Site work for a playground / park / athletic field in Mobile, Alabama. Completed plans call for site work for a playground / park / athletic field.

A pre-quote conference shall be held on March 27, 2025 at 3:00 pm, in the Architectural Engineering Department Conference room No.558, Government Plaza, 5h Floor, South Administrative tower. A representative of the Quoter is encouraged to be present at the meeting. However, if no representative can be present in person, the Quoter shall contact the Project Manager at 251-508-7752, at least 24 hours prior to the meeting, in order to coordinate attendance of the meeting by conference call. Quotes shall visit the sites prior to submitting a Quote and include all costs associated with the project in their Quotes. This project is Tax Exempt. Disadvantaged Business Enterprise participation may be required. A Directory of DBE Vendors can be found at the website. It is the responsibility of the BIDDER to check for, download and to include with their BID RESPONSE any and all ADDENDUMS that are issued for a specific BID issued by the City of Mobile. Failure to download and include ADDENDUM(s) in your BID RESPONSE may cause your bid to be rejected. This is a sealed bid. Any responses faxed or e-mailed will be rejected. This is a sealed bid. All responses must be submitted in a sealed envelope with the bid number on the outside of the envelope with the bid opening date. Any response that arrives improperly marked or with no bid number and opening date on the outside of the delivery or express package and opened in error will be rejected and not considered. It is the responsibility of the bidder to insure that their bid response is delivered to and received in the at the location or address specifically directed in the specification by the date and time prescribed. The City of Mobile will receive quotes for the following Project: Project Name: McCants-Chavers Park - Splashpad Re-Coating Project Location: 7251 13th Street, Mobile, Alabama 36608 Project Number: PR-033-25A Project Name: Tricentennial Park - Splashpad Re-Coating Project Location: 2121 Bragg Avenue, Mobile, Alabama 36617 Project Number: PR-033-25B Project Name: Sullivan Park - Splashpad Re-Coating Project Location: 351 N Catherine, Mobile, Alabama 36603 Project Number: PR-033-25C Project Name: James M. Seals, Jr. Park - Splashpad Re-Coating Project Location: 540 Texas Street, Mobile, Alabama 36603 Project Number: PR-033-25D Summary of Work: Contractor to include all furnishing of all labor, materials, tools and equipment necessary: 1. Surface Preparation: a. Remove existing painted texture from the splash pad surface. b. Thoroughly clean the surface, removing dirt, stones, and other debris. c. Softwash perimeter concrete that does not receive paint. 2. Inspection & Repairs: a. Inspect the concrete deck for any cracks or surface damage. b. Apply a polyurethane-based, non-sag elastomeric sealant to fill cracks flush with the surface. 3. New Coating Application a. Install a new textured deck coating over the existing concrete surface. b. Apply fresh paint, per specification, Section 321814 Textured Deck Coating, attached, to complete the refinishing process. 4. Splashpads locations include: a. McCants-Chaver Park - existing splashpad, see attached drawing G-1. Painting patterns shall follow the existing layout as indicated on the existing plan. Two colors are required, submit color samples from the standard color chart for Owner to select. b. Tricentennial Park - existing splashpad, see attached drawing G-2. Painting patterns shall follow the existing layout as indicated on the existing plan. Three colors are required, submit color samples from standard color chart for Owner to select. c. Sullivan Park - existing splashpad, see attached drawing G-3. Painting patterns shall follow the existing layout as indicated on the existing plan. Three colors are required, submit color samples from standard color chart for Owner to select. Replace the existing bollard activator with new bollard activator, see attached data sheet. A new ac/dc adapter that will have to be made by Rain Drop, basis of design. Contractor shall provide all material required to make connection and bollard fully operable to activate the splashpad. d. James M. Seals, Jr. Park - existing splashpad, see attached drawing G2. Painting patterns shall follow the existing layout as indicated on the existing plan. Four colors are required, submit color samples from standard color chart for Owner to select. Pre-Quote Meeting: Thursday, February 27, 2025 at 3:00 PM. Examination of Documents: Before submitting a Quote, Contractors shall carefully examine this RFQ (including attachments), visit the site, inform themselves as to existing conditions and limitations, and include in the Quote a sum to cover the cost of all items included in the RFQ and as necessary to perform the work. The submission of a Quote will be considered as conclusive evidence that the Contractor has made such examination. Pre-Quote meeting shall be held on Thursday, February 27 at 3:00 P.M., meet at the Architectural Engineering Department, 205 Government Street, South Tower, 5th Floor. Mobile, Alabama 36602. Contractors are recommended to have a representative present and sign-in in. Contractors shall view and verify all existing conditions at their own convenience. No site visits are scheduled, but may be arranged with the Project Manager upon request. All Requests for Information (RFI's) and requests for substitutions shall be submitted in writing to the Project Manager no later than 3:00 PM, two (2) business days prior to the Quote submittal date. Responses shall be in the form of a written Addendum issued to City of Mobile bid website. Receipt of all addenda shall be