This is a service / maintenance or supply contract in Placerville, California. Contact the soliciting agency for additional information.

I. INTRODUCTION El Dorado Irrigation District (District), an irrigation special district organized and existing under the California Irrigation District Law (Water Code 20500, et seq.), hereby gives notice that it is now accepting proposals for surveying professional services for the District's Flume 48 Replacement Project as described in this Request for Proposals (RFP). II. PROPOSAL SUBMISSION Submit your proposal as one (1) PDF formatted file. The email Subject Line should be addressed "Proposal for RFP25- 02 Flume 48 Replacement Project". NOTE: The District's email size limit is 20MB. It is the responsibility of the proposer to assure that the proposal is received prior to the deadline date and time. Proposals received after the submission deadline will not be accepted. EID encourages all proposers to send a test email to the delivery address ContractManagement@eid.org prior to proposal due date to confirm that they have the correct email address. Proposer may withdraw its proposal by written request via email to ContractManagement@eid.org before the Submittal Deadline. After that time, proposer may not withdraw its proposal for a period of ninety (90) days from the Submittal Deadline. Before submitting its proposal, proposer must fully inform itself of the terms, conditions, and specifications of the items or services required. Failure to do so will be at proposer's own risk and it cannot secure relief on the plea of error. Proposer must state prices in units and quote items separately. In cases where it is possible to do so, and beneficial to the District, award(s) may be split to differing proposers for items solicited in multiples of two or more, or that are specified differently, whether or not the District requests individual total proposal price(s) for each item(s). In accordance with 2 C.F.R. 200.321, the District has taken and will take affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible for the good or services. The District will require the prime contractor for the proposal, if subcontractors are to be let, to take the affirmative steps listed in paragraphs (1) through (5) of 2 C.F.R. 200.321. Consultant shall comply with all applicable federal, state, and local laws, rules, and regulations in regard to nondiscrimination in employment because of race, color, ancestry, national origin, religion, sex, marital status, age, medical conditions, disability, or any other reason. Handwritten corrections made to proposal must be legible and initialed. Where there are conflicts between unit prices and extended prices, unit prices will govern. Where there are conflicts between words and figures, words will govern. The District will consider in its award decision, discount payment terms of twenty (20) days or more from receipt of invoice, provided that proposer clearly indicates such discounts in its proposal. Where proposer does not indicate discount payment terms in its proposal, the District will take it to mean that proposer does not offer discount payment terms, and therefore the payment will be considered net 30 days after receipt of invoice. The District's acceptance of proposer's offer shall be limited to the terms herein, including all attachments hereto, unless expressly agreed in writing by the District's authorized representative. Proposals offering terms other than those shown herein may be declared non-responsive and may not be considered. By submission of a signed proposal, proposer consents to be bound by all terms and conditions set forth in the pages of this solicitation and all attachments hereto, including without limitation the Professional Services Agreement sample (and insurance requirements attached thereto) attached to this RFP as Exhibit C. Proposer hereby agrees that the goods or services offered will meet all the requirements of the specifications or scope of services in this solicitation unless deviations from them are clearly indicated in the proposer's response. Proposer may submit an attachment entitled "Exceptions for Specification," which must be signed by proposer's authorized representative. An explanation must be made for each item to which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Proposals failing to comply with this requirement may be considered non-responsive. The District reserves the right not to accept any exceptions to the specifications. Proposals will be held in confidence during the evaluation process until District staff issues Notice of Intent to Award the contract. Thereafter, all proposals will be treated as documents subject to disclosure under the California Public Records Act (Act). If proposer believes any portion of its proposal contains confidential or proprietary information, exempt from public disclosure under the Act, proposer must label each page containing such information as "Confidential". The "Confidential Information" label must be clear and legible. Except as compelled by court process, the District will not release any such documentation claimed to be exempt that is submitted in said manner without prior written notice to the proposer. The terms Successful Proposer, Supplier, Vendor, Bidder, and Contractor may be used interchangeably in this solicitation and shall refer exclusively to the person, company, or corporation with whom the District enters into a contract as a result of this solicitation. All services delivered under this contract must conform to the Safety Orders