This is a service / maintenance or supply contract in East Berlin, Connecticut. Contact the soliciting agency for additional information.

Question Deadline 05/29/2025 at 5:30 PM ET All inquiries shall be submitted regarding this RFP via the Town's e-Procurement Portal The Town of Berlin Public Building Commission (PBC) is seeking qualifications and cost proposals from qualified Commissioning Firms during the construction phase of the HVAC upgrade projects at Mary E. Griswold Elementary School, 133 Heather Lane, Kensington, Connecticut, and at the Richard D. Hubbard Elementary School, 139 Grove Street, East Berlin CT. The construction documents for this project have already been prepared and issued for bidding under Bid Nos. 2025-16 and 2025-17. These documents are available for review through the Town's OpenGov Procurement Portal as part of the HVAC construction bid packages. The construction projects are scheduled to run concurrently. The selected Commissioning Agent will be part of the Owner's consultant team during construction, supporting the Construction Manager (CM), the Architectural /Civil Team, and the Mechanical/Electrical/Plumbing (MEP) Engineer. The CM will handle the majority of construction administration tasks; the Commissioning Agent will provide commissioning services and related coordination as noted in the scope of services. The selected consultant will need to bill for work connected with each project separately, due to the reimbursement requirements associated with the State grants. Mary E. Griswold Elementary School, located at 133 Heather Lane, is a 64,780 square foot facility housing grades K-5. Originally constructed in 1963, the building underwent a major renovation and addition in 1992. In addition to its educational use, the facility is heavily used before and after school hours by Town departments, the local Parks and Recreation Department, the YMCA, the PTO, Boy and Girl Scouts, and various other community groups for events and recreational programs. The major scope of the construction work at Griswold includes: Installation of two (2) Air-Cooled Chillers within a newly created exterior chiller yard. Replacement of thirty-four (34) unit ventilators throughout the school. Installation of two (2) Primary Chilled Water Pumps (PCWPs). Installation of two (2) Secondary Chilled Water Pumps (SCWPs). Installation of one (1) Heat Exchanger. Installation of one (1) Glycol Make-up System. Installation of all other associated mechanical, electrical, and plumbing (MEP) systems required to support the upgraded HVAC infrastructure. Richard D. Hubbard Elementary School, located at 139 Grove Street, is a 51,264 square foot, single-story facility. Originally constructed in 1965, the building underwent a major addition and renovation in 1992. The school houses grades K-5 and is heavily used by the community, with frequent activities hosted by Town departments, the YMCA, Parks and Recreation programs, the PTO, and Boy and Girl Scouts. The major scope of the construction work at Hubbard includes: Installation of two (2) Air-Cooled Chillers within a newly created exterior chiller yard. Replacement of twenty-two (22) Unit Ventilators. Installation of two (2) Primary Chilled Water Pumps. Installation of two (2) Secondary Chilled Water Pumps. Installation of one (1) Heat Exchanger. Installation of one (1) Glycol Make-up System. Installation of eight (8) Fan Coil Units. The anticipated construction duration for both projects (running concurrently) is approximately 18 months, starting in July 2025. Griswold Elementary School Systems to be Commissioned (2) Air Cooled Chillers (2) PCWPs (2) SCWPs (1) Heat Exchanger (1) Glycol Make-up System (34) Unit Ventilators Construction Phase 1. Conduct the Construction Phase Commissioning kick-off meeting. 2. Participate in selected construction meetings, to plan, scope, coordinate and work with the CA, CM and other Contractors to schedule Commissioning related activities and resolve problems (6 meetings included). 3. Maintain a running deficiency log with record of resolutions. 4. Provide the Pre-functional Checklists to the contractors for execution in the field. 5. The CxA shall perform site visits as necessary during the general construction periods, during the MEP rough-in periods, more frequently during the final installation and equipment start-up periods to observe component and systems installation and to obtain information on construction progress to verify that the installation of designated systems meet the Contract Documents (6 visits included). 6. Develop functional performance test procedures. 7. Direct, witness and document the System Functional Performance Test procedures to verify that performance of energy consuming and other designated systems meet the Contract Documents. CxA shall document the test results and track deficiencies until corrected according to the process in the Commissioning Plan. 8. Direct, witness and document retests of the System Functional Performance Test procedures as required to observe that deficiencies have been corrected and said systems can be recommended by CxA for Acceptance by Owner. 9. Spot-test and re-verify Test, Adjust, and Balance (TAB) characteristics. 10. Prepare the final Commissioning Report. The Commissioning Report shall contain an Executive Summary, the details of the commissioning process for this project, copies of all completed design reviews, functional tests, pictures and commissioning issues log. 11. Return to the site at 2 months prior to the end of the warranty period for a post occupancy review of commissioned systems and any outstanding issues with the facility staff. Issues identified will be reported and distributed to the respective parties for corrective action. Hubbard Elementary School Systems to be Commissioned: (2) Air Cooled Chillers (2) PCWPs (2) SCWPs (1) Heat Exchanger (1) Glycol Make-up System (22) Unit Ventilators (8) Fan Coil Units Construction Phase 1. Conduct the Construction Phase Commissioning kick-off meeting. 2. Participate in selected construction meetings to plan, scope, coordinate and work with the CA, CM and other Contractors to schedule Commissioning related activities and resolve problems (6 meetings included). 3. Maintain a running deficiency log with record of resolutions. 4. Provide the Pre-functional Checklists to the contractors for execution in the field. 5. The CxA shall perform site visits as necessary during the general construction periods, during the MEP rough-inperiods, more frequently during the final installation and equipment start-up periods to observe component and systems installation and to obtain information on construction progress to verify that the installation of designated systems meet the Contract Documents (6 visits included). 6. Develop functional performance test procedures. 7. Direct, witness and document the System Functional Performance Test procedures to verify that performance of energy consuming and other designated systems meet the Contract Documents. CxA shall document the test results and track deficiencies until corrected according to the process in the Commissioning Plan. 8. Direct, witness and document retests of the System Functional Performance Test procedures as required to observe that deficiencies have been corrected and said systems can be recommended by CxA for Acceptance by Owner. 9. Spot-test and re-verify Test, Adjust, and Balance (TAB) characteristics. 10. Prepare the final Commissioning Report. The Commissioning Report shall contain an Executive Summary, the details of the commissioning process for this project, copies of all completed design reviews, functional tests, pictures and commissioning issues log. 11. Return to the site at 2 months prior to the end of the warranty period for a post occupancy review of commissioned systems and any outstanding issues with the facility staff. Issues identified will be reported and distributed to the respective parties for corrective action.