Renovation of a mixed-use development in Cedar Springs, Michigan. Completed plans call for the renovation of a educational facility.

**As of April 24, 2025, the project was awarded to People Driven Technology but the awarded amount is not available.** Buyer Name Matti Sullivan Buyer Email matti.sullivan@csredhawks.org Buyer Phone 616-696-1204 Cedar Springs Public Schools ("District") will accept sealed bids for: CSPS District Security Cameras soliciting equipment as described in the attached specifications. Timeline 3/10/25 Recommendation made to CSPS Board of Education 6/9/25 Project Implementation 8/8/25 Completion Date The Board of Education reserves the right to accept or reject any or all bids in whole or in part, to waive any informality or irregularity in the bid or in the bid process, or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder. All prices quoted are to be F.O.B., Cedar Springs, Michigan. All purchases and sales to the school district are exempt from all taxes, including state and federal taxes. Exemption certificates for the school district will be furnished upon request. The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board, or the superintendent of the school district. The bid shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board shall not accept a bid that does not include these sworn and notarized disclosure statements. Bids are to be submitted on the Bid Proposal Forms included in this invitation to bid, signed by the bidder, in a sealed envelope clearly marked. Two (2) copies of the Bid Proposal Form should be addressed to the attention of: Cedar Springs Public Schools Attn: Technology Department CSPS District Security Cameras 204 E. Muskegon St. Cedar Springs, MI 49319 One (1) copy of the bid form should be retained for your files. Questions regarding the bid process should be directed to Matti Sullivan, Chief Financial Officer, in writing via email at matti.sullivan@csredhawks.org. Questions regarding RFP specifications should be directed to Collin Gabriel, IT Manager, in writing via email at collin.gabriel@csredhawks.org or by phone at 616-696-1204 x 1202. CONDITIONS: 1. Bids are being solicited as outlined below. 2. Proposals must be made in full conformity with all conditions set forth in the specifications. 3. The Board of Education reserves the right to accept or reject any or all bids in whole or in part, to waive any informality or irregularity in the bid or in the bid process, or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder. 4. Bidders must respond to all sections in this bid to be considered. 5. Any bidder may withdraw its bid at any time prior to the scheduled time for opening of bids. All proposals submitted shall remain firm for a period of sixty (60) days. 6. Bid opening will be held in person shortly following the bid deadline. Results will be sent electronically to all parties who submit a bid. SELECTION OF BIDDER: 1. The School District will inform all bidders in writing if they were successful or not in being awarded the project. 2. Upon completing the bid process the school district will adhere to board policy 6460 "Vendor Relations;" which states "All sales persons, regardless of product, shall clear with the Superintendent's Office before contacting any teachers, students, or other personnel of the School District." PAYMENTS: A purchase order for School District purchases and repairs and will be issued by the District to the successful bidder. The successful bidder will invoice the District for amounts due as outlined in the approved bid. The Board of Education reserves the right to accept or reject any or all bids in whole or in part, to waive any informality or irregularity in the bid or in the bid process, or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder. Project Scope This project includes the installation of new Avigilon cameras at the following locations: o Cedar Trails Elementary School (Interior): Full coverage of all hallways, interior views of all numbered exits, full coverage of all large spaces, including but not limited to Media Center, Gym, Multipurpose Room, Cafeteria, and public areas of the main office. Maps of Cedar Trails will be included as an appendix. o Cedar View Elementary School (Interior): Full coverage of all hallways, interior views of all numbered exits, full coverage of all large spaces, including but not limited to Media Center, Gym, Multipurpose Room, Cafeteria, and public areas of the main office. Maps of Cedar View will be included as an appendix. o High School (New Weight Room/Cheer Gym): This is a new construction area. Conduit is run to pre-planned camera locations. Vendors will select appropriate camera models for these locations and may propose additional locations for improved coverage. Blueprints for this area will be included as an appendix. o High School (H Wing): Full coverage of the two-story stairwell and both upstairs and downstairs hallways Blueprints for this area will be included as an appendix. o High School (Exterior): Full coverage of all exterior areas of the building, including the ticket booth to the football stadium. Vendors may propose replacing/upgrading existing cameras. A map showing approximate current camera coverage will be included as an appendix. o High School (Main Office): Interior camera coverage of public areas within the main office. o Maintenance Building/Transportation & FFA Barn: Camera coverage of the exterior of these buildings including a focus on the road between them. Vendors will propose camera models and locations for optimal coverage, all 3 structures have a network rack. A map of this area will be included as an appendix. The Maintenance and Transportation building are marked as building 6 and the FFA Barn as Building 9. The selected vendor will also be required to conduct a district-wide walk-through to identify potential additional camera locations. Requirements o Existing System Compatibility: The proposed solution must be compatible with our current Avigilon ACC version 7 system. o Server Specifications: o Avigilon Server NVR6 Premium Rack-mounted server o Sufficient storage capacity for 24/7 recording of all cameras for a minimum of 30 days. o Support for analytics processing as per manufacturer specifications. o Redundant power supplies (preferred). o Licensing: All necessary Avigilon camera and server licenses must be included in the proposal. o Installation: o All work must be performed during the summer break. Any work extending beyond this period must be conducted after school hours or in a way that does not interfere with students. o Cabling: o Purple Cat 6 cabling (shielded or plenum-rated as appropriate). o Vendor to provide all cabling from the camera to the network switch. o Approximate IT closet locations will be indicated on building diagrams. o Network Switches: The district will provide the network switching infrastructure. Placeholder: Specifications of switches, including PoE+, bandwidth, and port availability, will be provided. o Walk-Through: The selected vendor will conduct a district-wide walk-through after contract award and before equipment ordering to review coverage and finalize the camera placement plan. o Camera Quantity Adjustment: The district reserves the right to increase or decrease the number of cameras by up to 30% without changing the per-unit pricing. Unit pricing for each camera model must be provided. o Warranty: All equipment must be new and include a standard manufacturer's warranty. o Acceptance Testing: The system will be considered accepted when all cameras are installed, correctly aimed, properly weather-sealed (external cameras) and recording to the server as expected.