This is a service / maintenance or supply contract in Clearwater, Florida. Contact the soliciting agency for additional information.

The City of Clearwater is seeking a qualified consultant to assist with the implementation of a Water Reclamation Facility maintenance and repair program. Project Mission The City of Clearwater is dedicated to providing superior services to its customers in order to improve the quality of life for Clearwater residents, businesses and visitors. The City of Clearwater is committed to ensuring that we have a sustainable city through green measures focusing on our economy, environment, and community and is looking for vendors who share that dedication and will help the City meet that goal. Scope of Services The primary objective of this project is to establish a WRF Maintenance and Repair Program designed to streamline and enhance the maintenance and repair processes across all existing WRFs. Originating from the 30-year Master Plan in response to facility consolidation, this program represents an implementation strategy for Clearwater's three WRFs. It aims to improve the efficiency of capital repairs and equipment replacement across these facilities, supporting a smooth transition as the East WRF and Marshall Street WRF consolidate into the Northeast WRF. This program will address future facility modifications, capital repairs, operational and maintenance enhancements, regulatory compliance, and ensure cost-effective and efficient facility operations. Under this contract, the City's maintenance staff will continue to handle preventive and minor corrective maintenance, while the program will focus on major equipment and infrastructure capital repair and replacement. Key tasks for this project include, but are not limited to: Reviewing and updating Operation and Maintenance (O&M) manuals and protocols for WRF equipment and processes. Assisting in the development of a point repair contract for water reclamation facilities. Supporting engineering efforts related to maintenance activities. Designing, permitting, and analyzing the following areas: Pre-treatment (e.g., bar screens, grit removal, equalization) Primary and secondary treatment (e.g., moving belt filters, clarifiers, aeration tanks) Biosolids management (e.g., thickening, digesters, dewatering, disposal) Tertiary treatment (e.g., sand filters) Disinfection and aeration systems (e.g., aerators, blowers, controls) Management of residuals (e.g., grit, screenings, scum) Chemical feed systems Maintenance planning Odor control Facility drainage (e.g., piping, slide gates, valves, tank drains, lift stations) Minimizing sanitary sewer overflows Reuse and plant water applications Instrumentation and control systems Electrical systems (e.g., motor control centers, digital control centers) Generators and Automatic Transfer Switches Additional elements to be identified as necessary Consultants are encouraged to suggest modifications to the specific tasks or overall scope if they offer innovative, advanced, or well-considered approaches not explicitly outlined. Any proposed adjustments should be indicated as optional items in the Consultant's response. Review Responses: December 23, 2024 - January 8, 2025 Presentations (if requested): Week of January 13, 2025 Award recommendation: January 17, 2025 Council Authorization: February 2025 Contract Begins: February 2025 Question Deadline 12/13/2024 at 10:00 AM ET General, Process, or Technical Questions concerning this solicitation shall be submitted through electronically. All answers to inquiries will be posted electronically. It is the responsibility of the bidder to check online for answers to inquiries. The City will open all responses properly and timely submitted and will record the names and other information specified by law and rule. All responses become the property of the City and will not be returned except in the case of a late submission. Respondent names, as read at the bid opening, will be posted online. Once a notice of intent to award is posted or 30 days from day of opening elapses, whichever occurs earlier, proposals are available for inspection by contacting the Procurement Division. No responsibility will attach to the City of Clearwater, its employees or agents for premature opening of a response that is not properly addressed and identified. The City reserves the right to reject any or all responses or any part thereof; to reissue the solicitation; to reject non-responsive or non-responsible responses; to reject unbalanced responses; to reject responses where the terms and/or awards are conditioned upon another event; to reject individual responses for failure to meet any requirement; to award by part or portion, or total; to make multiple awards; to waive minor irregularities, defects, omissions, technicalities or form errors in any response. The City may seek clarification of the response from respondent at any time, and failure to respond is cause for rejection. Submission of a response confers on respondent no right to an award or to a subsequent contract. The City is responsible to make an award that is in the best interest of the City. All decisions on compliance, evaluation, terms and conditions shall be made solely at the City's discretion and made to favor the City. No binding contract will exist between the respondent and the City until the City executes a written contract or purchase order. The initial term is estimated to be from February 2025 through February 2030. If the commencement of performance is delayed because the City does not execute the contract on the start date, the City may adjust the start date, end date and milestones to reflect the delayed execution. The method of Contractor Selection has not been Determined at this time.