acknowledged by the contractor on the Quote form. Failure to acknowledge Addenda may result in disqualification of the Quote. Quoters shall NOT include sales in their quote. Submit Form C-3A, Accounting of Sales Tax, with Quote. Contractors may use on-site utilities and facilities, such as power, water, staff restrooms and designated parking areas if available. Lock and secure vehicles and tools while working at the park. Contractor shall have access to the work site, as approved by the Owner, between 7:00am - 6:00pm Monday through Friday. Additional access may be coordinated with the Owner representatives in advance. Limit use of premises to allow for Owner access and use of facility. The facility will remain in use during the construction period, the area must be clear of tools, debris and materials at all times to ensure the safety of park users. Debris shall be removed and disposed of daily. Obey all City and Park regulations. A. In order to coordinate the Contractor's work schedule with the Owner, within five (5) calendar days of receiving , the Apparent Low Quoter shall meet with the Owner to discuss scope and Owner scheduling and priorities. The Apparent Low Quoter shall then provide a proposed schedule within five (5) calendar days of the initial meeting for Owner review and approval. B. It is unlikely that the Contractor will be allowed additional construction days due to inclement conditions ("rain days"), because of the critical completion date of the project. However, the Contractor may submit such requests, but only as such are appropriately documented and are in excess of the NOAA/National Weather Service average (previous 5 years) for the given month. A "rain day" is defined as more than a "trace" (0.10") of rain falling within a given 24 hour period. Contractor is to submit requested rain days each week. Do not wait for the end of the project to submit rain days. Include in the Total Base Quote a stipulated allowance(s) as indicated on the Quote Form for the use upon Owner's instruction. Upon Contractor inspection and Owner approval, any additional work that may be required, but not covered in the original Scope of Work (Base Scope Quote), shall be added to the scope and cost charged against the Contingency Allowance. Contractor's cost for products, delivery, installation labor, insurance, payroll, bonding, equipment rental and overhead and profit will be included in the Allowances. Contractor's markups on allowances are limited to 10% for subcontractor's work and 15% for his own forces. Use of Contingency Allowance(s) shall be approved in writing by the Owner before any materials are ordered or work performed. Upon completion of the Work, any unused portion of the Allowances shall be credited back to the City of Mobile in the form of a Change Order. Quotes (stipulated sum): Quotes in amounts less than $50,000 may be submitted in person, faxed, e-mailed or mailed to emma.dean@cityofmobile.org. Quotes $50,000 or greater shall be submitted in a sealed 9"x12" envelope with the Contractor's General Contractors license information written on the outside of the bid envelope. Quotes for $50,000 or more shall have a Bid Surety payable to Owner, City of Mobile, in the amount of 5% of the Base Quote drawn on an Alabama bank. Contractor is responsible for his quote arriving on time. Quotes will be reviewed in the Architectural Engineering Department following the time established for receipt of Quotes. A. No Bid may be modified, withdrawn, or canceled for a period of sixty (60) calendar days after the time designated for receipt of bids. B. The City of Mobile will have sixty (60) days from the bid opening date to award contract. Bond Requirements: For contracts that exceed $10,000.00, a Bid Bond (or Bid Security), Performance Bond and a Labor and Material Payment Bond shall be required. A. Cost of Bonds shall be included in the Contractor's bid. B. A Surety authorized to do business in the State of Alabama must issue Bonds. C. The Bidder shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of the power of attorney. Bid Security/Bid Bond (if required): A. A Cashier's Check drawn on an Alabama bank or Bid Bond payable to Owner, City of Mobile, in the amount of 5% of the Base Bid, but in no event more than $10,000.00 is required to accompany Bid. B. The Bid Security of the three lowest bidding Contractors shall be retained by the Owner until a contract is executed for the project. EQUAL OPPORTUNITY: A. The City of Mobile, Alabama is an Equal Opportunity Employer and requires that all Contractors comply with the Equal Employment Opportunity laws and the provisions of the Bid Documents in this regard. B. The City of Mobile also encourages and supports the utilization of Minority Business Enterprises on these and all other publicly solicited Bids, and shall be in compliance with the City of Mobile's Minority Utilization Plan as adopted by the City Council. C. Contractor shall provide an appropriately completed copy of the "City of Mobile Subcontracting and Major Supplier Plan" in the envelope with their Bid Form. Form shall document DBE Subcontractors participating in the project and, should the total % of DBE participation not meet the 15% minimum, all efforts to obtain DBE Subcontractors shall be documented on or attached to the DBE Form when submitted. During construction, contractors are required to submit a "DBE Utilization Report" with every Pay Application. D. Contractors should contact the City of Mobile, Supplier Diversity Manager for assistance with DBE Subcontractor information and any questions regarding the DBE Compliance Forms. Contact Archnique Kidd at 251-208-7967. E. A Directory of DBE Vendors can be found at website. A City of Mobile Business License is required and must