This is a service / maintenance or supply contract in Oakland, California. Contact the soliciting agency for additional information.

Mechanical Engineering Services Project: Building Systems Assessment and Design Services for UCOP Facilities Primary Location: 1111 Franklin Street, Oakland, CA Additional Locations: Riverside, Sacramento, Washington, D.C., and other regional facilities The University of California Office of the President (UCOP) is seeking qualifications from experienced mechanical engineering firms to provide comprehensive engineering services for the assessment, design, and implementation of building systems across its facilities. The locations for these services include UCOP_s main office in Oakland, CA, with additional facilities located in Riverside, Sacramento, and Washington D.C. As UCOP facilities age, a thorough assessment of existing building systems is necessary to determine the best path forward for upgrades, repairs, and future investments. The scope of services may cover various tasks for both the Oakland location and/or the additional regional facilities. SCOPE OF SERVICES The selected firm will be responsible for the following tasks: _ Feasibility Studies & Assessments: Conduct assessments of existing building systems, including HVAC, plumbing, electrical, fire alarm, fire protection, security, and other relevant systems to identify areas needing attention. _ Program Development & Cost Analysis: Develop comprehensive programming, phased planning, and cost analysis to guide future improvements. _ Design & Construction Administration: Provide design services for upgrades and improvements, and offer construction administration support through project completion. _ Systems Evaluation & Recommendations: Recommend system upgrades with multiple option studies, factoring in decarbonization, energy efficiency, life cycle costs, maintenance requirements, and complexity. _ Project Documentation: Depending on the selected delivery method, produce project programming, basis of design, and design services (full or partial), including construction administrative services. _ Collaboration & Coordination: Work collaboratively with UCOP stakeholders, including internal teams, external consultants, and facility managers, across multiple locations. _ Recommissioning & Commissioning: Perform (re)commissioning of both existing and newly designed building systems to ensure optimal functionality. _ Sustainability: Propose design solutions that align with UCOP_s decarbonization and sustainability goals, and comply with university policies and procedures. _ Stakeholder Support: Assist in critical decision-making processes and ensure designs meet the functional and operational needs of UCOP departments. _ Ongoing Services: There is potential for the selected firm to act as the resident engineer for a given location, providing ongoing support for a period of up to three years. _ Cost Estimating Services: Provide cost estimating services at various project stages, including feasibility assessments, schematic design, design development, and construction documentation. The selected firm will be expected to deliver accurate cost estimates to help the University make informed decisions about project scope and budget. EXAMPLES OF BUILDING SYSTEMS The following building systems may be included in the assessment, design, and recommissioning work: 2 _ HVAC Systems: Including central plants, air handling units, distribution systems, chillers, boilers, and related equipment. _ Plumbing Systems: Including potable water, waste and vent systems, storm drainage, and gas distribution systems. _ Electrical Systems: Including power distribution, lighting, emergency backup systems, and lighting controls. _ Fire Protection Systems: Including fire alarms, fire suppression, smoke control, and emergency egress systems. _ Security Systems: Including access control, surveillance, and intrusion detection systems. _ Telecommunications Systems: Including data cabling, voice communication, and network systems. _ Smart Building Systems: Including energy management systems (EMS), building automation, and integration of new technologies for efficient building operations. _ Sustainable Building Systems: Including electrification of natural gas powered systems, renewable energy systems (e.g., solar panels), energy-efficient lighting, and water conservation systems. The selected firm will be responsible for assessing the condition and performance of these systems and making recommendations for improvement, replacement, or upgrade as needed. QUALIFICATIONS & CRITERIA UCOP seeks a mechanical engineering firm with the following qualifications: _ Proven Experience: Demonstrated expertise in the design, evaluation, and assessment of mechanical systems for university or institutional buildings. _ University Facilities Experience: Recent experience designing mechanical systems for office buildings, including high-rise and occupied spaces in university or similar institutional settings. _ Stakeholder Collaboration: Ability to work effectively with various stakeholders, including university administration, building engineers, and external consultants, to ensure the final design aligns with UCOP_s vision and goals. _ Communication Skills: Exceptional verbal and written communication skills to prepare clear reports, deliver presentations, and engage with stakeholders at all levels of the organization. _ Sustainability Expertise: Experience in delivering sustainable design solutions, including decarbonization and electrification projects, LEED certifications and demonstrated effectiveness in energy and resource conservation. _ Project Management: Strong experience in planning, design, and construction administration, including managing project phasing and ensuring timely delivery within budget constraints. _ Smart Building Integration: Familiarity with integrating advanced technologies such as smart building systems, audio/visual (A/V), telecommunication/data systems, and energy-efficient solutions into building designs. _ Operational Understanding: Ability to understand and propose solutions to operational challenges related to building systems, ensuring ease of implementation and long-term performance. _ Cost Management: Proven ability to manage budgets effectively, delivering cost-effective solutions without compromising design quality. Experience with value engineering and cost-benefit analysis is essential. _ Regulatory Experience: Experience navigating complex approval processes, including working with fire marshals, building officials, and other governing bodies to secure necessary permits and approvals. _ Public Sector Experience: Familiarity with working within public sector environments, including low-bid contracting processes, is advantageous. _ University of California Experience (Desirable): Previous experience working on projects for the University of California or similar institutions is preferred. 