance coverage evidenced by the Contractor in accordance with this contract shall be from AM Best rated "A - 8" or better insurance company on the workers' compensation and "Al 0" or better on all other policies. The insurance carrier must be licensed to do business in the State of New Jersey. New Jersey Business Registration Requirements All Bidders must include proof of its own business registration and proofs of business registration of those subcontractors required to be listed in the contractor's submission (i.e., "named subcontractors.") The proof of business registration must be included with the bid proposal. N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowing! y provide goods or perform services for a contractor fulfilling this contract: 1) the contractor shall provide written notice to its subcontractors to submit proof of business registration to the contractor; 2) prior to receipt of final payment from a contracting agency, a contractor must submit to the contracting agency an accurate list of all subcontractors or attest that none was used; 3) during the term of this contract, the contractor and its affiliates shall collect and remit, and shall notify all subcontractors and their affiliates that they must collect and remit to the Director, New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into this State. A contractor, subcontractor or supplier who failsto provide proof of business registration or provides false business registration information shall be liable to a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration not properly provided or maintained under a contract with a contracting agency. Information on the law and its requirements is available by calling ( 609) 292-9292. PAYMENTS FOR SERVICES Payments shall be made upon the approval of vouchers submitted by the successful bidder in accordance with the requirements of the Borough of Park Ridge and subject to the Mayor and Council's customary procedures. The successful bidder must submit one voucher and original invoice on a monthly basis accompanied by a detailed summary of the monthly activities. The contractor acknowledges that all periodic payments require formal approval of the Borough of Park Ridge Mayor and Council at a regularly scheduled public meeting. In the event that a regularly scheduled public meeting does not occur within thirty (30) days from the receipt of a request for payment, the payment shall be approved at the next regularly scheduled public meeting thereafter and payment made during the next payment cycle. CONDITIONS OF WORK: Each bidder must inform himself of the conditions under which the work will be performed. Failure to do the above will not relieve a successful bidder of his obligation to furnish all equipment, material and labor necessary to carry out the provisions of the contract document aud to complete the contemplated work for the considerations set forth in his bid. Vendors can call 201-822-3119, Monday through Friday, 8:30 AM to 4:00 PM to arrange an inspection of the facilities with Borough Administrator Maggie Giandomenico and the areas to be cleaned. All cleaning personnel shall be uniformed and bonded at all times for security reasons. Certificate indicating that the employees assigned to perform this contracted work are bonded shall be provided to the Borough of Park Ridge prior to the commencement of the contract and maintained updated at all times with the Borough of Park Ridge. FACILITY ACCESS: Please contact Borough Administrator Maggie Giandomenico at 201-822-3119 to arrange a tour of the facilities, Monday through Friday, 9 am to 3 pm. CONTRACT PERIOD: 12 Consecutive Months to Commence on or about January 7, 2025.