be current at contract execution and throughout duration of contract. City of Mobile Building Permits are required for this project, and all required progress and final inspections must be scheduled by the contractor. Closure of permits is a condition of final payment. There is no cost for City of Mobile permits. Within ten (10) calendar days from the date of issuance of Contract forms for execution, the Contractor shall deliver to the City of Mobile the following items along with the electronically signed Owner Contractor Agreement: 1. Proof of enrollment in the Federal E-Verify program (see sample document attached as Exhibit 1) 2. Contract form example "Agreement Between Owner and Contractor For A Stipulated Sum" (sample attached as Exhibit 2) 3. Certificate of Insurance and policy endorsements in accordance with City of Mobile Insurance Requirements (attached as Exhibit 3 with sample documents) 4. Company's current W-9 Tax Form and City of Mobile Vendor Information Form (Documents attached). Vendor may also show evidence of enrollment in the City of Mobile's Vendor Registration System For Payment(s), each month until project completion, submit a notarized signature originals of the Application and Certificate for Payment, on AIA Documents G702 and G703. (Electronic forms will be provided by City of Mobile Architectural Engineering Department upon request of the Contractor.) Each Pay Application shall be based on the most recent schedule of values submitted by the Contractor. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work, and shall form the basis for review and approval of the Contractor's Application for Payment. The amount of progress payments may be reduced by 1.) amounts previously paid by Owner, 2.) uncorrected Work, 3.) non-payment of sub-contractor, 4.) defects discovered since last pay application, 5.) retainage. Prior to Substantial Completion of the Work, the Owner will hold Retainage from the payment otherwise due as follows: Five percent (5%) of the first fifty (50%) of the completed work and after fifty percent (50%) completion has been accomplished, no further retainage shall be held from the original Contract Sum. Increases in contract sum by Change Order shall also be subject to retainage. The net amount of the Retainage shall be equal to two and one half percent (2.5%) of the total Contract Sum, as increased or decreased by Change Order. At Substantial Completion of the project, the Contractor shall publish a "Notice of Final Completion" of the contract in a locally published newspaper of general circulation, in accordance with Code of Alabama, Title 39, Section 39-1-1. For final Contract Sums less than fifty thousand dollars ($50,000.00), the Contractor shall also provide an electronic or hard copy of the Notice verbiage, on company letterhead, to the Project Manager at the same time the Notice is submitted to the newspaper. Contracts over $50,000, the Contractor shall publish four successive weeks. Within five working days after publication, the Contractor shall provide an original notarized proof of publication to the Project Manager. The "Notice of Final Completion" shall read as follows: STATE OF ALABAMA COUNTY OF MOBILE NOTICE OF COMPLETION In accordance with Chapter 1, Title 39, Code of Alabama, 1975, NOTICE IS HEREBY given that (COMPANY NAME) has completed the contract McCantsChavers Park - Splashpad Re-Coating (PR-033-25A), Tricentennial Park - Splashpad Re-Coating (PR-033-25B), Sullivan Park - Splashpad Re-Coating (PR-033-25C), and James M. Seals, Jr. Park - Splashpad Re-Coating (PR033-25D) in Mobile, Alabama. All persons having any claims for labor, material or otherwise in connection with this project should immediately notify the Architectural Engineering Department, City of Mobile, P.O. Box 1827, Mobile, AL 36633-1827. Liquidated Damages: A time charge equal to two hundred fifty dollars ($250.00) per calendar day will be made against the Contractor for the entire period that any part of the Work remains uncompleted or required closeout documents are not acceptably submitted for more than thirty (30) calendar days after the time specified for the Substantial Completion of the Work, the amount of which shall be deducted by the Owner, and shall be retained by the Owner out of monies otherwise due the Contractor in the final payment, not as a penalty, but as liquidated damages sustained. Contractor's Warranty: Contractor shall provide a written warrantee to the Owner that all materials furnished under the contract are of good quality and new. Contractor shall further warrant that the Work conforms to the requirements of the information contained in this Request For Quotes and will be free from defects. Work and/or materials not conforming to these requirements may be considered defective and shall, within one (1) year from date of Substantial Completion of the Project, be promptly replaced or corrected without cost to the Owner. Contractor shall also provide manufacturer's warranties for products used. Close Out Documents: Shall consist of as built drawings, warrantees, approved submittals and other documents required by the RFQ document. They shall also include original executed copies of the following AIA Documents: 1. Contractor's Affidavit of Payment of Debts and Claims - G706 2. Contractor's Affidavit of Release of Liens - G706A 3. Consent of Surety to final Payment - G707 (if bonds are required) Contact the Project Manager, Shannon McIntyre, at the City of Mobile, Architectural Engineering Department, 251-508-7752 or e-mail shannon.mcintyre@cityofmobile.org for further clarification regarding this Request for Quotes. Cut off time for submission of RFIs is 2 calendar days prior to the Receipt of Quotes, or by Monday, March 10, 2025 at 3:00 PM.