Site work and renovation of a mixed-use development in Tahlequah, Oklahoma. Completed plans call for site work for a communication facility; for the renovation of a library; and library.

Proposals received after this due date will not be considered and individual extensions to the due date will not be granted. The envelope shall be addressed to: Northeastern State University Attn: Chris Gay Purchasing Department 601 North Grand Avenue Tahlequah, OK 74464 All bids will be publicly opened, recorded, and studied for recommendations to the Owner. Bids received after this time or more than ninety-six hours, excluding Saturdays, Sundays and Holidays, before the official stated time set for the opening of bids, will not be accepted. No bids may be submitted, changed, or withdrawn after the time of the opening of the bids. All late bids will be unopened and becomes property of Northeastern State University. It is the responsibility of the bidder to make sure their bid is received by the bid due date and time. Northeastern State University reserves the right to reject any or all bids or to waive any formalities or irregularities in any bid, and to accept the bid or bids which seem most advantageous to the Owner. Question Deadline 06/02/2025 at 2:00 PM CT All questions shall be furnished in writing to: Northeastern State University Attn: Chris Gay Purchaisng@nsuok.edu Purchasing Department 601 North Grand Avenue Tahlequah, OK 74464 The envelope shall be addressed to: Northeastern State University Attn: Chris Gay Purchasing Department 601 North Grand Avenue Tahlequah, OK 74464 OBJECTIVES Northeastern State University is accepting proposals for an annual agreement with a qualified low voltage contractor to perform cable installation services for the University's voice, video, fiber, access control, and network cable infrastructure at Tahlequah, Broken Arrow, and Muskogee campuses. 2. Scope of Project The University is requesting a proposal for an annual agreement with a qualified low voltage contractor to perform cable installation services for the University's voice, video, fiber, access control, and network cable infrastructure at Tahlequah, Broken Arrow, and Muskogee campuses. All work performed shall be in accordance with the Structured Cabling Installation Guidelines and Procedures outlined in Attachment A. The primary point of contact for all structured cabling services performed on NSU premises is the Director of IT Infrastructure or appointed representative. This person shall request, confirm sites and locations, and provide final approval for all work performed. 2.1 Prerequisites: In addition to the specifications outlined in this RFP document, the respondent shall meet the following criterion and provide required information as stated: 2.1.1. Preferred Certifications and authorization for structured cabling: a. While not a requirement, preference will be given to a low voltage contractor and its employees performing structured cabling installation services who are certified installers for Commscope / Systimax, and Corning products. b. If your company is certified by the above manufacturers, please provide proof of installer certification in your response. 2.1.2 Warranty a. Preference is given to contractor's who are able to provide manufacturers extended warranty for both Systimax and Corning products. b. All materials and equipment shall be new, free of defects, and installed and tested in accordance with the manufacturer's published specifications. c. All materials shall be warranted in accordance with the specified manufacturer's warranty. d. Warranty shall start when system is operational and will continue from that date for a period of one year or to what is specified by manufacture; whichever is greater. e. The warranty shall cover all aspects of the installation to include all labor, materials, and equipment to perform the work. f. The responding contractor shall agree to repair and replace all defective materials at no cost, during the warranty period. 2.2 Testing 2.2.1 All cabling shall be tested end-to-end with a Fluke DSX or newer Fluke tester, documented, and a report provided in Fluke LinkWare format to the Director of IT Infrastructure or appointed representative showing satisfactory results per the manufacturer requirements. The Fluke DSX tester may be substituted provided the substitution is made known in your bid response. 2.3 Services 2.3.1 The responding contractor shall be flexible in its provision of services to avoid delays and interruption of University services. 2.3.2 The responding contractor shall guarantee regular hours of service between 8:00am - 5:00pm Monday through Friday. 2.3.3 The responding contractor shall guarantee emergency service response within four hours, if needed. 2.4 Job Requirements 2.4.1 All work shall comply in every respect with the Building Laws, City Regulation, Code Requirements (City, State, or International). 2.4.2 The successful contractor shall have or obtain all business licenses. 2.4.3 The selected Contractor shall have and keep in effect during the term of this contract: 2.4.3.1 Commercial General Liability Insurance 2.4.3.2 Business Automobile Liability Insurance 2.4.3.3 Workers Compensation Insurance 2.4.3.4 A copy of all the above shall be sent to the Purchasing Department. 2.4.4 The contractor shall obtain and pay for all licenses as may be necessary or required for the completion of the work. The contractor shall complete all building permits as required. Building permit inspection fees will be the responsibility of NSU. 2.4.5 All equipment, materials, etc. specified to be removed from the site shall become the property of the contractor, unless otherwise stated. All repair work will be left in a clean safe and workable condition. 2.4.6 Contractor shall only repair, replace, upgrade or install work that has been approved by the account sponsor of that department. 2.4.7 If there are any questions regarding the work that is to be done, it will be the responsibility of the contractor to contact the Account Sponsor/Director of that Department. 2.4.8 The Contractor must work as quickly and efficiently as is possible. All repairs are to be first class quality. 2.4.9 By executing this contract, the Contractor represents that he has familiarized himself with the local conditions under which the work is to be performed. 2.4.10 In the event of accidental site damage, it will be the responsibility of the Contractor to return the site to its original condition at no cost to the University. 2.4.11 If temporary repairs are needed due to an emergency, the Contractor is instructed to do so at the direction of NSU's designated representative. 2.4.12 All permanent repairs must be made as soon as possible. This must be done as a minimum within five (5) days after the problem has been diagnosed and approval to proceed has been given. 2.4.13 It will be the responsibility of the Contractor to leave the area in a clean, "broom swept" state. Contractor must remove all debris generated while making repairs, replacements, or installations. 2.4.14 Contractor is an independent contractor. The manner in which the services are performed shall be controlled by the Contractor; however, the nature of the services and the results to be achieved shall be specified by NSU. The Contractor is not to be deemed an employee or agent of NSU and has no authority to make any binding commitments or obligations on behalf of NSU except as expressly provided herein. *All quotes must match Invoice to avoid delay in payments. Invoices must be broken down listing labor /rates/hours and material must be clearly stated with list cost and % of markup.