3 INSURANCE REQUIREMENTS The University requires evidence of insurance coverage, to be presented only after the successful firm is selected to provide services. Submittal of insurance information is not required as part of the Statement of Qualifications. General Liability, Professional Liability Insurance, Business Automobile Liability, and Worker_s Compensation will be required in the following minimal amounts. Increase amounts may apply to larger projects.: 1. General Liability: Comprehensive or Commercial Form: Each Occurrence $1,000,000 Products/Completed Operations, Aggregate $2,000,000 Personal and Advertising Injury $1,000,000 General Aggregate (Not applicable to Comprehensive Form) $2,000,000 If the above insurance is written on a claims-made form, it shall continue for three years following termination of this Agreement. The insurance shall have a retroactive date of placement prior to or coinciding with the effective date of this Agreement. 2. Business Automobile Liability Insurance for owned, scheduled, non-owned, or hired automobiles with a combined single limit not less than one million dollars ($1,000,000) per occurrence. 3. Workers' Compensation as required by California State law. 4. Professional Liability Minimum Insurance: Each Occurrence $1,000,000 Project Aggregate $2,000,000 Increased professional liability may be required for larger projects. If the above insurance is written on a claims-made form, it shall continue for three years following termination of this Agreement. The insurance shall have a retroactive date of placement prior to or coinciding with the effective date of this Agreement. 5. Such other insurance in such amounts which from time to time may reasonably be required by the mutual agreement of the University and Consultant against other insurable hazards relating to the work to be done. If the Consultant does not currently have coverage in accordance with University policies, then evidence should be submitted indicating that such coverage will be effective prior to entering into a contractual agreement with the University. Depending on the complexity and scale of the project scope and delivery methods, the insurance requirements may increase. SELECTION PROCESS The University will review all proposals, select and rank the three most qualified Consultants. The selection and ranking shall be based on the criteria listed below. The order in which the criteria appear does not indicate the importance, ranking or weighing that will be used in the evaluation. Proposal must 4 not exceed 10 pages and shall provide sufficient information to allow the University to evaluate the Consultant_s approach, experience, staff and availability. Proposals shall include the following information: _ Proposed approach to the Services. _ Description of projects and scope including a client contact and phone number for at least three (3) projects. Experience needs to be shown on these areas of work: - Highrise office buildings assessment and design - Building assessment and design services in multi-use buildings with offices, classrooms and residential functions. - University projects and/or institutional building projects that demonstrate sustainability achievements including decarbonization and/or electrification. - Being the resident engineer for at least 3 years in one facility _ Experience of staff to perform the services required by the Project. Resumes of staff to be assigned to the Project and a statement regarding availability of staff to begin the Project. _ Describe whether or not any of the core A/E firms are presently for sale or involved in any transaction to expand or become acquired by another business entity. If so, explain the impact both in organizational and directional terms The University may select more than one firm depending on the needs of the facility types and locations. The University shall negotiate with the highest ranked consultant(s) on the staffing, rate schedule and terms for agreements. Negotiations may be formally terminated if they fail to result in a contract within a reasonable amount of time. The successful firm(s) will be required to sign one or more of the following agreements depending on the scope and delivery methods for each project. The agreements are available to view at https://www.ucop.edu/facilities-manual/design-contract-templates/index.html. - Professional Services Agreement (PSA) - Executive Design Professional Agreement (EDPA) - EDPA Blanket Agreement - Executive Design Professional Agreement Lite (EDPA Lite) - Master Architect Agreement for Design-Build Delivery This Request for Statements of Qualification will be available online on May 7 to April 21 to May 22, 2025. Architectural firms interested in submitting qualifications are recommended to notify the University prior to submittal by e-mail. Failure to notify the University may result in firms not receiving updates to the Request for Statements of Qualifications. The University will convene a Screening Committee to review the submissions and rank the firms in their qualifications. If deemed necessary, the highest ranked firms will be invited for interviews/presentations. Screening is expected to take approximately one week. The Selection Committee will notify only the shortlisted firms of interview time and place. Once a selection is made unsuccessful respondents will be notified. The University reserves the right to request any further documentation that it deems appropriate and necessary for the screening and selection process.