This is a service / maintenance or supply contract in Glendale, California. Contact the soliciting agency for additional information.

A. Schedule of Events The following events will take place in this Project (See further explanations, below): EVENT RESPONSIBILITY DATE Last Day to Submit Interim Questions Bidder March 26, 2025 Anticipated Day for Award of Contract or Rejection of Bids City April 29, 2025 B. IFB Distribution A prospective Bidder may receive this IFB by email, in person at Fleet Services 541 West Chevy Chase Drive in Glendale or online at website. Distribution of the IFB in no way represents the City's acceptance of a Bidder's qualifications, reputation, or ability to perform the Services. C. Mandatory Pre-Bid Conference All contractors planning to attend the mandatory Job Walk shall RSVP by 4PM on March 17, 2025 by email to mlunsford@glendaleca.gov. The purpose of this Conference is to ensure that Bidders have adequate information to respond fully and comprehensively to the City's requirements. During the Conference, City staff will discuss with prospective Bidders the Services to be performed and answer questions arising from Bidders' initial review of this IFB. Before the Conference takes place, Bidders should review the IFB thoroughly and should be familiar with its content, as well as the City's functional and technical requirements. D. Bid Deadline and Bid Submission A Bid must be submitted on the attached Bid Forms. Oral, telephonic, facsimile, or electronically transmitted (email) Bids are invalid and the City will not accept or consider them. A Bidder must submit two (2) printed Bid documents (consisting of one (1) original and one (1) copy) in a sealed, clearly labeled envelope (or box). A Bid may be delivered in person, by courier or package delivery service before 2PM time window. The Bid must be clearly marked "Petroleum Tank Testing and Repairs Program Bid" and addressed to: City of Glendale City Clerk Office 613 E. Broadway Suite 110 Glendale, CA 91206 E. Interim Inquiries and Responses; Interpretation or Correction of IFB If a Bidder has any question about this IFB, the proposed Contract, or the Scope of Services- or if a Bidder finds any error, inconsistency, or ambiguity in the IFB, or the proposed Contract, or both- the Bidder must make a "Request for Clarification" before submitting its Bid. The Bidder must submit a Request for Clarification in writing-- by letter or email with "Request for Clarification" in the subject line to: Michael Lunsford, Fleet Compliance Manager City of Glendale Public Works Fleet Services 541 West Chevy Chase Drive Glendale, CA 91204 Email: mlunsford@glendaleca.gov The City must receive the Request for Clarification on or before 3PM on March 26, 2025. If necessary, the City will make clarifications, interpretations, corrections, or changes to the IFB, or the proposed Contract, or both, in writing by issuing Addenda, as described in Section II.F (below). A Bidder must not rely upon, and the City is not bound by, purported clarifications, interpretations, corrections, or changes to the IFB and the proposed Contract, that are made verbally or in a manner other than a written advisory from the City. F. Addenda The City will issue Addenda in writing only. The City will make reasonable efforts to deliver Addenda to all Bidders whom the City knows have received the IFB and have provided an email address for receipt of Addenda. The IFB and any addenda will be made available for viewing at the Facilities Management Office. The City cannot guarantee that all Bidders will receive all Addenda. At any time before the "Bid Deadline" (Section II.D of this IFB), the City may issue Addenda withdrawing the IFB or postponing the Bid Deadline. However, if any Addenda results in a material change to this IFB, or the proposed Contract, or both, the City reserves the right to extend the Bid Deadline by issuing an Addendum to Interested Bidders no later than 72 hours prior to the Bid Deadline. The City will treat transmittal of Addenda to potential Bidders by U.S. mail or email as sufficient notice of the changes made by the City. G. Opening and Evaluation of Bids The Bid Opening will take place in the City Council Chambers, located on the second floor of City Hall at 613 E. Broadway, Glendale, California 91206. Bid Opening and Tabulation. The Bids shall be opened and read in public after the Bid Deadline has expired at the time and location specified above. A tabulation of all Bids received will be available for public inspection at the City Clerk's Office, 613 E. Broadway, Room 110, Glendale, CA by appointment during regular business hours for a period of not less than thirty (30) calendar days following the Bid Deadline. The City reserves the right to accept or reject any or all Bids and be the sole judge regarding the suitability of the products, services or supplies offered; and/or to waive any irregularities or informalities in any Bids or in the bidding process. The City further reserves the right to purchase all or fewer than all items or quantities of each item listed in the Bidding Documents. The award of the Contract, if made by the City, shall be to the lowest responsive and responsible Bidder. 