This is a service / maintenance or supply contract in John Day, Oregon. Contact the soliciting agency for additional information.

The City of John Day (City)is soliciting for an Engineer of Record (City Engineers)to provide engineering services as independent contractors to the City. Services typically conducted by the City Engineers include but are not necessarily limited to the items listed in Article I.D of this RFP. Services may include supervising work produced by City which is subject to ORS 672. Work shall be provided to City on an as-needed basis, and authorized by City task orders, which will be assigned based upon awardees availability, qualifications, specializations, and where appropriate, price. Through the Public Works Department, the City owns and operates utility systems and infrastructure that serve the residents including the water and wastewater system. The Public Works Department also provides operation and maintenance for City Parks, Streets, Stormwater and general City-owned building maintenance. The City owns and operates the following public facilities A. 4 Water wells, 6 storage reservoirs, and distribution system (over 20 miles of pipe) B. Wastewater collection system (over 17 miles of gravity/ 2 miles pressure pipe), 3 lift stations. 375 manholes and multiple cleanouts. C. Wastewater treatment plant. (New plant in progress) D. Storm water collection and disposal system (most routed to John Day river and Canyon Creek. E. Transportation system (14 centerline miles). F. Parks system (3 parks) The following statement of work describes the on-going services that the proposers may be asked to provide to the City of John Day. These services will be assigned on an as-needed basis, via individual task orders in the form attached as Exhibit B to the Contract (attached as Addendum A). The City will compensate Engineers of Record for general engineering services based on standard hourly rates and a fee schedule. During the course of any task order, an Engineer of Record is expected to be available on a daily basis for consultation. Proposers need not be able to provide all listed services, but should identify particular areas of expertise in responsive proposals. The scope of services for the Engineers of Record may include, but is not limited, to the following o Assist with budgeting, planning, and rate analysis. o Review and comment on land use and building applications. o Review preliminary engineering design drawings and design calculations for general conformance with state, county, and city requirements and sound engineering practices. o Present technical information to City Council and Planning Commission, any other City Council board or committee, as needed. o Suggest and comment on engineering related issues, ordinance modifications and public works design standards and construction specification modifications. o Assist with GPS/GIS data gathering and information compilation relating to existing infrastructure o Work with City staff to review or complete federal, state or county permits, applications, or agency notification. o Work with City staff, organizations and funding agencies to help develop competitive and complete grant applications or funding proposals. o Act as the Citys representative with other state, federal or local governmental agencies. o Serve as the City's representative during the review, plan approval, construction management, and project closeout phases of any development or planning project prepared by other engineers and submitted to the City for approval. This includes land development projects such as subdivisions or site-specific developments. o Review final submitted construction plans prepared by other professionals and, after acceptance, stamp and sign the drawings as "Approved for Construction" by the CITY ENGINEER. o Attend pre-application, construction, Planning Commission, City Council or other meetings as requested by the City. o Provide detailed design and construction specifications for successful bidding and construction coordination of city infrastructure improvement and maintenance projects. o Provide procurement documents, conduct solicitations, assist with offer evaluations, and oversee award procedures in conformance with federal, state and local public contracting laws and procedures, as applicable. o Provide project construction observations of public improvements installed as part of private development projects. Verify general conformance with city approved construction plans and specifications. o Provide project management, engineering design, and construction observation for City public works construction projects. o Perform final construction observations and punch lists for completion of private developments and for City of John Day project sites, including review of as-built drawings, testing results, as-built certification, project closeout and initiation of the required construction warranty period. o Perform engineering work pertaining to public records, property acquisitions, condemnations, forfeiture activities, public improvements and improvement districts, public rights of ways, easements, code enforcement, and matters relating to special assessments and public utilities. o Prepare utility master plans and feasibility studies as requested. o Perform additional basic engineering and special services which cannot be fully described at this time, as requested by the City, in a timely and accurate manner. o Perform special projects, as requested by the City. o For special projects,the Engineers of Record shall provide a work order upon written request from the City. The work order shall include a detailed proposal and scope of work, schedule and cost proposal. Special projects may include, but are not limited to: design of City owned public works facilities including streets, water, sewer, stormwater and City owned parks and buildings. The City desires to enter into a professional services agreement with chosen awardee, whether or not the services are specifically outlined in this RFP. It is anticipated that the City of John Day will enter into a three (3) year agreement, which thereafter may be extended upon written consent of both parties for up to two (2) additional three (3) year terms. This contract shall have a maximum amount payable to the Consultant for Engineering Services required under the Contract of $500,000. Any request for payment over $500,000 in the lifetime of this contract shall require written approval of extension of the contract in accordance with OAR 137-048-0300. The agreement requires that awardee will comply with all applicable federal and state laws, rules and regulations. INQUIRIES Questions concerning this RFP should be submitted to: Name: Melissa Bethel Title: City Manager City of John Day 450 E. Main Street John Day, Oregon 97845 Telephone: (541) 575-0028 ex 4224 Email: bethelm@grantcounty-or.gov RESERVATION OF RIGHTS The City reserves the right to: 1) seek clarifications of each proposal; 2) negotiate a final contract that is in the best interest of the City and the public; 3) reject any or all proposals; 4) cancel this RFP at any time if doing so would be in the public interest, as determined by City in its sole discretion; 5) award the contract to any proposer based on the evaluation criteria set forth in this RFP; 6) waive minor informalities contained in any proposal, when, in the City's sole judgment, it is in the City's best interest to do so; and 7) request any additional information City deems reasonably necessary to allow City to evaluate, rank and select the most qualified proposer to perform the services described in this RFP The method of Contractor Selection has not been Determined at this time.