Site work and new construction of a municipal facility in Somerton, Arizona. Completed plans call for the construction of a municipal facility; and for site work for a municipal facility.

Staff Contact: Arturo Durazo, Tribal Planner; durazoa@cocopah.gov, 928-627-2102 Ext. 7422 The Cocopah Indian Tribe (Cocopah) invites qualified Construction firms to submit a Bid for Proposal (Bids) for the above referenced project (the "Cocopah Tribal Connectivity Program") This project entails the site preparation, grading and construction of two (2) Network Operations Centers (N.O.C.) to be built in accordance with a previously designed set of engineered plans, local building codes and common engineered practices. Each structure has been designed to be 2,000 square feet and house a 200 square foot area separated from the interior space for a network interface/data room. Each structure was designed to the 2018 International Building Code as amended and adopted by the City of Somerton. These structures shall be situated on two (2) separate lots, one on the North Cocopah Reservation at the corner of Chappay Street and Chappay Lane, and other structure on the East Cocopah Reservation at approximately 100 feet south from the Cottonwood Drive and Cottonwood Loop intersection. An engineered plan set will be emailed to any interested construction firm upon request or by scanning both QR codes attached to this announcement. Strict adherence to the supplied building plans will be required and modifications will not be allowed during the construction phase. Design phase services have concluded: Construction phase services may include: Complete construction of two (2) NOC structures with adequate facilities to support the needs of the Office of Emergency Management and Fiberoptic network and communication devices Coordinate with Cocopah Tribe and stakeholders throughout the construction period Arrange for procurement of material and equipment Schedule and manage site operations Provide quality control Bond and insure construction Meet all federal, state, and local requirements Maintain a safe work site Operate in a timely and efficient manner Bids must be submitted in accordance with the requirements of this Request for Proposals (RFP). The Bids shall include a one-page cover letter plus a maximum of 10 pages to address the Bids criteria specified. The Authorization for Release of Performance Information and Waiver and the Certification of Insurability attachments shall be included as an appendix to the Bids and do not count against the 10-page limitation. Supplemental resumes in the appendix are not allowable, and will be cause for disqualification. Adherence to the maximum page criteria is critical; each page side (maximum 8-1/2" x 11") with criteria information will be counted. Pages and tabs that have photos, charts, graphs, or criteria information will be counted towards the maximum number of pages. The minimum allowable font size shall be 11. Please include the following as attachments: Certification of Insurability Bondability Letter Capability Statement Past Performance (Recent relevant projects) Letter from bank stating financial security Interested firms must reach out to the staff contact by phone or email for the meeting invitation. Cocopah reserves the right to reschedule this meeting as needed. SELECTION PROCESS Selection Committee: A Selection Committee will review the sealed Proposals and develop a final list with a minimum of three (3) and maximum of five (5) firms based on the included "Evaluation Criteria." If fewer than three (3) firms respond to the RFP, or if one or more firms drops out of the procurement or is disqualified so that there are fewer than three (3) firms participating in the RFQ, Cocopah may elect to proceed with the RFQ with responsive and responsible firms. The criteria to be used to determine the order of firms on the final list are set forth in Section 5.0. Interviews may be conducted with the firms on the final list. Final selection will be based upon total point scores and from the interviews. Contract Negotiation: Upon completion of the final rankings, Cocopah will promptly enter into contract negotiations with the highest ranked firm. If a contract cannot be successfully negotiated with the highest ranked firm within a reasonable timeframe, then negotiations will be terminated with that firm and Cocopah will enter into negotiations with the next highest ranked firm until an agreement is reached or an impasse is declared. Key Personnel: The Firm shall ensure that Key Personnel identified in its RFP shall be the Key Personnel assigned to the Project. Such Key Personnel shall not be replaced without prior written acceptance of Cocopah. Unauthorized replacements will result in disqualification of the proposal or breach of the Construction Contract. Bid proposal shall be scored in accordance with Section 4.0 and contain the following information: Project Schedule and Construction Timeline: The project schedule is important to meet grant funding deadlines and milestones. The proposed schedule must include; Mobilization/demobilization proposed dates Ground/grading work timeframe Utilities relocations, if needed Building phases timeframes Proposed milestones for each aspect of construction Firm Experience and Capability for Work: Bids shall list a minimum of three (3) similar projects awarded to your firm for Construction services during the last five (5) years (Arizona projects are preferred). For each project provide the project description, client name and contact, award date (note if pending), construction cost, status of completion, and estimated completion date. As part of the selection process Cocopah will consider the size and complexity of the project under consideration, the resource investment of the firm in other current projects, and the amount of previous work recently performed. Cost Proposal and Quality Control Ability: Response demonstrate firm's ability to manage the construction schedule and budget throughout all phases of the Project. Describe the method(s) your proposed team will employ for this project. Describe firm's ability to work within the desired timeline presented by the Cocopah Tribe. In addition, proposals must demonstrate firm's ability to provide quality control oversight of construction activities and product through all phases of the Project. Completed Proposal Submission: The completion of the submitted proposal with the inclusion of all requested material. COCOPAH INDIAN TRIBE CONTACT All communications concerning this solicitation must be directed to the Staff Contact named at the top of this RFP. All questions must be submitted in writing. No other official or employee is empowered to speak for Cocopah with respect to this RFP. Any firm seeking to obtain information, clarification, or interpretations from any official or employee other than submittal of a written question to the Staff Contact named is advised that such material is used at the firm's own risk. Cocopah will not be bound by any such information, clarification, or interpretation. Questions must be received by 11:00 AM AZ time on 6/27/2025 so that a response may be issued as an addendum to the RFP. Because any questions submitted require adequate time for response preparation, firms are asked to submit all questions by the date and time indicated below. TERMS AND CONDITIONS This RFP does not commit Cocopah to award a contract, to defray any costs incurred in the preparation of a response to this request, or to procure or contract for services. Cocopah reserves the right to extend the date by which the submittals are due. Cocopah reserves the right to cancel, in part or in its entirety, this RFP including but not limited to: selection schedule, submittal date, and submittal requirements. If Cocopah cancels or revises the RFP all known potential respondents of record will be notified. All submittals become the property of Cocopah. Except for the name of firms on the final list, no information contained in a Request for Proposals shall be made public until after award and execution of a contract with an A/E Construction firm. Cocopah reserves the right to request additional information and/or clarifications from any or all respondents to this RFP. EQUAL OPPORTUNITY Cocopah is an equal opportunity employer. Minority and women's business enterprises are encouraged to submit Statements of Qualifications for the Project. PROTEST POLICY Respondents may file a protest regarding the selection process and/or award of the associated contract to the Tribal Administrator. The protest shall be submitted in writing to the Tribal Administrator within ten days after the proposer knows or should have known of the facts giving rise to the protest. The Administrator shall place the protest within two weeks of the next Tribal Council agenda if not resolved prior to that time. Nothing in this Document waives the Sovereign Immunity of the Cocopah Indian Tribe.