1. Evaluation of Bids a. Mandatory Qualifications. A Bid may be rejected as non-responsive if the Bidder fails to document in the Bid that Bidder meets the essential requirements for qualification described in the Invitation for Bids (IFB). In filling out the Experience Form (Attachment C of the attached BID FORMS), each Bidder must establish that Bidder has the required experience as set forth in the Mandatory Qualifications. The City's disqualification of a Subcontractor listed for the Work does not disqualify a Bidder. However, prior to and as a condition to award of the Contract, the successful Bidder shall substitute a properly licensed and qualified Subcontractor -- without an adjustment of the Bid Price. b. Responsive Bid. A responsive Bid is a Bid which conforms, in all material respects, to the Bidding Documents. c. Responsible Bidder. A responsible Bidder is a Bidder who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform fully the requirements of the Contract Documents. d. Competency of Bidders. In selecting the lowest responsible Bidder, consideration will be given not only to the financial standing but also to the general competency of the Bidder for the performance of the Work covered by the Bid including, but not limited to, the experience of the Bidder in construction of public works for public agencies. By submitting a Bid, each Bidder agrees that the City, in determining the successful Bidder and its eligibility for the award, may consider the Bidder's experience with similar types of construction projects and facilities, conduct and performance under other contracts, financial condition, reputation in the industry, safety record and protocols and other factors which could affect the Bidder's performance of the Work. 2. Optional Post-Bid Interviews. The apparent low, second low, and third low Bidders may be asked to attend a Post Bid Interview to review the completeness and accuracy of their Bids and qualifications to perform the Work. Upon City's request, such Bidders will be required to submit a detailed phasing plan, a Preliminary Schedule of Values for Payment equal to the Bid price, schedule of submittals, and confirmation of key personnel who will be dedicated to the Project for the duration of the Work. The detailed phasing plan will be reviewed and the qualifications of listed specialty contractors will be discussed. The Schedule of Values for Payment shall include separate line items for direct jobsite general conditions costs, field office overhead, and home office overhead and such other information as the City may require. 3. Award of Contract The City reserves the right to reject any or all Bids and to waive any or all information or technical defects, as the interest of the City may require. Award of Contract or rejection of Bids will be made by the City within ninety (90) calendar days following the Bid Deadline. City Council meetings are regularly scheduled on Tuesday evenings. 4. Basis of Award A Contract will be awarded to the lowest responsive and responsible Bidder meeting all requirements set forth in these Bidding Documents. City will determine the lowest Bid price based on the sum of the Hourly Rates multiplied by the estimated number of hours and scenarios as indicated in column B of Attachment F for As-Needed services. In making the determination as to lowest responsive and responsible Bidder, the following criteria will apply: a. Qualifications of Bidder: The Bidder shall be a qualified Bidder as required in Section II.G.1, above, and as otherwise required in the Contract Documents. b. Responsive Bid: The Bidder's Bid shall be responsive to the requirements of the Contract Documents. As stated elsewhere, the City reserves the right to waive any informalities or technical defects of the Bid as the best interests of the City may require. 5. Execution of Contract Within fourteen (14) calendar days after the City's Notice of Award of the Contract, Contractor shall deliver to the City the following documents: a. Three (3) copies of the Contract in the form included herein, properly executed by Contractor and, if the Contractor is a corporation, evidence of its corporate existence and that the persons signing the Contract are authorized to do so. All signatures must be notarized. b. Properly executed copies of the (a) Performance Bond and (b) Labor and Material (Payment) Bond in accordance with the requirements and forms set forth in Exhibit 4 and Exhibit 5. All signatures must be notarized. c. Properly executed policies of (a) the Commercial General Liability Insurance, (b) the Automotive Liability Insurance, (c) the Excess or Liability Insurance, (d) the Waiver of Subrogation Clause, (e) Professional Liability, if required, and (f) the corresponding endorsements for each policy in accordance with the requirements set forth in Exhibit 6. In the event that the fourteenth calendar day falls on Saturday, Sunday, a legal holiday for the State of California, or on days when City Hall is closed, the aforesaid documents shall be delivered by the following Working Day. After receipt of said documents within said time period or any extension thereof granted by the City, the City shall execute the Contract and return one (1) of said three (3) copies to Contractor for his/her files. H. Bid Protest Procedures Any Bidder submitting a Bid directly to the City and eligible for award of the Contract may file a protest if the Bidder complies with all of the following requirements and conditions: 1. The Bid protest is in writing; 2. A protest based upon alleged defects or improprieties in the Contract Documents is filed with the City prior to the Bid Deadline; 3. All other protests are filed and received by the City no more than five (5) calendar days following the Notice of Intent to Award the Contract; and 4. The written Bid protest sets forth, in detail, all grounds for the Bid protest, including without limitation: all facts, supporting documentation, legal authorities, and argument in support of the grounds for the Bid protest. All factual contentions must be supported by competent, admissible, and credible evidence. Any matters not set forth in the written Bid protest will be deemed waived. Any Bid protest not conforming to the foregoing requirements and conditions will be rejected by the City as invalid. The City's decision on the protest will be made by the Director of Public Works. If a dispute arises out of the City's acceptance of a Bid, the Bidder receiving award of the contract shall indemnify, defend (with counsel acceptable to City), and hold harmless the City, its City Council members, employees, and agents from liability, claims, demands, damages and costs arising therefrom.