This is a service / maintenance or supply contract in Ontario, California. Contact the soliciting agency for additional information.

Bid Valid 120 Calendar Days Liquidated Damages $0 per calendar days Estimated Bid Value $50,000 Yearly contract Start/Delivery Date July 1, 2025 Project Duration An initial three (3) year contract with an option solely at the City's discretion, for two (2) additional one (1) year contract extensions. Online Q&A Yes Q&A Deadline 04/17/2025 2:00 PM (PDT) Bid Bond 10.00% Payment Bond 100.00% Performance Bond 100.00% Scope of Services The City of Ontario ("City") recognizes the need for electrical services and is seeking bids from qualified firms to provide such services for the City. These services include, but are not limited to, installation, connection, repair, testing and maintenance of electrical systems for a variety of purposes in public buildings and on sports field lighting and streetlights located in the City on an on-call or urgency basis Other Details The bidder must attach a pdf file to the electronic bid submission containing all the completed and signed Bid Documents including a Bid Bond. Bidder must comply with SB854 - Public Works Contractor Registration Program. Bidder may begin bid process at any time prior to the bid deadline. Information entered is viewable only to bidder and may be saved, changed, or withdrawn up until the deadline. Upon selection and notification of award, contractor will be required to submit a Payment Bond and a Performance Bond each for 100% of the total bid amount. No substitutions will be considered unless written request for approval has been received by the City by Thursday, April 17, 2025 by 2 P.M. Such requests shall include the name of the material or equipment for proposed substitution including drawings, performance and test data, and other information necessary for an evaluation. A statement setting forth changes in other materials, equipment or other portions of the work including changes in the work prompted by the substitution shall be included. The burden of proof of the merit of the proposed substitution is upon the proposer. The City’s decision of approval or disapproval of a proposed substitution shall be final. Please note: Insurance limits are non-negotiable, and awardee will need to provide certification as specified in Bid Documents. Notes The bidder is solely responsible for “on time” submission of their electronic bid. The City will only consider bids that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the Bid Management System indicating that bid was submitted successfully. Transmission of bids by any other means will not be accepted. Bidder shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the bidder to successfully submit an electronic bid shall be at the bidder’s sole risk and no relief will be given for late and/or improperly submitted bids. Bidders experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992-1771. Questions of an operational nature may be directed to the City’s Purchasing office at (909) 395-2012. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Special Notices Cash, cashier’s or certified check may be submitted in lieu of a bid bond. A personal or company check will not be accepted. This is a State Prevailing Wage Project. List all subcontractors being paid in excess of ½ of 1% of the total bid amount. Absent a named sub for any portion of the work, Bidder agrees he is qualified and will perform that portion of the work It is the bidder’s responsibility to become familiar with the contract documents in their entirety. All forms in the bid booklet must be properly completed to be deemed responsive. The City reserves the right to order more, less, or no items at the “per unit cost” stated in the bid proposal. This is a State and Federal Prevailing Wage project. Bidders must submit all questions pertaining to this bid through the City's Online Bid Management System, by selecting the "Q&A" tab. Questions sent directly to City Staff will not be addressed and you will be directed to submit your question(s) online. Select “Place e-bid” to start entering bid information. All information entered is visible only to bidder. Data entered may be “saved” or “submitted” and revised or withdrawn up to the closing deadline. All items can be substituted with an "or equals" or "compatible" product. If bidding on "or equals" or "compatible" product(s) bidder(s) MUST provide specification sheets for all "or equal" or "compatible" as a pdf attachment in the "Attachments" tab. Final determination as to equivlency is the sole prerogative of the City. This solicitation is a Request for Proposal (RFP), typically subject to negotiation, and as such award is based on multiple criteria of which price is only one element in the City’s best value determination. The RFP solicitation usually requires a Response File rather than line item pricing; therefore, a bid tabulation will not be available. Information regarding proposals is publicly available upon submission of a Public Records Request following award. The City has established a local preference to vendors located within the City limits of Ontario a 2% advantage in the City's determination of low bid, and a 1% advantage of vendors outside the City but within the County of San Bernardino.