of the State of California, Division of Industrial Safety. The El Dorado Irrigation District is exempt from Federal Excise Tax per Title 26 of the United States Code, Internal Revenue Service Code 4221. The El Dorado Irrigation District reserves the right to waive informalities or technicalities in proposals. Proposal signer represents that he/she is duly authorized to execute and sign documents on behalf of his/her respective entity. Proposer is responsible for all fees and costs relating to the transportation of goods, performance of services, required registration, licensing, or other related fees. The proposal price must reflect all and any such required costs. Any required licensing and or registration type obligations must be sufficiently completed at the time of delivery so the goods or services can be immediately put to use for their intended purpose. These costs, licensing, or registrations include, but are not limited to, hauling, trucking fees, shipping, transportation, drive-time, vehicle or equipment registration fees, disposal fees, certifications, special taxes. An exception is made only if costs are clearly required to be listed separately, or if specified differently. Any changes to this RFP are invalid unless specifically modified by the District and issued as a separate addendum document. Should there be any question as to changes to the content of this document, the District's copy shall prevail. III. BACKGROUND INFORMATION The District is located in El Dorado County, on the western slope of the Sierra Nevada Mountains. Its contiguous service area covers approximately 220 square miles and 125,000 residents, ranging from El Dorado Hills in the west to Strawberry in the east, and from the South Fork American River in the north to the Cosumnes River in the south. The District also owns and operates Project 184, a FERC-licensed hydroelectric project including high mountain lakes in the vicinity of Lake Tahoe. The District provides treated water, wastewater treatment and disposal, recycled water, and recreation services and operates FERC Hydroelectric Project 184. It is a local public agency, governed by a five-member, elected board of directors with approximately 220 employees. Additional information about the District is available at its website. IV. SCOPE OF WORK The scope of work for the Flume 48 Replacement Project surveying professional services being solicited is found in Exhibit A attached to this RFP. The successful proposal(s) will demonstrate sufficient staff resources, expertise, relevant experience, and lack of disabling professional conflicts to perform the scope of work, along with demonstrated commitment to cost-control and client service that meet the District's needs. V. PUBLIC WORKS LAWS Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of Industrial Relations are deemed included in this RFP and can be found on website. The scope of work includes either surveying, inspection and/or geotechnical work during the preconstruction phases for a planned construction project and therefore qualifies as "public works" under Labor Code 1720. Contractors that work or bid on a "public works" project are considered a public works contractor. Public works contractors are required to: 1) Register with the California Department of Industrial Relations; 2) Pay prevailing wages; 3) Follow apprenticeship requirements; and 4) Maintain and submit certified payroll records to Department of Industrial Relations. For more information, please refer to website. To be qualified for this scope of work, the primary contractor, and any sub-contractor performing surveying, inspection and/or geotechnical work, must be registered with the Department of Industrial Relations. The District will not accept any proposal, nor award any contract or subcontract, without proof of the contractor or subcontractor's current registration with the Department of Industrial Relations. Work performed under this scope of services is subject to compliance monitoring and enforcement by the Department of Industrial Relations. The Contractor or subcontractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit twenty-five dollars ($25) for each worker employed in the execution of the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of California Labor Code. Work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any on week, shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 1/2 times the basic rate of pay. VI. QUESTIONS/ADDENDA Any questions regarding information within this RFP shall be submitted in writing via email to the Project Manager, Ms. Liz Carrington at lcarrington@eid.org. To be considered, questions must be received by the District no later than 3:00 p.m. on Friday, December 27, 2024. The District may, if deemed necessary, respond to such questions by issuance of formal written addenda, interpreting or clarifying the requirements of this RFP. The District may also issue addenda to modify the RFP as deemed advisable by the District. All such addenda shall be part of this RFP and binding upon each proposer. The District may, upon inquiry, direct a proposer's attention to specific provisions of the RFP which cover the subject of the inquiry. However, all supplemental information provided by the District during the RFP process shall not be binding unless communicated by formal written addenda. All addenda will be posted on the District's website. Each proposer is solely responsible for obtaining all addenda posted on the District's website. You are encouraged to sign-up on the District's website.