Renovation of a conference / convention center in Anaheim, California. Completed plans call for the renovation of a conference / convention center.

The City of Anaheim, Central Purchasing Office, (hereinafter referred to as City) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for Removal and Replacement of Steps on Escalators 3 & 4, 11 & 12 at the Anaheim Convention Center. The awarded Contract, (hereinafter referred to as Contract) will be between the City and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the model contract terms, conditions and scope of work. General Requirements Legal and Best Practice Requirements Be self-informed, abide by, and comply with all, current and applicable, local, county, state, federal or other legal requirements and best practices at all times. Do not cause, allow to be caused, or permit the continuance of any violation of any legal requirements or best management practices. Be responsible and bear all associated costs should any work be performed in contrary to any laws, ordinances, codes, rules, or regulations. Specifications Conflict 1. All applicable laws, ordinances, codes, and local building codes govern over any drawings, City of Anaheim written specifications, and referred to specifications. 2. Any issued addendums shall govern over its predecessor. 3. Any conflicts between the requirements of the specification, related specifications, addendums, purchase orders, master agreements, or drawings, shall be referred to City for clarification prior to proceeding with any work of the effected equipment or components thereof. 4. City will determine precedence in the event of any conflict or ambiguity. Environmental Requirements 1. Comply with all applicable local, state, federal regulations and requirements. 2. Transport, store, apply, dispose of all hazardous materials as required by law. 3. Supply, if necessary, a trash container, for non-hazardous materials only. 4. Remove from the work site and properly dispose of all spent materials, hazardous materials, debris, and the like on a daily basis. Do NOT accumulate waste materials unless CR otherwise allows. 5. Do not reuse any removed materials unless CR so authorizes. 6. Provide dust control measures when dust is expected to be generated. 7. Coordinate with CR regarding special consideration as permits may be required. Damages 1. Protect materials, products, and facilities against damage at all times. 2. Make repairs, at Contractor's sole expense, for Contractor-attributed damages within 5 calendar days. Contractor's failure to make repairs within time allowance may cause City to make repairs and chargeback Contractor or deduct from invoices due plus administrative costs. Safety and Protection 1. Note it is Contractor's responsibility to be fully self-informed regarding all legal and industry standard requirements regarding all applicable safety requirements. 2. Report, immediately, all safety concerns, incidents, or accidents to the CR. 3. Exercise all necessary and reasonable precautions regarding safety of persons and property in performance of the contract requirements and while on site. 4. Ensure an adequate number of workers are onsite to ensure adequate safety. 5. Provide all necessary signage, barricades, safety tapes, cones, plates, etc. 6. Maintain clear access to all entries and exits. 7. Provide a 24/7 call number for emergencies. Security 1. Provide temporary security measures for the work site, to secure all equipment and materials and discourage theft, vandalism, and unauthorized entry by public. 2. Do not admit any person into the work area who is not an employee of City, Contractor, or subcontractor. Install temporary perimeter. Safety barricades are sufficient. 3. Wear identification at all times, which shall be furnished by Contractor. Delivering, Staging, Removing of Materials and Equipment 1. Deliver and store materials or equipment as CR directs. 2. Provide a secured container/area for any staged materials or equipment at Contractor's sole expense; Contractor is responsible for any loss thereof. 3. Remove materials, tools, and equipment immediately after completion of project. General Equipment, Product, Materials Specifications 1. Ensure that all equipment, materials, supplies, and consumables meet or better all applicable manufacturer's published specifications and industry standards corresponding to required work. 2. Use only brand new, factory-sealed products unless CR authorizes otherwise. Quality Assurance 1. Perform all work according to all current applicable codes, manufacturer's specifications, industry-standards, and to the highest quality commensurate with required work. 2. Ensure that all work is done only by experienced and professional personnel. 3. Ensure that all work properly and neatly fits the adjacent existing materials. Closeout Procedures 1. Notify CR, in writing, that work has been inspected, is in compliance with Specifications, and ready for CR's review. 2. Note that CR alone will determine project completion status. Unsatisfactory Work 1. City will NOT pay for any unsatisfactory work. 2. City may utilize alternate sources to correct any Contractor-attributed deficiency that Contractor fails to correct within 5 calendar days of notice and City will deduct from Contractor's payment the total cost including City overhead costs. Payments See sample Model Contract Attachment B for additional detail. Note that payments will NOT be made for any unsatisfactory work until corrected. Note City may exercise the following measures should Contractor fail to correct any deficiencies within 5 calendar days of notification, or as directed by CR. Deduct amount from Contractor's payment needed to correct deficiencies. Utilize City forces or an alternate source, to correct the deficiency and deduct from Contractor's payment the total cost, including City overhead. Warranty Contractor shall warrant their work for a minimum period of one year from completion of the project. Furnish all warrantees, product information, and any applicable as-built drawings to CR after job has been completed. Perform all in-warranty work, at no cost to City, within 7 calendar days for routine requirements or within 3 calendar days of emergency after written notification from CR. Vendor must handle all warranty related issues. Perform all work according to all applicable industry-standards and to the highest quality commensurate with the required work. Protect materials, products, and facilities against damage at all times. Rejections and Pickups Note that City reserves the right to reject items that fail to comply with Specifications, are damaged, or are in excess of ordered quantities. Vendor shall pick up items to be returned to vendor within five business days of notification and process credit for return items within ten business days of receipt. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the model contract and any solicitation attachments and/or exhibits. Electronic Bids cannot be viewed by City until after the IFB deadline. If you encounter any problems with your registration, system, bid submission, or other system issues please contact online support staff via the live chat option or via email at procurement-support@opengov.com. Question Deadline 02/21/2025 at 2:00 PM PT All questions regarding this IFB must be submitted electronically. Bidders are not to contact other City personnel with any questions or clarifications concerning this Invitation for Bid (IFB). City will provide all official communication concerning this IFB. Any City response relevant to this IFB other than through or approved by City is unauthorized and will be considered invalid. If clarification or interpretation of this solicitation is considered necessary by City, a written addendum shall be issued and the information will be posted electronically. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the City. All addenda will be submitted and posted electronically. It is the responsibility of each Bidder to periodically check online to ensure that they have received and reviewed any and all addenda to this solicitation. The City will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information. AWARD Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of City notification, unless otherwise specified in the solicitation: Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model Contract, Article O-Insurance W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor's Legal Business Name(s). Out of State Vendors may be required to submit a 587/590 Form. Acceptance/Rejection/Award Bids submitted in response to this IFB may become subject to public disclosure under the California Public Records Act, and other applicable law. The City shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the City. The lowest responsive, responsible Bidder will be recommended for contract award. Bids will be reviewed by the City for responsiveness to all requirements. The City has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid. Please take notice, non-acceptance of the City terms and conditions, incorporated in model contract, may deem a bid non-responsive. City may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder's ability to meet the requirements and perform the services specified in this solicitation; Bidder's references and past performance; and Bidder's acceptance of City terms and conditions. In addition, City reserves the right to verify and validate any information prior to Contract Award and during the entire term of the Contract. By submitting a response to this solicitation, Bidders agree to accept the decision of the City as final. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation's code as specified in this solicitation. The City reserves the right to: Waive, at its discretion, any irregularity or informality, which City deems correctable or otherwise not warranting rejection of the bid. City reserves the right, at its sole discretion, to make multiple awards to Bidders for services requested in this solicitation. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the City may require. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the City. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation. Award its total requirements to one Bidder or to apportion those requirements among two or more Bidders as the City may deem to be in its best interests; therefore, bids must be provided for each item separately; "all-or-none" bids will not be accepted unless in the best interest of the City.