This is a service / maintenance or supply contract in Amherst, Massachusetts. Contact the soliciting agency for additional information.

Allows zero unit prices and labor Yes Allows negative unit prices and labor Yes Q & A Deadline 04/14/2025 04:00 PM EDT Questions concerning IFBs from bidders to MHEC for clarifications of IFB specifications or processes should be submitted in writing through online. Question Answer Date: 4/15/2025 4:00 pm est Contract Start Date: 5/1/2025 The term of this contract is five (5) years. If it is in the best interest of the membership, the MHEC may choose to evaluate and extend additional terms thereafter. c. All IFB responses must be submitted by the Bid Return/Open Date. Once the bid deadline passes, you will not have the option to submit a bid. d. Estimated contract volume (net sales): Although no guarantees are made, historical average for this contract around $650,000. e. The MHEC reserves the right to award more or less contracts they deem necessary to offer all members all categories of items in all areas covered within the MHEC region. If over the life of the Contract the MHEC determines that additional Supply Partners should be added, if necessary, to meet the requirements of the MHEC Members, these additional contracts may first be drawn from qualified bidders that responded to this solicitation but were not awarded contracts. Otherwise the solicitation may be reopened to obtain additional bids. MHEC reserves the right to award all line items or only specific line items within the bid based on the competitive prices range for the lowest price and lowest overall total cost of the line item. f. The MHEC follows Public Bid and Award practices for all contracts. These practices are guided by State Laws, Rules and Regulations governing contracting for goods and services. The MHEC's contracts are created through the sealed bid process and are consistent with the requirements for the purchase of goods and services by the MHEC members, both public and private. g. Bidder objections to any terms or conditions should be clearly stated in their response. Under Massachusetts law the Standard Contract Form and Terms and Conditions cannot be altered. The terms in this contract, Commonwealth Terms and Conditions, and Standard Contract Form shall take precedence for all members. Awarded Suppliers shall not require members to sign additional documents that contain conflicting terms at any time during the contract duration. h. Presentations/Product Demonstrations: Selected bidders who are asked to participate in oral or electronic presentations / product demonstrations will be expected to prioritize this in their schedules. The MHEC will make every effort to find a mutually convenient time for the Bidder and the MHEC. However, failure to appear at the scheduled time of the presentation/demonstration may result in disqualification. i. Costs: Costs which are not specifically identified in the bidder's response, and accepted as part of the MHEC contract, will not be compensated under any MHEC contract or engagement awarded pursuant to this IFB. The MHEC will not be responsible for any costs or expenses incurred by bidders responding to this IFB. j. Ownership of Submitted Responses: MHEC shall be under no obligation to return any responses or materials submitted by a Bidder in response to this request. All materials submitted by Bidders become the property of the MHEC and will not be returned to the Bidder. The MHEC reserves the right to use any ideas, concepts, or configurations that are presented in a Bidder's response, whether or not the response is selected for Contract award.